--- title: "Bolton Cares Care Recording System" ocid: "ocds-h6vhtk-077fa6" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077fa6" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-077fa6.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-077fa6.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "Bolton Metropolitan Borough Council" published: "2026-10-02" --- # Bolton Cares Care Recording System Buyer: Bolton Metropolitan Borough Council Current stage: Tender OCID: ocds-h6vhtk-077fa6 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077fa6) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-077fa6.json) ## Summary Bolton Metropolitan Borough Council, on behalf of Bolton Cares, is seeking a cloud-based care recording system to replace its bespoke system, which is nearing the end of its life. The system must meet the minimum care recording standards for solutions assured by NHS England. It must support multiple sites, devices and device types, and a range of care settings, from day care and assisted living through to full-time residential care. This is a software and information-systems requirement for Bolton Cares, with delivery in the United Kingdom. The council invited offers through an open procedure using the Competitive Flexible Procedure, seeking one contractor for a single-lot contract. The tender set a clarification deadline of 26 October 2026 at 16:00 UTC and a submission deadline of 2 November 2026 at 16:00 UTC. The stated contract period is 11 January 2027 to 10 January 2030, with two possible 12-month extensions by agreement, subject to performance and approvals; the maximum stated end date is 10 January 2032. The estimated contract value is £600,000. Evaluation weights quality at 45%, price at 45% and social value at 10%. The opportunity is suited to suppliers able to provide and support cloud-based digital care-recording software across multiple care sites and a range of devices. The system must serve varied care models, including day care, assisted living and full-time residential provision, and meet the minimum care-recording standards for solutions assured by NHS England. Bolton Cares identifies replacement of its near-end-of-life bespoke system as the purpose, so suppliers should be able to deliver a workable replacement across these settings. The buyer indicates the opportunity is suitable for small and medium-sized enterprises and for voluntary, community and social enterprises. Quality and price carry equal weight in evaluation, with social value also assessed. ## Notice The Borough Council of Bolton ("the Authority") on behalf of Bolton Cares, is looking to procure a contract for a Bolton Cares Care Recording System. Bolton Cares requires a new Care Recording System to replace its existing bespoke system that is near end of life. The system should meet all minimum care recording standards as per the DSCR solutions that have been assured by NHS England (Assured solutions for digital social care records | Digitising Social Care). The system should be cloud based and able to cater for a number of sites and devices (and device types), delivering a variety of care at all levels from day care and assisted living to full time residential care. This Procurement is being conducted in accordance with the Act using the Competitive Flexible Procedure. The Authority will appoint a single (1) contractor on to the Contract. It is intended for the Contract to commence on 11 January 2027 for a period of three (3) years. There is the option to extend for a further two (2) twelve (12) month periods. ### Lot Information Lot 1 Renewal: If both parties agree subject to performance and approvals. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/093316-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Oct 2026 | | Submission deadline | 2 Nov 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 11 Jan 2027 - 10 Jan 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £600,000 | | Lots value | £600,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Bolton Metropolitan Borough Council | | Locality | BOLTON | | Postcode area | Bolton | | Postcode | BL1 1RU | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD3 Greater Manchester | | ITL 3 | TLD36 Greater Manchester North West | | Local authority | Bolton | | Electoral ward | Queens Park & Central | | Westminster constituency | Bolton North East | | Delivery location | TLD3 Greater Manchester | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 2 Oct 2026 at 12:33 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/093316-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/093316-2026 2nd October 2026 - Tender notice on Find a Tender - https://procontract.due-north.com/Advert?advertId=08dd4394-4abe-f111-813c-005056b64545&p=e0cc5631-4690-e511-80fb-000c29c9ba21 link to advert ## Notice URLs - http://www.bolton.gov.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077fa6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-077fa6.json.