---
title: "ID 6453916 Department for Communities - HED - Provision of PPE"
ocid: "ocds-h6vhtk-0785ac"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0785ac"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0785ac.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0785ac.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Department for Communities"
published: "2026-10-12"
---

# ID 6453916 Department for Communities - HED - Provision of PPE

Buyer: Department for Communities  
Current stage: Tender  
OCID: ocds-h6vhtk-0785ac

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## Summary

The Department for Communities, through its Historic Environment Division, is buying a full range of workwear and personal protective equipment for staff carrying out conservation, construction-related activities and outdoor site management. Items must be fit for purpose and meet or exceed relevant European, British or equivalent standards for safety, performance and durability. The range includes occupational and specialist clothing, weatherproof outerwear, workwear accessories and protective footwear. The equipment will support work across Northern Ireland’s geographically dispersed historic environment estate, which includes archaeological sites, monuments, listed buildings and historic landscapes. The Department’s central procurement function is managed by CPD – Supplies and Services Division. This is a supply requirement for businesses able to provide compliant workwear and safety equipment across these product types.

The buyer invited tenders through a competitive flexible procedure under the Procurement Act 2023. Bids were to be submitted electronically through eTendersNI; the enquiry deadline was 2 November 2026 at 15:00 and the tender deadline was 9 November 2026 at 15:00. The estimated contract value is £200,000 excluding VAT (£240,000 including VAT). The initial contract period runs from 1 December 2026 to 30 November 2028, with three optional extensions of up to 12 months each, potentially extending the term to 30 November 2031. Evaluation combines quality and price: technical documentation is assessed pass/fail, service delivery and contract management carry 35%, quality control 35%, and total cost 30%. The provisional highest-scoring tenderer must provide at least one sample of specified products to verify compliance.

This opportunity suits suppliers with a broad workwear and PPE range, including protective footwear, specialist workwear, weatherproof clothing and accessories, and the ability to demonstrate that products meet recognised safety, performance and durability standards. Suppliers should be able to provide technical brochures or equivalent supporting product documentation and to manage reliable delivery and contract performance across a geographically dispersed estate in Northern Ireland. Strong quality-control processes matter: quality control accounts for more than a third of the evaluation, alongside service delivery and contract management. The procurement also tests product conformity through samples from the provisional leading bidder, so suppliers should be able to supply representative samples and substantiate product claims. Businesses with experience supplying protective equipment for outdoor, conservation or construction-related work are well placed to show the relevance of their range.

## Notice

The Historic Environment Division (HED), part of the Department for Communities (DfC), is the government lead for the historic environment of Northern Ireland. HED records, protects, conserves and promotes Northern Ireland's historic environment, managing heritage assets ranging from archaeological sites and monuments to listed buildings and historic landscapes. Given the hazardous nature of conservation, construction related activities and outdoor site management across a diverse and geographically dispersed estate, the provision of reliable, compliant and fit for purpose Personal Protective Equipment (PPE) is essential. The contract will require the Supplier to supply a full range of workwear and PPE items meeting or exceeding all relevant European, British or equivalent standards for safety, performance and durability. Suppliers should refer to the Specification Schedule for full detail on the requirements of this contract.

### Lot Information

Lot 1

Renewal: There are three optional extensions of up to 12 months on each ocassion.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/096113-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Oct 2026 |
| Submission deadline | 9 Nov 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Dec 2026 - 30 Nov 2028 |
| Recurrence | 2031-05-05 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £200,000 |
| Lots value | £200,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Department for Communities |
| Locality | MOIRA |
| Postcode area | Northern Ireland |
| Postcode | BT67 0JQ |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN0E Lisburn and Castlereagh |
| Local authority | Lisburn and Castlereagh |
| Electoral ward | Maghaberry |
| Westminster constituency | Lagan Valley |
| Delivery location | TLN Northern Ireland |

## CPV Codes

### Divisions

- 18 - Clothing, footwear, luggage articles and accessories
- 35 - Security, fire-fighting, police and defence equipment

### Codes

- 18000000 - Clothing, footwear, luggage articles and accessories
- 18100000 - Occupational clothing, special workwear and accessories
- 18110000 - Occupational clothing
- 18130000 - Special workwear
- 18140000 - Workwear accessories
- 18220000 - Weatherproof clothing
- 18230000 - Miscellaneous outerwear
- 18400000 - Special clothing and accessories
- 18800000 - Footwear
- 18830000 - Protective footwear
- 35113400 - Protective and safety clothing

## Release History

- 12 Oct 2026 at 14:04 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/096113-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/096113-2026
  12th October 2026 - Tender notice on Find a Tender

## Notice URLs

- https://etendersni.gov.uk/epps
- https://www.finance-ni.gov.uk/ar
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0785ac. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0785ac.json.