---
title: "Servicing, Maintenance and Repair of HVAC systems in non-domestic properties MTC 2027-2029"
ocid: "ocds-h6vhtk-078352"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078352"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078352.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078352.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "East Renfrewshire Council"
published: "2026-10-08"
---

# Servicing, Maintenance and Repair of HVAC systems in non-domestic properties MTC 2027-2029

Buyer: East Renfrewshire Council  
Current stage: Tender  
OCID: ocds-h6vhtk-078352

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## Summary

East Renfrewshire Council sought a contractor to maintain, service and repair heating, cooling and ventilation systems across its non-domestic properties. The equipment includes air- and ground-source heat pumps, air conditioning, ventilation and air-handling systems, and associated components. Work covers schools, leisure facilities, family and community spaces, offices and other council commercial sites in East Renfrewshire; homes are excluded. The requirement combines planned statutory maintenance with reactive repairs, equipment upgrades and replacement where systems have reached end of life or cannot be repaired. The repair service is intended to respond to priority-coded calls at any time. This is a building-services maintenance opportunity, including HVAC and heat-pump servicing and repair (CPV 50000000).

The council invited tenders through a single-stage open procedure. The published submission deadline was 12 November 2026 at 12:00 UTC; the same time was set for bid opening. The contract period is 720 days, with an option, at the council’s discretion, for two further 12-month extensions. The estimated value is £1.2 million excluding VAT. The procurement is one lot, covering the full service requirement. Evaluation combines price, weighted at 60%, with quality criteria: planned maintenance, contract management, technical ability and resources each carry 20%; community benefits carry 10%; net zero and fair work each carry 5%. Bidders must self-certify participation conditions, with proof potentially required before award. Variants are not allowed.

This is suited to established building-services contractors able to maintain and repair varied heating, cooling and ventilation equipment across a council estate, and provide a dependable 24/7/365 reactive response alongside planned statutory servicing. The supplier or subcontractors must hold BESA membership, CHAS accreditation, SELECT or NICEIC membership, relevant CIPHE, APHC or IPHE registration (or equivalent), and Legionella Control Association registration. Operatives in regulated roles at schools need Disclosure Scotland PVG Scheme clearance before starting those duties. Bidders need at least £600,000 annual specific turnover in the relevant business area for each of the last two years, plus required employer’s, public liability and professional indemnity insurance. Suppliers using subcontractors must manage prompt payment and demonstrate timely supply-chain invoice payment or provide a director-signed improvement plan. Community benefits are mandatory, with a minimum 180 points required for the initial contract term.

## Notice

East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of a planned service and maintenance of air/ground source heat pumps, air conditioning, extract & ventilation, air handling and all associated components, along with reactive repairs on a Priority Coded P1-P5 24/7 call-out basis plus upgrade and replacement of equipment on an ad-hoc basis where required due to end-of-life or beyond-repair equipment in all ERC commercial sites i.e. everything that is not a home e.g. schools/leisure/family/ community spaces/offices. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT

### Lot Information

Lot 1

East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of a planned service and maintenance of air/ground source heat pumps, air conditioning, extract & ventilation, air handling and all associated components, along with reactive repairs on a Priority Coded P1-P5 24/7 call-out basis plus upgrade and replacement of equipment on an ad-hoc basis where required due to end-of-life or beyond-repair equipment in all ERC commercial sites i.e. everything that is not a home e.g. schools/leisure/family/ community spaces/offices. A summary of key services included within the contact are: - Statutory service & maintenance of heating and cooling systems. - Statutory service & maintenance of ventilation and air handling systems. - Provision of a 24/7/365 reactive repairs service to the above-mentioned systems. - Upgrade and replacement of equipment on an ad-hoc basis due to end-of-life or beyond-repair equipment Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: With option for further 2 x 12 months at the Council descretion

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/095013-2026 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Oct 2026 |
| Submission deadline | 12 Nov 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Towards the end of the contract. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,200,000 |
| Lots value | £1,200,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | East Renfrewshire Council |
| Locality | GIFFNOCK |
| Postcode area | Glasgow |
| Postcode | G46 6UG |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire |
| Local authority | East Renfrewshire |
| Electoral ward | Giffnock and Thornliebank |
| Westminster constituency | East Renfrewshire |
| Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 45 - Construction work
- 50 - Repair and maintenance services
- 71 - Architectural, construction, engineering and inspection services

### Codes

- 42511110 - Heat pumps
- 45331000 - Heating, ventilation and air-conditioning installation work
- 50000000 - Repair and maintenance services
- 50324100 - System maintenance services
- 50511000 - Repair and maintenance services of pumps
- 50532400 - Repair and maintenance services of electrical distribution equipment
- 71315410 - Inspection of ventilation system

## Release History

- 8 Oct 2026 at 09:25 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/095013-2026

## Notice URLs

- http://www.eastrenfrewshire.gov.uk
- http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
- http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000844445
- https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078352. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078352.json.