{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-077f1b-2026-10-01T18:10:45+01:00", "date": "2026-10-01T18:10:45+01:00", "ocid": "ocds-h6vhtk-077f1b", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PCVT-2884-LDPW", "name": "Kettering Town Council", "identifier": { "scheme": "GB-PPON", "id": "PCVT-2884-LDPW" }, "address": { "streetAddress": "10 Headlands", "locality": "Kettering", "postalCode": "NN15 7HP", "country": "GB", "countryName": "United Kingdom", "region": "UKF25" }, "contactPoint": { "email": "clerk@ketteringtowncouncil.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.ketteringtowncouncil.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCVT-2884-LDPW", "name": "Kettering Town Council" }, "tender": { "id": "KTC/SOAPBOX/2027-29", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Provision and Delivery of an Annual Town Centre Soapbox Racing Event 2027-2029", "description": "Kettering Town Council invites tenders from suitably capable event operators to plan, promote, manage and deliver an annual public soapbox racing event in Kettering town centre in 2027, 2028 and 2029. The Council is seeking a safe, professionally managed and visually engaging event that attracts participants and spectators, supports town-centre footfall and creates a distinctive annual experience for Kettering. The successful supplier will provide an end-to-end event management service. This will include event design and race operation; event planning and project management; participant recruitment, registration and race management; specialist race infrastructure; event safety, risk assessment and emergency planning; liaison in relation to traffic management, road closures and relevant permissions; marketing and audience development; and operational management and delivery of the event. The supplier will be expected to work collaboratively with Kettering Town Council and relevant local stakeholders, including North Northamptonshire Council, event safety partners, land and highway stakeholders and emergency services where required. The Council is also seeking an approach that considers accessibility, sustainability, community involvement and opportunities to support local businesses, organisations and traders where appropriate. The contract will cover three annual events in 2027, 2028 and 2029, with an indicative budget of approximately PS40,000 excluding VAT per event, giving an indicative three-year contract value of approximately PS120,000 excluding VAT. Tenderers are required to identify VAT treatment and clearly state all assumptions, exclusions and potential additional charges. Full details of the required services, Council and supplier responsibilities, minimum requirements, pricing schedule and evaluation methodology are contained within the Invitation to Tender.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" } ], "deliveryAddresses": [ { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 192000, "amount": 160000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Below threshold - open competition", "mainProcurementCategory": "services", "aboveThreshold": false, "submissionMethodDetails": "Tender submissions must be made electronically in accordance with the requirements set out in the Invitation to Tender. The tender documents and full submission instructions are available at: https://www.ketteringtowncouncil.gov.uk/documents/2176303 Completed tenders must be submitted by email to clerk@ketteringtowncouncil.gov.uk by 12 noon on Friday 23 October 2026. Tenderers are responsible for ensuring that their submission is received by the Council before the deadline. Late submissions may not be considered. Clarification questions must be submitted by 12 noon on Friday 9 October 2026 in accordance with the Invitation to Tender.", "submissionTerms": { "electronicSubmissionPolicy": "allowed" }, "tenderPeriod": { "endDate": "2026-10-23T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-10-09T12:00:00+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 192000, "amount": 160000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "description": "Whole-life contract price, price clarity, inclusions and exclusions, and overall value for money. Tenderers must clearly identify what is included within the core price, any assumptions or exclusions, VAT treatment and any potential additional charges.", "numbers": [ { "number": 35, "weight": "percentageExact" } ] }, { "type": "price", "name": "Event proposal & quality", "description": "Quality, attractiveness and practicality of the event concept; delivery methodology; participant and spectator experience; ability to create a distinctive Kettering event.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "price", "name": "Experience & delivery team", "description": "Relevant comparable delivery, evidence of successful outcomes, capability and clarity of key roles.", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "price", "name": "Safety & operational delivery", "description": "Quality and credibility of safety, risk, traffic/highway interface, emergency planning and operational controls.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Community & social value", "description": "Local engagement, accessibility, local economic/community benefit and practical sustainability measures.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-12-14T00:00:00Z", "endDate": "2029-09-30T23:59:59+01:00", "maxExtentDate": "2030-09-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Option to extend for one further annual event in 2030, at Kettering Town Council's sole discretion." } } ], "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "Invitation to Tender - Provision and Delivery of an Annual Town Centre Soapbox Racing Event 2027-2029. This document contains the full specification, supplier requirements, procurement timetable, submission requirements, pricing schedule and evaluation methodology.", "url": "https://www.ketteringtowncouncil.gov.uk/documents/2176303" }, { "id": "093054-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/093054-2026", "datePublished": "2026-10-01T18:10:45+01:00", "format": "text/html" } ] }, "language": "en" }