---
title: "ESTH - ER Tracker"
ocid: "ocds-h6vhtk-077be3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077be3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-077be3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-077be3.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Epsom & St Helier University Hospitals NHS Trust"
published: "2026-09-28"
---

# ESTH - ER Tracker

Buyer: Epsom & St Helier University Hospitals NHS Trust  
Current stage: Award  
OCID: ocds-h6vhtk-077be3

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077be3)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-077be3.json)

## Summary

Epsom and St Helier University Hospitals NHS Trust appointed a provider for Assure HR Case, a bespoke, cloud-based employee case-management system configured to the Trust’s human-resources policies, procedures and processes. The requirement is for HR software and associated IT support services, including a system tailored to handling employee cases. The work is for the Trust and is delivered in the United Kingdom. The procurement used the NHS Workforce Alliance Workforce Technology Systems framework. This is a specialist HR technology requirement rather than a general-purpose software purchase: suppliers need to provide a cloud-based employee case-management product that can be configured around an NHS trust’s established HR processes.

The procurement is complete and the contract is active. The Trust selected Allocate Software Limited through a selective, below-threshold award under the NHS Workforce Alliance Workforce Technology Systems framework; the process was not a competitive call-off. The contract was signed on 9 September 2026 and runs from 10 September 2026 to 9 September 2028, with an option for the Trust to extend it by a further twelve months, to a maximum end date of 9 September 2029. The contract value is £91,334.77 excluding VAT (£109,601.72 including VAT). The award date is not stated. The procurement comprised one lot. No detailed evaluation criteria are recorded.

For suppliers seeking to compete for this buyer’s future HR technology requirement, the awarded contract shows demand for a cloud-based employee case-management system configured to a hospital trust’s own HR policies, procedures and processes. A credible competitor would need an established HR case-management product, the ability to tailor workflows and settings to the customer’s operating requirements, and the capability to provide the associated IT services and support. Experience delivering and maintaining cloud software in a complex healthcare organisation would be relevant to demonstrating fit with this requirement. The Trust used the NHS Workforce Alliance Workforce Technology Systems framework and awarded through that route without a competitive call-off, so suppliers would need access to the relevant framework route to compete on the same basis.

## Notice

The Trust has appointed a new contract for the provision of Assure HR Case, a bespoke, cloud-based employee case management system configured around the Trust's HR policies, procedures, and processes. Framework used: NHS Workforce Alliance Workforce Technology Systems framework (RM6387)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/091599-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Below threshold - award under framework |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 10 Sep 2026 - 9 Sep 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £91,334 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Epsom & St Helier University Hospitals NHS Trust |
| Locality | CARSHALTON |
| Postcode area | Sutton |
| Postcode | SM5 1AA |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton |
| Local authority | Sutton |
| Electoral ward | St Helier West |
| Westminster constituency | Carshalton and Wallington |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Allocate Software Limited |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48450000 - Time accounting or human resources software package
- 48517000 - IT software package
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 28 Sep 2026 at 17:09 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/091599-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/091599-2026
  28th September 2026 - Contract details notice on Find a Tender

## Notice URLs

- https://www.epsom-sthelier.nhs.uk/
- https://www.find-tender.service.gov.uk/api/1.0/ocdsReleasePackages/ocds-h6vhtk-04eae7
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077be3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-077be3.json.