---
title: "IWM/2627/Ops/3508: DBS Checking Services for Imperial War Museums"
ocid: "ocds-h6vhtk-077b4f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077b4f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-077b4f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-077b4f.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Imperial War Museums"
published: "2026-09-28"
---

# IWM/2627/Ops/3508: DBS Checking Services for Imperial War Museums

Buyer: Imperial War Museums  
Current stage: Tender  
OCID: ocds-h6vhtk-077b4f

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## Summary

Imperial War Museums is seeking a provider for a Disclosure and Barring Service (DBS) screening service for its candidates. The service must provide a secure online system for the museum to initiate, manage and monitor checks, with support for both basic and enhanced screening. It covers candidate registration, information and document collection, identity verification, right-to-work checks, candidate communications, secure data hosting, retention and deletion, and reporting to the museum. Candidates must be able to upload identity documents and submit identification themselves. The service must also support international checks for candidates who have lived, worked or studied outside the UK, including relevant passport checks using share codes. Delivery is specified for the United Kingdom.

The buyer invited offers through a below-threshold open competition. The contract is for a single lot, with a three-year term from 1 January 2027 to 31 December 2029 and an option, at the buyer’s discretion, to extend for one further year, to 31 December 2030. The estimated value, including the possible extension, is £106,500 gross (£88,750 excluding VAT). The deadline for questions was 9 October 2026 at 16:00, and the offer deadline was 19 October 2026 at 12:00. Evaluation gives 70% to quality: contract management and account support (20%), data protection and information security (20%), service capability and compliance (15%), and user experience and performance management (15%). Price accounts for 30%, split between quantitative cost (20%) and pricing transparency and value for money (10%).

This requirement suits suppliers with an established, secure digital screening platform and the operational capability to manage candidate checks end to end. Strong contenders will be able to handle sensitive personal information responsibly, provide secure hosting and manage information retention and deletion, while giving the buyer clear reporting and dependable account support. The service needs to make candidate registration and document submission accessible, support identity verification and basic and enhanced DBS checks, and coordinate right-to-work checks through an appropriate third-party partner. International screening capability is also important, including checks for people with overseas residence, work or study histories and relevant passport share-code processes. Small and medium-sized businesses are expressly considered suitable, and quality carries more evaluation weight than price.

## Notice

IWM is tendering for the provision of a Disclosure and Barring Service (DBS) screening solution, including candidate registration, data capture, identity verification, right to work checks, communication with candidates, secure hosting, retention and deletion of information, and reporting to IWM. The service provider will be required to provide a secure online system that enables IWM to initiate, manage and monitor DBS screening checks for candidates. The solution must support both basic and enhanced screening levels, allow IWM to register candidates, and provide candidates with a clear and accessible process for submitting required information and documentation. The solution must also support identity document upload, candidate-led submission of identification documents, right to work checks completed by an appropriate third-party partner, and international checks where a candidate has lived, worked or studied outside the UK. Where applicable, the solution must support checks using share codes for international passports outside the UK and Ireland. IWM is advertising a three-year contract, with the option to extend by a further one-year period. Please note that the advertised value of the contract anticipates that IWM will choose to use the extension. Access Code: 7UP57S75YK For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Personnel-services-except-placement-and-supply-services./7UP57S75YK To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/7UP57S75YK

### Lot Information

Lot 1

Renewal: The extension will be offered at the Client's discretion.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/091331-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Sep 2026 |
| Submission deadline | 19 Oct 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Jan 2027 - 31 Dec 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £88,750 |
| Lots value | £88,750 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Imperial War Museums |
| Locality | LONDON |
| Postcode area | South East London |
| Postcode | SE1 6HZ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI44 Lewisham and Southwark |
| Local authority | Southwark |
| Electoral ward | St George's |
| Westminster constituency | Bermondsey and Old Southwark |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79630000 - Personnel services except placement and supply services
- 79635000 - Assessment centre services for recruitment

## Release History

- 28 Sep 2026 at 11:05 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/091331-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/091331-2026
  28th September 2026 - Tender notice on Find a Tender

## Notice URLs

- https://www.delta-esourcing.com/respond/7UP57S75YK
- https://www.delta-esourcing.com/tenders/UK-UK-London:-Personnel-services-except-placement-and-supply-services./7UP57S75YK
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077b4f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-077b4f.json.