---
title: "AV for Hybrid Meeting Event"
ocid: "ocds-h6vhtk-077a51"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077a51"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-077a51.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-077a51.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Met Office"
published: "2026-09-25"
---

# AV for Hybrid Meeting Event

Buyer: Met Office  
Current stage: Award  
OCID: ocds-h6vhtk-077a51

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077a51)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-077a51.json)

## Summary

The Met Office bought audiovisual equipment and services, staging and project management for a hybrid meeting event. The requirement combines event production with the technical delivery needed to support a meeting with both in-person and remote participation. The Met Office is the buying organisation. The contract’s delivery location is recorded only as the United Kingdom, so no specific venue or town can be identified. The procurement was classified as a service, with an IT services classification; the description indicates that the practical focus was audiovisual provision, staging and event management rather than general IT consultancy or software development. This is a focused event requirement for a single meeting, rather than a wider or ongoing programme of audiovisual support.

The procurement is complete and the contract was awarded to BITPOD LIMITED, an Exeter-based supplier. The Met Office used a below-threshold limited competition. There was one lot, and the award is active. The contract was signed on 24 September 2026 and covers delivery from 8 to 10 December 2026. Its value is £14,644 excluding VAT, or £17,573 including VAT. The available procurement details do not set out a scored evaluation method or specific award criteria, so the basis for selecting the supplier cannot be described further. The award was for services relating to the hybrid meeting event, including audiovisual provision, staging and project management. The contract period is three days, matching the short, event-specific nature of the requirement.

For suppliers assessing future Met Office event work, this award demonstrates demand for a provider able to combine audiovisual delivery, staging and project management for a hybrid meeting. A credible competitor would need to coordinate the technical setup and event operations so that in-person and remote participation work together, while delivering the requirement within a short, concentrated period. The procurement was handled through limited competition below the applicable threshold, so suppliers should be prepared to demonstrate relevant capability and a clear, practical delivery plan in a competitive process of this kind. BITPOD LIMITED, an SME based in Exeter, was selected, showing that a smaller specialist supplier can deliver this scale of event requirement. The work is narrowly focused on event AV and staging, rather than broader IT services.

## Notice

AV, Staging and Project Management for Hybrid Meeting Event

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/090904-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Below threshold - limited competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 8 Dec 2026 - 10 Dec 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £14,644 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Met Office |
| Locality | EXETER |
| Postcode area | Exeter |
| Postcode | EX1 3PB |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK43 Devon CC |
| Local authority | Exeter |
| Electoral ward | Pinhoe |
| Westminster constituency | Exmouth and Exeter East |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BITPOD LIMITED |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 25 Sep 2026 at 11:23 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/090904-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/090904-2026
  25th September 2026 - Contract details notice on Find a Tender

## Notice URLs

- https://www.bitpod.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.metoffice.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077a51. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-077a51.json.