--- title: "IRM26/7740 - The Supply of HVAC Spares" ocid: "ocds-h6vhtk-077f90" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077f90" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-077f90.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-077f90.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "Ministry of Defence" published: "2026-10-02" --- # IRM26/7740 - The Supply of HVAC Spares Buyer: Ministry of Defence Current stage: Tender OCID: ocds-h6vhtk-077f90 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077f90) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-077f90.json) ## Summary The Ministry of Defence is seeking suppliers for HVAC spare parts for use by UK defence. The requirement covers 68 items, classified by NATO Stock Numbers; suppliers will be given the applicable stock numbers and any relevant compliance standards. Where drawings are unavailable, items must match the manufacturer part number recorded on CSIS. Babcock Land Defence Limited is acting as the Ministry’s agent. The arrangement may include additional items of a similar nature after award, requested through quotations. This is a supply contract for parts of air-conditioning equipment (CPV 42512500), delivered to meet the Authority’s requirements; no specific delivery site is identified in the procurement information. The buyer invited offers through a competitive flexible procedure, beginning with a Procurement Specific Questionnaire and a pass/fail selection stage before shortlisted suppliers are invited to tender. Expressions of interest were due by 27 October 2026 at 15:00, and questions were due by 19 October 2026 at 15:00. The stated contract period runs from 1 February 2027 to 31 January 2030. The estimated value is £700,000 excluding VAT (£840,000 including VAT). The procurement is a single-supplier, closed framework, with no further competition for call-off contracts. Prices are firm for the first 12 months, followed by a price-variation clause for years two and three. Evaluation weights are 60% commercial, 30% technical and 10% social value; the successful bid is to be the most advantageous tender. This opportunity suits a supplier able to source and supply a broad range of HVAC spares against NATO Stock Numbers and meet the applicable compliance standards, including matching manufacturer part numbers on CSIS when drawings are unavailable. The technical assessment covers supply-chain management, contract coverage, control of lead times, availability management, delivery performance, counterfeit prevention and obsolescence management. Suppliers should be able to demonstrate capability across these areas, alongside competitive pricing and a credible approach to social value. Performance will be monitored through key performance indicators covering areas such as delivery and quality, with remedies for poor performance. The framework does not guarantee orders or that an agreement will be put in place, so bidders need to assess the commercial risk of committing capability without guaranteed business. Cyber risk is assessed at Level 1 – Foundational. ## Notice Babcock Land Defence Limited - acting as agent to the UK Ministry of Defence ("the Authority") - has under consideration a 3-year Framework Agreement for The Supply of HVAC Spares. CPV codes applicable to this contract are: 42512500 - Parts of air-conditioning machines This Framework Agreement includes 68 items identified as being in scope. The contract value : PS700,000.00 All items within the scope of requirement are codified to NATO Stock Numbers (NSNs). Tenderers shall be provided with NATO Stock Numbers and shall be informed of any required applicable compliance standards. All items must be supplied compliant to the MPN on CSIS where drawings do not exist. Babcock Land Defence Limited reserve the right to add further items of a similar nature to the contract post award. The resulting Framework Agreement shall contain a set of Key Performance Indicators to measure performance in areas such as delivery and quality and shall include remedies for poor performance. The Authority shall award the Framework Agreement in accordance with the evaluation criteria which will be detailed in the Invitation to Tender. No business whatsoever is guaranteed under any resulting Framework Agreement indeed there is no guarantee that any Framework Agreement will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting Framework Agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position. Expressions of interest to participate in this requirement are to be submitted on the Defence Sourcing Portal (DSP) by completing the Procurement Specific Questionnaire (PSQ). The PSQ shall be assessed on DSP using the selection criteria given within the PSQ and within each question. It is the intention of the Authority to down select, economic operators who will be invited to tender, only those suppliers who provide all mandatory information and are not subject to a mandatory exclusion. Contract name: IRM26/7740 Risk Assessment Ref: RAR-59WPZVM Cyber Risk: Level 1 - Foundational ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/093274-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Framework | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Competitive flexible procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Oct 2026 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Feb 2027 - 31 Jan 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £700,000 | | Lots value | £700,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Ministry of Defence | | Locality | TELFORD | | Postcode area | Telford | | Postcode | TF2 8JT | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG2 Shropshire and Staffordshire | | ITL 3 | TLG21 Telford and Wrekin | | Local authority | Telford and Wrekin | | Electoral ward | Donnington | | Westminster constituency | The Wrekin | | Delivery location | Not specified | ## CPV Codes ### Divisions - 42 - Industrial machinery ### Codes - 42512500 - Parts of air-conditioning machines ## Release History - 2 Oct 2026 at 11:57 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/093274-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/093274-2026 2nd October 2026 - Tender notice on Find a Tender ## Notice URLs - https://contracts.mod.uk/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077f90. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-077f90.json.