{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-077d77-2026-09-30T12:18:43+01:00", "date": "2026-09-30T12:18:43+01:00", "ocid": "ocds-h6vhtk-077d77", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PPVY-9479-DHPY", "name": "SONI Ltd", "identifier": { "scheme": "GB-PPON", "id": "PPVY-9479-DHPY" }, "address": { "streetAddress": "12 Manse Road", "locality": "Belfast", "postalCode": "BT6 9RT", "country": "GB", "countryName": "United Kingdom", "region": "UKN0E" }, "contactPoint": { "name": "Dee Fraser", "email": "tenders.SONI@soni.ltd.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "privateUtility", "description": "Private utility" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-NIR", "description": "Northern Irish devolved regulations apply" } ] } } ], "buyer": { "id": "GB-PPON-PPVY-9479-DHPY", "name": "SONI Ltd" }, "tender": { "id": "SONI092", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "SONI092 - Workplace Technology Services", "description": "SONI is seeking to appoint a single Supplier per Lot under separate Contracts for the provision of Workplace Technology Services (comprising Audio Visual Services and Managed Print Services) for SONI's Belfast office, in full compliance with the UK Procurement Act 2023 (the \"Act\") and associated Procurement Regulations 2024. Tenderers may bid for one Lot or both Lots; each Lot will be evaluated and awarded independently, and the same Supplier may be awarded both Lots.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "value": { "amountGross": 2544000, "amount": 2120000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Refer to RFP" }, "mainProcurementCategory": "services", "specialRegime": [ "utilities" ], "aboveThreshold": true, "submissionMethodDetails": "www.mytenders.co.uk", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2026-11-06T12:00:00+00:00", "enquiryPeriod": { "endDate": "2026-10-23T12:00:00+01:00" }, "awardPeriod": { "endDate": "2026-12-20T23:59:59+00:00" }, "lots": [ { "id": "1", "title": "Audio Visual Services", "description": "AV hardware supply, design, installation and integration (including Microsoft Teams Rooms), maintenance and support, and lifecycle/refresh, in accordance with Annex A. Services apply to SONI's Belfast office and, where called off, to any Additional Location. The Services additionally include reactive break-fix support only for the existing AV estate on an as-is basis from Contract commencement (estimated at approximately one year), an immediate partial refresh deliverable in advance of the SONI infrastructure and network, and completion of the refresh together with migration of the estate from the EirGrid network to the SONI network in collaboration with the Implementation Partner.", "status": "active", "value": { "amountGross": 1920000, "amount": 1600000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Previous Experience", "description": "Tenderers are required to demonstrate that they have sufficient recent and relevant experience to deliver contracts of this nature: Recent Relevant Contracts Tenderers are required to provide details of the three (3) most relevant contracts undertaken by the Tenderer in the last five years.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Solution & Approach", "description": "Tenderer's written response to the Lot-specific Scope of Requirements set out in the applicable Annex, including proposed technical solution, product families, installation / design approach (Lot 1 - AV) and managed print operating model (Lot 2 - Print). Maximum 3,000 words per Lot.", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Service Levels & Operating Model", "description": "Tenderer's proposed Service Level Agreement (SLA), turnaround times, on-demand fulfilment mechanism * (Lot 1 - AV), ink/toner replenishment and device response", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Overall Risk & Commercial Model", "description": "Tenderer's Risk Register against the applicable Scope of Requirements, together with proposed commercial risk-share, warranty and end-of-life disposal provisions. Where a lease/DaaS model is proposed under Lot 1, this criterion also captures the commercial and contractual assessment of that model.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Ultimate Cost", "description": "Ultimate Cost of proposal in accordance with the Pricing Schedules (Form 5) and the evaluation methodology set out in Form 5 Section 5.4. Sub-weightings differ per Lot", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to RFP" }, { "type": "technical", "description": "Refer to RFP" } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-02-01T00:00:00+00:00", "endDate": "2032-01-31T23:59:59+00:00", "maxExtentDate": "2035-01-31T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "Option to extend by up to 3 years" } }, { "id": "2", "title": "Managed Print Services", "description": "Sale or lease of printers (Supplier's choice of commercial model) for SONI's Belfast office, with set-up and configuration, ongoing servicing, consumables (ink/toner) replacement and end-of-life disposal in accordance with Annex B. The indicative estate (5 MFDs including 1 mono, plus 1 A0 plotter, with finishing and multi-tray configurations) is set out in Annex B and priced in Form 5, Schedule B.", "status": "active", "value": { "amountGross": 624000, "amount": 520000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Previous Experience", "description": "Tenderers are required to demonstrate that they have sufficient recent and relevant experience to deliver contracts of this nature: Recent Relevant Contracts Tenderers are required to provide details of the three (3) most relevant contracts undertaken", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Solution & Approach", "description": "Tenderer's written response to the Lot-specific Scope of Requirements set out in the applicable Annex, including proposed technical solution, product families, installation / design approach (Lot 1 - AV) and managed print operating model (Lot 2 - Print). Maximum 3,000 words per Lot.", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Service Levels & Operating Model", "description": "Tenderer's proposed Service Level Agreement (SLA), turnaround times, on-demand fulfilment mechanism * (Lot 1 - AV), ink/toner replenishment and device response * (Lot 2 - Print), account management, escalation and reporting", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Overall Risk & Commercial Model", "description": "Tenderer's Risk Register against the applicable Scope of Requirements, together with proposed commercial risk-share, warranty and end-of-life disposal provisions. Where a lease/DaaS model is proposed under Lot 1, this criterion also captures the commercial and contractual assessment of that model.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Ultimate Cost", "description": "Ultimate Cost of proposal in accordance with the Pricing Schedules (Form 5) and the evaluation methodology set out in Form 5 Section 5.4. Sub-weightings differ per Lot", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to RFP" }, { "type": "technical", "description": "Refer to RFP" } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-02-01T00:00:00+00:00", "endDate": "2032-01-31T23:59:59+00:00", "maxExtentDate": "2035-01-31T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "Option to extend by 3 further years" } } ], "lotDetails": { "maximumLotsAwardedPerSupplier": 1, "awardCriteria": { "description": "Please refer to RFP" } }, "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "Request for Proposal", "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=653997" }, { "id": "L-2", "documentType": "biddingDocuments", "description": "Good and Services Framework", "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=653998" }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "092321-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/092321-2026", "datePublished": "2026-09-30T12:18:43+01:00", "format": "text/html" } ] }, "language": "en" }