{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-07856a-2026-10-12T11:06:55+01:00",
    "date": "2026-10-12T11:06:55+01:00",
    "ocid": "ocds-h6vhtk-07856a",
    "description": "Please note that HES will not sign up to supplier terms and conditions. HES cannot negotaite at point of award or post contract award. Any issues with the terms and conditions should be raised with your tender submission. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=845466. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: We are asking suppliers to put forward any community benefits that they can bring to the lifetime of the contract. This could include work placements. (SC Ref:845466) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=845466",
    "initiationType": "tender",
    "tender": {
        "id": "HES/C/4268",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Membership Day to Day Mailing Services",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79571000",
            "description": "Mailing services"
        },
        "mainProcurementCategory": "services",
        "description": "HES requires a supplier for the daily mailing requirements of the membership business. The service will cover daily mailings of membership packs, monthly mailings of renewal forms and cards and ad hoc mailings of membership literature to our 60+ staffed properties across Scotland.",
        "lots": [
            {
                "id": "1",
                "description": "Please see Document 2 Specification for full contract requirements.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "name": "Information Security",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Once the initial two years is up, the contract may be extended for a further two years which would be reviewed annually."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79571000",
                        "description": "Mailing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.",
                    "minimum": "Employers Liability Insurance - 5 million Public Liability Insurance - 10 million",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2026-11-11T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2026-11-11T12:00:00Z"
        },
        "bidOpening": {
            "date": "2026-11-11T12:00:00Z"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "If all extensions are used and there is still a requirement for the contract then the a new tender would be advertised in 2030 for commencing in 2031."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1169",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1316688866",
                "email": "procurement@hes.scot",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://historicenvironment.scot",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "NATIONAL_AGENCY",
                        "description": "National or federal agency/office"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Tourism, Conservation, Heritage, Built Environment"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-595",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Edinburgh",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-1169",
        "name": "Historic Environment Scotland"
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