--- title: "Public Affairs and Crisis Communication Support" ocid: "ocds-h6vhtk-077c1d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077c1d" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-077c1d.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-077c1d.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "Milford Haven Port Authority" published: "2026-10-02" --- # Public Affairs and Crisis Communication Support Buyer: Milford Haven Port Authority Current stage: Tender OCID: ocds-h6vhtk-077c1d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077c1d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-077c1d.json) ## Summary Milford Haven Port Authority is seeking an experienced agency partner to provide strategic public affairs and crisis communications support for the Port of Milford Haven. The work is public relations and communications consultancy, covering essential services and optional call-off services. The requirement includes advising on public affairs and responding to crisis communications needs; suppliers will also set out their service delivery approach, contract management and proposed team. The work is for the Port of Milford Haven in Pembrokeshire, Wales. This is a single-lot services opportunity, rather than separate work packages, and is marked as suitable for small and medium-sized businesses. The buyer invited tenders through an open competitive flexible procedure. The procurement reached the tender stage, with mandatory pass/fail checks followed by written quality and commercial evaluation; shortlisted suppliers may then be invited to present and answer questions. Enquiries were due by 19 October 2026 at 12:00, and tenders by 26 October 2026 at 09:00. The planned contract period runs from 14 December 2026 to 1 January 2030, with two optional one-year extensions, potentially to 1 January 2032. The estimated value is £165,000 excluding VAT (£350,000 including VAT); an amendment sets a maximum £150,000 budget for essential services over the initial three-year term. Evaluation weights written quality 25%, commercial submission 50% and presentation 25%. This opportunity suits an agency able to combine strategic public affairs advice with practical crisis communications support for a port. Bids need to demonstrate understanding of the Port’s requirements, a credible service delivery approach, relevant experience and crisis-response capability, supported by a suitable delivery team and effective contract management. Suppliers should be ready to price essential services, optional call-off work and applicable resource rates, and to explain their approach to social value. The evaluation also tests strategic thinking, knowledge of the Port, the proposed key personnel and cultural fit; shortlisted bidders may need to present and respond to panel questions. Small and medium-sized businesses are expressly considered suitable, making the work relevant to specialist agencies as well as larger communications firms, provided they can deliver the required breadth and responsiveness. ## Notice The Port of Milford Haven is seeking to appoint an experienced agency partner to provide strategic public affairs and crisis communications support. The full suite of Tender documents can be accessed via the link: https://mhpa.sharepoint.com/:f:/s/O365Tenders/IgBN5pSvUGxhTbiYCnAvbmmAAWfZDm3r6veUcMeq0Yber_E?e=1qNlFA ### Lot Information Lot 1 Options: Optional Call-off Services as listed within the Tender. Renewal: Contract duration: Initial term: 3 years Extension option: 1 year Extension option: 1 year ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/093550-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Oct 2026 | | Submission deadline | 26 Oct 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 14 Dec 2026 - 1 Jan 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £165,000 | | Lots value | £165,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Milford Haven Port Authority | | Locality | PEMBROKESHIRE | | Postcode area | Swansea | | Postcode | SA73 3EP | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL4 Mid and South West Wales | | ITL 3 | TLL42 South West Wales | | Local authority | Pembrokeshire | | Electoral ward | Milford: Hakin | | Westminster constituency | Mid and South Pembrokeshire | | Delivery location | Not specified | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79416000 - Public relations services ## Release History - 2 Oct 2026 at 17:05 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/093550-2026 - 29 Sep 2026 at 10:40 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/091704-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/093550-2026 2nd October 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/091704-2026 29th September 2026 - Tender notice on Find a Tender ## Notice URLs - http://www.mhpa.co.uk - https://mhpa.sharepoint.com/:f:/s/O365Tenders/IgBN5pSvUGxhTbiYCnAvbmmAAWfZDm3r6veUcMeq0Yber_E?e=1qNlFA - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.sell2wales.gov.wales/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077c1d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-077c1d.json.