--- title: "Provision of an Asset Management Solution - Competitive Flexible Procedure" ocid: "ocds-h6vhtk-077cf0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077cf0" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-077cf0.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-077cf0.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "Isle of Wight Council" published: "2026-09-29" --- # Provision of an Asset Management Solution - Competitive Flexible Procedure Buyer: Isle of Wight Council Current stage: Tender OCID: ocds-h6vhtk-077cf0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077cf0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-077cf0.json) ## Summary Isle of Wight Council is seeking an asset management solution for its Property Services department to manage the Council’s property portfolio. The procurement covers the software solution and associated implementation, configuration, integration, support, maintenance and licensing. The aim is to improve the efficiency and effectiveness of working and reduce duplication. The system is intended to support property management across Council departments, with functions for property registration, property details, records and history, and reporting. The work is for the Council on the Isle of Wight. It is a combined software and IT services requirement, rather than a purchase of physical property assets. The Council invited tenders using a two-stage competitive flexible procedure: an initial tender stage with a shortlist of up to four suppliers, followed by presentations and an award stage. The enquiry deadline was 16 October 2026 at 14:00; tenders were due by 27 October 2026 at 14:00. The award decision was due by 18 December 2026. Contract mobilisation was expected from 4 January 2027, with the solution expected to go live by 24 May 2027; the contract period runs from 24 May 2027 to 23 May 2030. Estimated value is £201,300 excluding VAT (£241,560 including VAT). Price carries 60% of the evaluation; quality carries 40%, covering migration, security, user engagement and a demonstration. The requirement suits software providers with an established property or asset management platform and the capacity to implement and support it across a council. Suppliers should be able to lead data migration and cleansing, manage the initial data upload, assure data quality and provide secure data return at contract end. The solution needs to integrate with other platforms through APIs and import/export functions. Strong information security is central, including data protection, UK GDPR compliance where applicable, single sign-on, multi-factor authentication, tamper-proof audit logs, secure backups and breach notification arrangements. Providers should also be equipped to train a broad range of users, provide responsive technical support, maintain and upgrade the system, support business continuity and disaster recovery, and demonstrate configurable reporting and property-management functions. SMEs are considered suitable to compete. ## Notice To provide an Asset Management Solution for the Authority's Property Services department that is fit for purpose and which contributes towards the Authority's objective of creating opportunity for more efficient and effective working and to reduce duplication. Management of the Council's Property Portfolio. Contract mobilisation expected to be 04 Jan 27 - 24 May 27. Please note that the start date is the expected 'Go Live' date, but the contract mobilisation is expected to begin 04 January 2027. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/092077-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Sep 2026 | | Submission deadline | 27 Oct 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 24 May 2027 - 23 May 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £201,300 | | Lots value | £201,300 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Isle of Wight Council | | Locality | NEWPORT | | Postcode area | Portsmouth | | Postcode | PO30 1UD | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ34 Isle of Wight | | Local authority | Isle of Wight | | Electoral ward | Newport Central | | Westminster constituency | Isle of Wight West | | Delivery location | TLJ34 Isle of Wight | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 29 Sep 2026 at 17:10 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/092077-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/092077-2026 29th September 2026 - Tender notice on Find a Tender ## Notice URLs - http://www.iow.gov.uk - https://procontract.due-north.com/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077cf0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-077cf0.json.