---
title: "HR & Payroll System"
ocid: "ocds-h6vhtk-078553"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078553"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078553.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078553.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "EAST MIDLANDS EDUCATION TRUST"
published: "2026-10-12"
---

# HR & Payroll System

Buyer: EAST MIDLANDS EDUCATION TRUST  
Current stage: Planning  
OCID: ocds-h6vhtk-078553

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-078553.json)

## Summary

East Midlands Education Trust (EMET), a multi-academy trust, intends to procure a modern HR and payroll system. The planned solution is expected to provide a range of functionality for the trust and its employees, supporting around 2,200 users. The requirement combines HR and payroll software with related time accounting, transaction processing and business intelligence capabilities, as well as payroll management services. Delivery is in the United Kingdom. EMET is undertaking preliminary market engagement to learn about available systems, their capabilities and development, and to refine its requirements before deciding its procurement strategy and shaping a possible tender specification.

This is at the planning stage: EMET has not issued an invitation to tender, and suppliers are being asked to contribute to market engagement rather than submit bids. The trust expects a contract period from September 2027 to August 2030, with a possible extension to August 2032. The stated estimated value is £1.2 million gross. EMET plans to gather information through an online form and may speak directly with suppliers or arrange system demonstrations; participation is voluntary. The engagement is scheduled to run until 18 December 2026. The trust has not yet settled its procurement strategy: it may use a compliant framework agreement if that offers best value. The market engagement will help it assess costs, route to market and requirements.

This preparatory engagement is most relevant to HR and payroll software providers able to offer an integrated solution for a multi-academy trust of around 2,200 users. Suppliers with relevant time accounting, transaction processing and business intelligence functions, and the capacity to provide payroll management services, can help EMET understand the market and shape its future specification. The trust is looking to learn about system capabilities and development, refine what it needs, assess the cost of solutions and identify a route to market that delivers value for the trust and its employees. Suppliers able to explain how their systems address the needs of a large education organisation, and to present or demonstrate their solutions, are well placed to contribute. There is no bid to prepare at this stage.

## Notice

EMET anticipates procuring a modern HR & Payroll solution. The proposed HR & Payroll system will require a range of functionality, organisations capable of providing a suitable system for Multi Academy Trust with approx. 2,200 users are invited to respond to this notice, to help us shape the strategy around this project. This is NOT a tender. The objective of this PME is to gather information to better understand the solutions in the market, their capabilities, developments, and how best to design and a potential tender specification to maximise value to Trust and its employees. The process will also help to identify the cost involved, the most suitable route to market (including the use of framework agreements, if we chose), to ensure overall best value.

### Planning Information

EMET intends on collecting market and solution data via an online form. Suppliers can access this using the link provided below. The authority will also use this opportunity to talk to suppliers directly and/or to receive system demos. Demos, and/or meetings can be booked with the core project team via the bookings link below.
Please note it is not mandatory to participate in any or all parts of this PME. The PME will be used to better understand and refine requirements before a procurement strategy can be developed. EMET reserves the right, where best value can be achieved, to use a compliant framework agreement for this procurement. 
PME Form Link: https://forms.cloud.microsoft/Pages/ResponsePage.aspx?id=fYBqNrSLjEiiRKmKIws-oMVIa207DmdDuvl4xrhX0lhUQ1FER0tVWkNRTlFRUFlYVVZPWFMyTEM1Qy4u
Meeting Booking Link: https://bookings.cloud.microsoft/book/ProcurementProjectsEngagementBookings@emet.education/?ismsaljsauthenabled

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/095930-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Sep 2027 - 31 Aug 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,200,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EAST MIDLANDS EDUCATION TRUST |
| Locality | NOTTINGHAM |
| Postcode area | Nottingham |
| Postcode | NG2 7FA |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF16 South Nottinghamshire |
| Local authority | Rushcliffe |
| Electoral ward | Lutterell |
| Westminster constituency | Rushcliffe |
| Delivery location | TLF East Midlands (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 48217000 - Transaction-processing software package
- 48422000 - Software package suites
- 48450000 - Time accounting or human resources software package
- 48482000 - Business intelligence software package
- 79211110 - Payroll management services

## Release History

- 12 Oct 2026 at 10:05 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/095930-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/095930-2026
  12th October 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://bookings.cloud.microsoft/book/ProcurementProjectsEngagementBookings@emet.education/?ismsaljsauthenabled
- https://forms.cloud.microsoft/Pages/ResponsePage.aspx?id=fYBqNrSLjEiiRKmKIws-oMVIa207DmdDuvl4xrhX0lhUQ1FER0tVWkNRTlFRUFlYVVZPWFMyTEM1Qy4u
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078553. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078553.json.