---
title: "T.4614-QQ Cemetery Management System"
ocid: "ocds-h6vhtk-078612"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078612"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078612.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078612.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Torfaen County Borough Council"
published: "2026-10-12"
---

# T.4614-QQ Cemetery Management System

Buyer: Torfaen County Borough Council  
Current stage: Award  
OCID: ocds-h6vhtk-078612

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078612)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-078612.json)

## Summary

Torfaen County Borough Council procured a cloud-based cemetery management system to improve efficiency, accuracy, automation, access to data and customer experience. The system is intended to support both office staff and external teams, connect with existing processes, and reduce reliance on manual and paper-based workflows. The requirement is for cemetery management software and associated services, rather than cemetery maintenance or grounds work. Delivery is for the council in Torfaen, Wales.

The procurement is complete and the contract has been awarded to GSS (NI) Ltd, trading as PlotBox. The council used a below-threshold limited competition. The contract was signed on 1 May 2026 and runs from 31 May 2026 to 30 May 2029, with an optional 12-month extension, to a maximum end date of 30 May 2030. Its value is £44,123 excluding VAT (£52,947 including VAT). There was one lot. The published details do not set out separate evaluation criteria or their weighting.

This award demonstrates demand from Torfaen County Borough Council for specialist cemetery management software delivered as a cloud-based service. A credible competitor would need a system that supports both office-based and external teams, integrates with the council’s existing processes, and helps automate work while improving data accuracy, access and customer experience. Reducing paper-based and manual processes is central to the requirement. Suppliers with relevant cemetery-management product capability and the ability to provide a working, integrated service at a modest, single-council scale are best placed to compete when this requirement next comes to market. PlotBox, an SME, was selected through limited competition, showing that a specialist supplier can deliver this type of council requirement.

## Notice

Torfaen County Borough Council seeks to procure a modern, cloud based cemetery management system that improves efficiency, accuracy, automation, data access, and customer experience. The system must support both office and external teams, integrate with existing processes, and reduce reliance on manual or paper based workflows.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/096304-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Below threshold - limited competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 May 2026 - 30 May 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £44,123 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Torfaen County Borough Council |
| Locality | TORFAEN |
| Postcode area | Newport |
| Postcode | NP4 0LS |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL53 Gwent Valleys |
| Local authority | Torfaen |
| Electoral ward | Panteg |
| Westminster constituency | Torfaen |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GSS NI |

## CPV Codes

### Divisions

- 98 - Other community, social and personal services

### Codes

- 98371110 - Cemetery services

## Release History

- 12 Oct 2026 at 17:25 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/096304-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/096304-2026
  12th October 2026 - Contract details notice on Find a Tender

## Notice URLs

- http://www.torfaen.gov.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078612. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078612.json.