--- title: "AP26163 - Mechanical RSM Contract" ocid: "ocds-h6vhtk-0780ad" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0780ad" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0780ad.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0780ad.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "Arc Property Services Partnership Limited" published: "2026-10-05" --- # AP26163 - Mechanical RSM Contract Buyer: Arc Property Services Partnership Limited Current stage: Planning OCID: ocds-h6vhtk-0780ad [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0780ad) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0780ad.json) ## Summary Arc Property Services Partnership Limited intends to procure mechanical repairs, servicing and maintenance for mechanical systems across its property portfolio and projects, on behalf of its customers, including Nottinghamshire County Council. The work covers mechanical, plumbing and drainage works, together with related repairs, servicing and maintenance. The contract may also be used for construction or refurbishment projects involving mechanical installation or replacement. The premises are primarily in Nottinghamshire, Derbyshire, Leicestershire and South Yorkshire. This is a single-supplier service contract for public-sector buildings and infrastructure, covering the ongoing operation, compliance and maintenance of the mechanical systems. The procurement is at planning stage: the buyer is gathering voluntary market feedback before starting a formal competition. It expects to use the Competitive Flexible Procedure, with a selection stage followed by an invitation to tender; the structure may change after engagement and internal approvals. The buyer expects the contract to start in April 2027, run initially for two years, and include options for two further two-year extensions, to a maximum six-year term. The estimated value is £5 million including VAT. The buyer is seeking feedback on contract structure and service delivery, 24/7 emergency support, pricing, KPIs, standards and accreditations, supply-chain resilience, engineer availability and barriers to SME participation. Engagement may include questionnaire responses, written feedback and one-to-one discussions; the buyer expects to communicate details separately. The next notice is anticipated by 19 October 2026. The buyer particularly welcomes input from SMEs, suppliers in the East Midlands Combined County Authority area, and specialist mechanical contractors experienced in public-sector environments. Suppliers with the capacity to maintain mechanical systems across multiple public-sector premises, provide emergency support around the clock, and undertake installation or replacement work on construction and refurbishment projects are relevant. The buyer is consulting on the standards, accreditations and third-party certifications appropriate for mechanical repairs, servicing and maintenance, and is considering GasSafe accreditation, relevant health and safety accreditation such as CHAS or equivalent SSIP certification, appropriate insurance levels, and enhanced DBS clearance for site personnel where required. It is also considering commitments on the Real Living Wage, social value and carbon reduction. These requirements and the eventual participation and award criteria remain under development; engagement will not count towards future evaluation or give suppliers an advantage. ## Notice Arc Property Services Partnership Limited (the Client) is publishing this Preliminary Market Engagement Notice (UK2) in accordance with the Procurement Act 2023. The purpose of this engagement is to inform the market of an upcoming procurement opportunity and to obtain feedback from suppliers operating within the mechanical repairs, servicing and maintenance (RSM) sector. The information gathered will assist the Client in refining its procurement strategy, contract requirements and tender documentation before the formal procurement process commences. Participation in this engagement process is entirely voluntary. Information obtained will be used solely to support the development of the proposed procurement and will not form part of any future evaluation process. The Client intends to procure a single-supplier contract for the provision of RSM services to the mechanical systems it manages across the property portfolio on behalf of it's Customers (including Nottinghamshire County Council) and projects. The proposed contract will support the ongoing operation, compliance and maintenance of mechanical infrastructure across a range of public sector premises located primarily within Nottinghamshire, Derbyshire, Leicestershire and South Yorkshire. The contract is expected to commence in April 2027 and will be based upon the NEC4 Term Service Short Contract. The proposed contract term is an initial two-year period with options to extend for up to two further periods of two years, giving a maximum potential term of six years (2 + 2 + 2 = maximum 6 years). The proposed contract is expected to include, but may not be limited to: * Mechanical works * Plumbing works * Drainage * General repairs, servicing and maintenance associated with the above. The Client may utilise the contract for both maintenance activities and construction or refurbishment projects requiring mechanical installation or replacement works. The Client currently anticipates conducting the procurement under the Competitive Flexible Procedure in accordance with the Procurement Act 2023. It is anticipated that the procurement will comprise a selection stage followed by an invitation to tender stage, although the final structure may be amended following market engagement and internal approvals. Participation in any preliminary market engagement activity will not provide any supplier with an advantage in any future procurement process. The Client will take appropriate measures to ensure compliance with the Procurement Act 2023 and the principles of transparency, equal treatment and fairness. The Client particularly welcomes engagement from SMEs, suppliers within the East Midlands Combined County Authority (EMCAA) region and specialist mechanical contractors who have experience of working within public sector environments. Feedback is sought to ensure the proposed procurement structure is proportionate, accessible and capable of delivering best value throughout the contract term. ### Planning Information The Client is seeking market views on the following matters: - Appropriate contract structure and service delivery model. - Approaches to delivering 24/7 emergency support services. - Industry standards, accreditations and third-party certifications relevant to mechanical RSM. - Supply chain resilience and availability of skilled engineers. - Recommend approach for the pricing mechanism - Appropriate KPIs for this requirement. - Any barriers that could reduce SME participation The Client is considering holding one or more supplier engagement events, which may include: - Questionnaire Responses (please use the contact details identified within this notice to request the questionnaire). - Written requests for information and feedback. - One-to-one supplier discussions. Further details regarding engagement activities, dates and registration arrangements will be communicated separately. The Client is currently considering requirements that may include: - Registration on the Central Digital Platform. - Appropriate levels of employers', public liability and professional indemnity insurance. - Relevant health and safety accreditations such as CHAS or equivalent SSIP certification. - Enhanced DBS clearance for site-based personnel where required. - Commitment to paying the Real Living Wage (as published by the Real Living Wage Foundation). - Commitment to supporting social value and carbon reduction objectives. - GasSafe accreditations being held The final Conditions of Participation and award criteria have not yet been determined and may change following market engagement. Suppliers interested in participating in the market engagement activities are encouraged to register their interest through the contact details identified within this notice. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/093772-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Oct 2026 | | Submission deadline | Not specified | | Future notice date | 19 Oct 2026 | | Award date | Not specified | | Contract period | 1 Apr 2027 - 31 Mar 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £4,166,666 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Arc Property Services Partnership Limited | | Locality | NOTTINGHAM | | Postcode area | Nottingham | | Postcode | NG1 6BT | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF14 Nottingham | | Local authority | Nottingham | | Electoral ward | Castle | | Westminster constituency | Nottingham East | | Delivery location | TLE3 South Yorkshire, TLF East Midlands (England) | ## CPV Codes ### Divisions - 45 - Construction work - 50 - Repair and maintenance services ### Codes - 45232452 - Drainage works - 45330000 - Plumbing and sanitary works - 45350000 - Mechanical installations - 50000000 - Repair and maintenance services - 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery ## Release History - 5 Oct 2026 at 12:31 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/093772-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/093772-2026 5th October 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0780ad. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0780ad.json.