--- title: "Uniform, Inventory and Asset Management Solutio" ocid: "ocds-h6vhtk-0780a0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0780a0" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0780a0.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0780a0.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "The Police and Crime Commissioner for Nottinghamshire" published: "2026-10-05" --- # Uniform, Inventory and Asset Management Solutio Buyer: The Police and Crime Commissioner for Nottinghamshire Current stage: Tender OCID: ocds-h6vhtk-0780a0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0780a0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0780a0.json) ## Summary The Police and Crime Commissioner for Nottinghamshire is seeking a uniform, inventory and asset management solution for Nottinghamshire Police. The software must manage tracking, issue and return of uniforms, personal protective equipment, operational equipment, consumables and other organisational assets, with stock control, asset lifecycle management, self-service, role-based entitlements, workflow approvals, reporting and analytics, and barcode or QR-code tracking. Integration with police systems is required where needed. The procurement also covers implementation, configuration, data migration, testing support, training, ongoing support and maintenance, alongside related professional services. The buyer will consider software hosted as a service, installed on its own premises, or a hybrid of both. The work is classified as software implementation services (CPV 72263000) and will be delivered in Nottinghamshire. The buyer invited offers through an open procedure. The deadline for enquiries was 30 October 2026 at 12:00, and bids were due by 4 November 2026 at 12:00. The intended contract period runs from 1 December 2026 to 30 November 2029, with up to three further years available through annual extensions, subject to performance, continued need, funding and approval. The estimated value is £200,000 excluding VAT (£240,000 including VAT). The contract is a single lot. Evaluation gives 60% to price, 30% to written quality responses and 10% to supplier demonstrations. Quality covers functionality and user experience, implementation and migration, security and continuity, support and improvement, and social value; demonstrations assess self-service, asset management, issuing and stock control, reporting, and security and configuration. This opportunity suits software suppliers with a proven commercial off-the-shelf inventory or asset management product that can be deployed in live operational environments. The solution needs to support the day-to-day handling of uniforms, protective equipment, operational kit, consumables and other assets, including issuing, returns, stock control, user entitlements, workflows and barcode or QR-code tracking. Suppliers should be capable of configuring and implementing the platform, migrating data, supporting testing, training users and providing continuing support and maintenance. The buyer will assess system functionality and user experience, security, information assurance, business continuity, service management and continuous improvement, as well as social value. Demonstrations are part of the assessment. Applicants must show experience delivering comparable software and related services, provide at least two references for similar contracts, confirm the proposed solution is used by live operational customers, and detail relevant accreditations, certifications and professional capabilities. SMEs are considered suitable. ## Notice The Police and Crime Commissioner for Nottinghamshire is seeking to procure a Uniform, Inventory and Asset Management Solution, including implementation, configuration, data migration, training, support, maintenance and associated professional services. The proposed solution shall support the management, tracking, issuance, return and reporting of uniform, personal protective equipment (PPE), operational equipment, consumable products and other organisational assets across Nottinghamshire Police. The Authority requires a proven Commercial-Off-The-Shelf (COTS) solution capable of supporting inventory management, stock control, asset lifecycle management, self-service functionality, role-based entitlements, workflow approvals, reporting and analytics, barcode and/or QR code tracking, and integration with Authority systems where required. The Authority is willing to consider Software-as-a-Service (SaaS), On-Premise and Hybrid deployment models. The Contract will include implementation, configuration, data migration, testing support, training, support and maintenance services. The Contract will be awarded for an initial period of three (3) years with the option, at the Authority's discretion, to extend for a further three (3) years. ### Lot Information Lot 1 Renewal: The Contract will be awarded for an initial term of three (3) years. The Authority may, at its sole discretion, extend the Contract for a further period of up to three (3) years, exercisable in annual increments of one (1) year. Extension options are: Extension 1: 12 months Extension 2: 12 months Extension 3: 12 months Any extension will be subject to satisfactory supplier performance, continued business need, availability of funding and the Authority's approval processes. The Authority is under no obligation to exercise any extension option. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/093752-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Oct 2026 | | Submission deadline | 4 Nov 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Dec 2026 - 30 Nov 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £200,000 | | Lots value | £200,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | The Police and Crime Commissioner for Nottinghamshire | | Locality | NOTTINGHAM | | Postcode area | Nottingham | | Postcode | NG5 6LU | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF16 South Nottinghamshire | | Local authority | Gedling | | Electoral ward | Ernehale | | Westminster constituency | Gedling | | Delivery location | TLF14 Nottingham | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72263000 - Software implementation services ## Release History - 5 Oct 2026 at 12:08 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/093752-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/093752-2026 5th October 2026 - Tender notice on Find a Tender - https://nottinghamshirepolice.my.site.com/s/Welcome Submit bid through e-tender portal Atamis. Use link - https://nottinghamshirepolice.my.site.com/s/Welcome The project reference is NOTTS-000524 ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0780a0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0780a0.json.