---
title: "Membership Day to Day Mailing Services"
ocid: "ocds-h6vhtk-07856a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07856a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-07856a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-07856a.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Historic Environment Scotland"
published: "2026-10-12"
---

# Membership Day to Day Mailing Services

Buyer: Historic Environment Scotland  
Current stage: Tender  
OCID: ocds-h6vhtk-07856a

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-07856a.json)

## Summary

Historic Environment Scotland sought a supplier to manage the daily mailing needs of its membership business. The service covers routine dispatch of membership packs, monthly mailings of renewal forms and cards, and occasional mailings of membership literature. Mailings are to be delivered to Historic Environment Scotland’s more than 60 staffed properties across Scotland. This is a mailing and fulfilment service for an organisation with recurring member communications and a geographically spread network of destinations. The requirement is grouped as one lot and described further in the specification. The buyer also invited suppliers to propose community benefits they could provide during the contract, with work placements given as an example.

Historic Environment Scotland invited offers through an open procedure. The tender deadline was 11 November 2026 at 12:00 UTC, and the award period was due to start at that time. The initial contract period is two years, with a possible further two-year extension reviewed annually. The tender sets out a single lot and prohibits variant bids. Evaluation weights are 40% price, 30% quality and 30% information security. Suppliers must meet the financial standing assessment: Historic Environment Scotland may use business credit reports or request audited accounts for the last full financial year, and may also seek bank details. Required insurance minimums are £5 million employers’ liability and £10 million public liability. Electronic submissions are accepted in English. The buyer will not accept supplier terms or negotiate terms at award or afterwards; issues with the terms must be raised in the bid.

This requirement suits mailing and fulfilment businesses able to handle recurring membership communications, including preparation and dispatch of packs, renewal materials and ad hoc literature to a dispersed Scottish property network. Suppliers need the operational capacity to meet regular daily and monthly mailing cycles, as well as accommodate occasional campaigns. Information security carries the same evaluation weight as quality, so bidders should be able to demonstrate robust controls for handling membership information and fulfilment data. Financial resilience matters: Historic Environment Scotland assesses whether a supplier can perform without financial difficulty, using business credit reports or audited accounts and potentially bank details. Bidders must carry the specified employers’ and public liability insurance. The buyer welcomes proposals for community benefits over the contract, such as work placements. Suppliers should be prepared to accept the buyer’s contract terms without negotiation at award or after contract award. A new tender is envisaged for a subsequent requirement if extensions are exhausted.

## Notice

HES requires a supplier for the daily mailing requirements of the membership business. The service will cover daily mailings of membership packs, monthly mailings of renewal forms and cards and ad hoc mailings of membership literature to our 60+ staffed properties across Scotland.

### Lot Information

Lot 1

Please see Document 2 Specification for full contract requirements.

Renewal: Once the initial two years is up, the contract may be extended for a further two years which would be reviewed annually.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/095976-2026 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Oct 2026 |
| Submission deadline | 11 Nov 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | If all extensions are used and there is still a requirement for the contract then the a new tender would be advertised in 2030 for commencing in 2031. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Historic Environment Scotland |
| Locality | EDINBURGH |
| Postcode area | Edinburgh |
| Postcode | EH9 1SH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Southside/Newington |
| Westminster constituency | Edinburgh South |
| Delivery location | TLM Scotland |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79571000 - Mailing services

## Release History

- 12 Oct 2026 at 11:06 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/095976-2026

## Notice URLs

- http://historicenvironment.scot
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000845466
- https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
- https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=845466
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=845466
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164
- https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07856a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-07856a.json.