---
title: "Procurement of a new collections management and cataloguing"
ocid: "ocds-h6vhtk-077eb9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077eb9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-077eb9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-077eb9.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Staffordshire County Council"
published: "2026-10-01"
---

# Procurement of a new collections management and cataloguing

Buyer: Staffordshire County Council  
Current stage: Award  
OCID: ocds-h6vhtk-077eb9

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-077eb9.json)

## Summary

Staffordshire County Council procured a collections management and cataloguing system for managing and cataloguing its collections. The requirement is described as replacing the existing system, which is approaching end of life. This is a specialist collections and archive management technology service, rather than a general-purpose software purchase. The named buyer is Staffordshire County Council, and the system is for use in Staffordshire, England.

The procurement is complete and a contract has been awarded to Axiell ALM Limited. Staffordshire County Council used a below-threshold direct award without competition. The procurement comprised one lot, covering the collections management and cataloguing system. The contract was signed on 22 September 2026 and runs from 1 October 2026 to 31 March 2030. Its value is £34,880 excluding VAT (£41,856 including VAT). The award is active, and the contract is active.

This award confirms demand from Staffordshire County Council for specialist software and services to manage and catalogue collections, with archive-related work within scope. A credible supplier for a similar future requirement would need a collections management system suited to the buyer’s collections and cataloguing needs, alongside the capability to provide and support the system over a multi-year contract. Axiell ALM Limited, an SME, was selected through a direct award without competition, demonstrating that a specialist provider can serve this requirement at a relatively modest scale. Suppliers with relevant collections-sector product expertise and experience delivering comparable systems to public bodies are best placed to compete if this requirement returns to market.

## Notice

Procurement of a new collections management and cataloguing system as the current system will reach end-of-life in December 2027.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/092893-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Oct 2026 - 31 Mar 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £34,880 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Staffordshire County Council |
| Locality | STAFFORD |
| Postcode area | Stoke-on-Trent |
| Postcode | ST16 2DH |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG24 Staffordshire CC |
| Local authority | Stafford |
| Electoral ward | Forebridge |
| Westminster constituency | Stafford |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Axiell ALM Ltd |

## CPV Codes

### Divisions

- 92 - Recreational, cultural and sporting services

### Codes

- 92512000 - Archive services

## Release History

- 1 Oct 2026 at 14:27 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/092893-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/092893-2026
  1st October 2026 - Contract details notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.staffordshire.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077eb9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-077eb9.json.