---
title: "Fleet Claims Management Service"
ocid: "ocds-h6vhtk-077c5f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077c5f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-077c5f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-077c5f.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "The Police and Crime Commissioner for Derbyshire"
published: "2026-09-29"
---

# Fleet Claims Management Service

Buyer: The Police and Crime Commissioner for Derbyshire  
Current stage: Planning  
OCID: ocds-h6vhtk-077c5f

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## Summary

The Police and Crime Commissioner for Derbyshire intends to procure fleet claims management services for Derbyshire Constabulary. The service is intended to recover costs associated with vehicle claims, including engineer fees, repairs, vehicle recovery, livery, internal workshop parts and labour, and the pre-accident value less salvage for vehicles written off. Potential recovery also covers loss of use and vehicle decommissioning and recommissioning. Northamptonshire Police, Fire and Crime Commissioner and Derbyshire Fire and Rescue Authority are involved in the preliminary market engagement exercise. The procurement is listed for delivery in the United Kingdom; the description does not identify specific delivery sites. The service has been in place since November 2024, and the buyer is reviewing market developments since its previous market exercise.

This process is at the planning stage: the buyer has stated an intention to procure, but there is no invitation to tender. Preliminary market engagement is scheduled through 30 October 2026, and the buyer expects a further procurement notice by 30 November 2026. If the business case is approved, the buyer says it will use a compliant procurement route when purchasing; no specific procedure has been selected. The planned contract period is 1 July 2027 to 30 June 2028, with a possible extension to 30 June 2029. The planning data records a value of £0, which is not an estimate of the service’s commercial scale. No lots, participation conditions or evaluation basis are set out at this stage.

The work is likely to suit suppliers able to manage claims involving police and emergency-service vehicle fleets and to identify, evidence and pursue recoverable costs across a range of incident-related expenses. Relevant operational capability includes coordinating vehicle repair, engineering assessment and recovery, as well as accounting for workshop labour and parts, vehicle downtime, salvage and return-to-service costs. Suppliers with experience supporting public-sector or emergency-service fleets may be well placed to contribute to the market engagement, particularly if they can explain how their service differs from arrangements already in place. The buyer is seeking to understand what has changed in the market since its previous exercise. Small and medium-sized businesses are identified as suitable; no specific accreditation or qualification is stated.

## Notice

Derbyshire Constabulary intend to procure a Fleet Claims Management Service. We have had this service in place since November 2024 and are now scoping the market to see what has changed since our last market exercise. Northamptonshire Police Fire and Crime Commissioner and Derbyshire Fire and Rescue Authority are also involved in this Pre Market Engagement exercise. Potential cost recovery includes but is not limited to; engineer's fees, repair costs, vehicle recovery fees, livery costs, internal workshop costs (including parts and labour), pre-accident value minus salvage (in the case of a total loss), loss of use, decommissioning and recommissioning. If the business case is approved, a compliant procurement route will be taken at the point of purchase.

### Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=109556&TID=100114597&B=

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/091831-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | 30 Nov 2026 |
| Award date | Not specified |
| Contract period | 1 Jul 2027 - 30 Jun 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | The Police and Crime Commissioner for Derbyshire |
| Locality | RIPLEY |
| Postcode area | Derby |
| Postcode | DE5 3RS |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF13 South and West Derbyshire |
| Local authority | Amber Valley |
| Electoral ward | Ripley |
| Westminster constituency | Amber Valley |
| Delivery location | TLF East Midlands (England) |

## CPV Codes

### Divisions

- 66 - Financial and insurance services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 66510000 - Insurance services
- 66514110 - Motor vehicle insurance services
- 66518100 - Insurance brokerage services
- 79412000 - Financial management consultancy services

## Release History

- 29 Sep 2026 at 12:32 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/091831-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/091831-2026
  29th September 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=109556&TID=100114597&B=
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077c5f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-077c5f.json.