{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-0785f1-2026-10-12T16:25:07+01:00", "date": "2026-10-12T16:25:07+01:00", "ocid": "ocds-h6vhtk-0785f1", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PLNB-5575-MZVV", "name": "West Bedlington Town Council", "identifier": { "scheme": "GB-PPON", "id": "PLNB-5575-MZVV" }, "address": { "streetAddress": "West Bedlington Town Council, Bedlington Community Centre, Front Street West", "locality": "Bedlington", "postalCode": "NE22 5TT", "country": "GB", "countryName": "United Kingdom", "region": "UKC21" }, "contactPoint": { "name": "Steven Young", "email": "westbedlingtontowncouncil@gmail.com", "telephone": "01670457070" }, "roles": [ "buyer" ], "details": { "url": "https://www.westbedlingtontowncouncil.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PLNB-5575-MZVV", "name": "West Bedlington Town Council" }, "tender": { "id": "WBTCOCT2026", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Planting and Maintenance of Flower Beds", "description": "West Bedlington Town Council invites tenders from suitably experienced suppliers for the provision of seasonal planting, routine inspection, cleansing, watering and maintenance of identified flower beds, planters and associated planted areas within the West Bedlington Town Council area. 1. Purpose of the Tender The purpose of this tender is to appoint a competent supplier(s) to deliver the services currently described in the existing service level agreement, including the preparation, planting, inspection, cleansing, establishment watering and ongoing maintenance of flower beds and planters across West Bedlington. The Council is seeking proposals that provide a reliable, good-quality and cost-effective service, with clear arrangements for communication, reporting, health and safety, environmental practice and service monitoring. 2. Scope of Services The supplier will be required to deliver a complete seasonal floral planting and maintenance service for the flower beds, tubs and planters identified in the attached schedule. The service shall include, as a minimum, stripping out and preparing beds before planting, supplying suitable plants and materials, planting summer and winter schemes, watering for establishment, removing litter, detritus and weeds in and immediately surrounding the beds, inspecting sites, reporting issues, and carrying out agreed remedial work where instructed by the Council. Suppliers can bid for flower beds only or planters only or both flower beds and planters. 3. Service Locations and Planting Schedule The service locations and indicative planting requirements are set out in the existing Flower Bed Locations table within this document. Tenderers must price for all listed locations unless invited by the Council to submit prices for specific lots or alternative options. The Council may amend planting designs, quantities or locations during the contract term by written agreement. 4. Required Service Standards * All identified flower beds shall be visited at least twice per month during the growing season, unless otherwise agreed in writing. * Sites shall be left clean, tidy and safe following each visit. * Weeds, litter and detritus shall be removed from beds and immediately surrounding areas. * Beds shall be prepared before summer and winter planting, normally during May/June and September/October or as otherwise agreed with the Council. * Plants supplied shall be healthy, suitable for the location, and planted to an appropriate spacing and depth. * Watering necessary for establishment shall be included. Additional watering may be instructed and priced separately where agreed. * Any damage, safety risk, vandalism, plant failure or maintenance issue shall be reported to the Council promptly. * The supplier shall keep records of scheduled visits, work completed, issues identified and actions taken.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "77310000", "description": "Planting and maintenance services of green areas" }, { "scheme": "CPV", "id": "77330000", "description": "Floral-display services" } ], "deliveryAddresses": [ { "region": "UKC", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 72000, "amount": 60000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "procedure": { "isAccelerated": true, "acceleratedRationale": "State of urgency" }, "mainProcurementCategory": "services", "specialRegime": [ "concession" ], "aboveThreshold": true, "submissionMethodDetails": "All submissions by email - clerk@westbedlingtontowncouncil.gov.uk", "submissionTerms": { "electronicSubmissionPolicy": "notAllowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-11-05T23:59:59Z" }, "enquiryPeriod": { "endDate": "2026-10-30T23:59:59Z" }, "awardPeriod": { "endDate": "2026-11-12T23:59:59Z" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 72000, "amount": 60000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "description": "Overall value for money, clarity of pricing, treatment of additional works and any assumptions", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality and Method", "description": "Approach to preparation, planting, maintenance, watering, inspection, cleansing and quality control.", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Experience and Capability", "description": "Relevant experience, staffing, supervision, equipment, capacity and resilience", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health, Safety and Compliance", "description": "Safe working in public areas, insurance, risk management and compliance with relevant requirements", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Environmental Sustainability", "description": "Waste reduction, responsible sourcing, water efficiency, biodiversity and reduced environmental impact", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Supplier Requirements * Adequate staffing, supervision, equipment and vehicles to deliver the service reliably. * Suitable health and safety arrangements, including risk assessments, safe systems of work and arrangements for working in public areas and near highways. * Competence in the safe use, storage and application of any chemicals, pesticides or herbicides used, including compliance with applicable legislation and best practice. *" }, { "type": "technical", "description": "Demonstrable experience in delivering floral planting, horticultural maintenance or grounds maintenance services of a similar nature.Arrangements to minimise environmental impact, including responsible waste disposal, water efficiency, peat-free or reduced-peat options where feasible, and biodiversity-supporting planting where appropriate. * A named contract contact and clear communication process for day-to-day matters, urgent issues and service performance reviews" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2030-03-31T23:59:59+01:00" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "096251-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/096251-2026", "datePublished": "2026-10-12T16:25:07+01:00", "format": "text/html" } ], "contractTerms": { "financialTerms": "Invoices must be submitted via email to clerk@westbedlingtontowncouncil.gov.uk Undisputed invoices will be paid within 5 working days of receipt. Disputed invoices will be resolved within 5 working days and the resolved invoice paid within 3 working days" }, "riskDetails": "None" }, "language": "en" }