---
title: "Accommodation and Conferencing Software"
ocid: "ocds-h6vhtk-07809e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07809e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-07809e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-07809e.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "UNIVERSITY OF LANCASTER"
published: "2026-10-05"
---

# Accommodation and Conferencing Software

Buyer: UNIVERSITY OF LANCASTER  
Current stage: Planning  
OCID: ocds-h6vhtk-07809e

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## Summary

Lancaster University intends to procure a software system to manage student accommodation, conferences, hospitality and residential services. The purchase is categorised as goods, specifically software and information systems. The university is seeking a multifunctional solution across these operational areas, and is conducting preliminary market engagement to understand the range of available systems and refine its requirements. The buying organisation is Lancaster University, based at Bailrigg in Lancaster. The requirements relate to the university’s accommodation, conference, hospitality and residential management; the procurement data does not identify a separate delivery location.

The procurement is at the planning stage: Lancaster University has announced its intention to buy, but has not invited tenders. It plans a preliminary market engagement exercise to learn about available solutions. Suppliers interested in participating were asked to request the requirements and a response form by email; the buyer’s stated return date for engagement information is 15 October 2026 at 5pm. The expected contract period is 1 February 2027 to 31 January 2030, with an extension possible to 31 January 2032. The estimated value is £660,000 excluding VAT (£792,000 including VAT), based on a multifunctional system over three years. There is one lot, and small and medium-sized enterprises and voluntary, community and social enterprises are marked as suitable.

This planned purchase is relevant to software suppliers with products that support several university operations in one system: student accommodation, conference management, hospitality and residential management. Providers able to demonstrate a configurable, multifunctional platform spanning these areas are likely to be well placed to contribute to the market engagement and help the university shape its requirements. The buyer is seeking to understand the range of solutions available, so suppliers with relevant product knowledge and experience delivering comparable systems to higher education or other complex organisations may have useful evidence to share. The procurement is marked suitable for small and medium-sized businesses as well as voluntary, community and social enterprises, indicating that the buyer considers suppliers of these types potentially capable of meeting the requirement.

## Notice

Lancaster University is looking to procure software that provides a solution to the University's student accommodation, conference, hospitality, and residential management requirements. We are therefore undertaking preliminary market engagement to better understand the range of solutions available to us. An outline of our requirements is available upon request (see "Engagement Process Description"). Please note that the estimated value is based on provision of a multi-functional system for 3 years.

### Planning Information

In order to receive details of our requirements and take part in this pre-market engagement exercise, please email me at l.v.edwards@lancaster.ac.uk and I will issue you with a form containing further details and questions we have for interested suppliers.
Please note that the deadline for return of this information is 15th October 2026 at 5pm, so please contact us for details as soon as possible in order to ensure you have time to complete the PME form.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/093748-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Feb 2027 - 31 Jan 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £660,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF LANCASTER |
| Locality | LANCASTER |
| Postcode area | Lancaster |
| Postcode | LA1 4YW |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD4 Lancashire |
| ITL 3 | TLD44 Lancaster and Wyre |
| Local authority | Lancaster |
| Electoral ward | University |
| Westminster constituency | Lancaster and Wyre |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 5 Oct 2026 at 12:04 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/093748-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/093748-2026
  5th October 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://https//www.lancaster.ac.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07809e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-07809e.json.