{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-077c1d-2026-10-02T17:05:41+01:00",
    "date": "2026-10-02T17:05:41+01:00",
    "ocid": "ocds-h6vhtk-077c1d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHJC-6674-PRDN",
            "name": "Milford Haven Port Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHJC-6674-PRDN"
            },
            "address": {
                "streetAddress": "Gorsewood Drive",
                "locality": "Pembrokeshire",
                "postalCode": "SA73 3EP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL14"
            },
            "contactPoint": {
                "name": "Joanne Rogers",
                "email": "tender@mhpa.co.uk",
                "telephone": "01646 696100"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.mhpa.co.uk",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "privateUtility",
                        "description": "Private utility"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHJC-6674-PRDN",
        "name": "Milford Haven Port Authority"
    },
    "tender": {
        "id": "ocds-h6vhtk-077c1d",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Public Affairs and Crisis Communication Support",
        "description": "The Port of Milford Haven is seeking to appoint an experienced agency partner to provide strategic public affairs and crisis communications support. The full suite of Tender documents can be accessed via the link: https://mhpa.sharepoint.com/:f:/s/O365Tenders/IgBN5pSvUGxhTbiYCnAvbmmAAWfZDm3r6veUcMeq0Yber_E?e=1qNlFA",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79416000",
                        "description": "Public relations services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 350000,
            "amount": 165000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The procurement will comprise the following stages: Assessment of mandatory pass/fail requirements. Evaluation of written quality submissions. Evaluation of commercial submissions. Following evaluation of the written quality and commercial submissions, PoMH may shortlist Tenderers to participate in the Presentation Stage. Shortlisting will be based on the interim evaluation scores achieved during the written quality and commercial evaluation stages. Presentation interviews with shortlisted Tenderers."
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "coveredBy": [
            "GPA",
            "CPTPP"
        ],
        "submissionMethodDetails": "Please submit tenders via Sell2wales post-box https://www.sell2wales.gov.wales/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-10-26T09:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-10-19T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-12-04T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 350000,
                    "amount": 165000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Written Quality Evaluation",
                            "description": "Evaluation of the Tenderer's written response to the quality questions, including understanding of the Port's requirements, service delivery approach, relevant experience, crisis communications capability, delivery team, contract management and social value.",
                            "numbers": [
                                {
                                    "number": 25,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial Submission",
                            "description": "Evaluation of the Tenderer's Commercial Return, including Essential Services, Optional Call-Off Services and applicable resource rates, in accordance with the Commercial Evaluation Methodology set out in the ITT.",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Presentation Stage",
                            "description": "Evaluation of the Tenderer's presentation, including understanding of the Port of Milford Haven, proposed approach, key personnel, strategic thinking, crisis communications capability, cultural fit and responses to questions raised by the evaluation panel.",
                            "numbers": [
                                {
                                    "number": 25,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Included within the tender."
                        },
                        {
                            "type": "technical",
                            "description": "Included within the tender."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-12-14T00:00:00+00:00",
                    "endDate": "2030-01-01T23:59:59+00:00",
                    "maxExtentDate": "2032-01-01T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract duration: Initial term: 3 years Extension option: 1 year Extension option: 1 year"
                },
                "hasOptions": true,
                "options": {
                    "description": "Optional Call-off Services as listed within the Tender."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "091704-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/091704-2026",
                "datePublished": "2026-09-29T10:40:38+01:00",
                "format": "text/html"
            },
            {
                "id": "093550-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/093550-2026",
                "datePublished": "2026-10-02T17:05:41+01:00",
                "format": "text/html"
            }
        ],
        "amendments": [
            {
                "id": "093550-2026",
                "description": "Tenderers should note that the maximum available budget for the Essential Services is PS150,000 in total for the initial three-year contract period."
            }
        ]
    },
    "language": "en"
}