---
title: "RIBA Stage 1 Feasibility Study for William Aston Hall, Wrexham University"
ocid: "ocds-h6vhtk-0786d9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0786d9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0786d9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0786d9.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Wrexham University"
published: "2026-10-24"
---

# RIBA Stage 1 Feasibility Study for William Aston Hall, Wrexham University

Buyer: Wrexham University  
Current stage: Tender  
OCID: ocds-h6vhtk-0786d9

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## Summary

Wrexham University is seeking a consultant, or a team working under one lead consultant, to carry out a RIBA Stage 1 feasibility study for William Aston Hall on its Plas Coch campus in Wrexham. The Hall is a cultural and civic venue operated in partnership with Theatr Clwyd. The study must appraise the existing venue and compare options for the audience journey, auditorium, technical theatre and backstage areas, access and inclusion, heritage constraints, building services and operating implications. It must also provide broad cost ranges, phasing advice and delivery risks. This is architectural and related consultancy work, rather than a construction contract. The project brief includes record drawings and a seating and acoustics report as supporting material.

Wrexham University invited quotations through a below-threshold open competition. The tender deadline is 12:00 noon on 30 October 2026; clarification questions are due by 12:00 noon on 27 October 2026. Submissions are electronic, in English or Welsh, and suppliers must be registered on the Central Digital Platform. The contract is scheduled to run from 9 November 2026 to 4 March 2027, with a possible extension to 4 September 2027. The Stage 1 core fee must not exceed £50,000 including VAT; bids above this will be rejected. Evaluation is 80% quality and 20% price. Quality covers understanding, approach, team and experience, programme and risk, and stakeholder engagement. There is one lot. Stage 2 concept design pricing is optional and is not evaluated.

The opportunity is suited to architectural and multidisciplinary building consultancy practices with experience assessing existing performance and developing feasible options for cultural or theatre venues. A strong team will need to address auditorium and technical theatre needs, backstage operations, inclusive access, heritage constraints and building services, while bringing cost planning, phasing and delivery-risk skills. The buyer assesses the proposed lead consultant and team’s relevant experience, technical methodology, programme, capacity, risk management and stakeholder engagement, including work with Theatr Clwyd. Participation requires suitable health and safety arrangements and compliance with UK data protection law. Suppliers must hold, or obtain before the contract starts, employer’s liability, public liability and professional indemnity cover of £5 million each, with professional indemnity maintained for six years after completion. Financial standing is assessed through a Dun & Bradstreet score or financial-ratio review. SMEs and voluntary, community and social enterprises are considered suitable.

## Notice

Wrexham University invites quotations from suitably qualified consultants, or consultant teams under a single lead consultant, to undertake a proportionate RIBA Stage 1 Feasibility Study for William Aston Hall on the Plas Coch campus, Wrexham. The Hall is a principal cultural and civic venue, operated in partnership with Theatr Clwyd. The study will appraise the existing venue and develop and compare options covering the audience journey, the auditorium, technical theatre, backstage, access and inclusion, heritage constraints, building services and operating implications, with broad cost ranges, phasing advice and delivery risks. The maximum budget for the Stage 1 core services is PS50,000 including VAT. Quotations above this figure will be rejected. The study is funded by the Arts Council of Wales Arts Capital Investment Fund with match funding from the University, and must be complete by 19 February 2027. Quotations must be submitted through the Sell2Wales Tender Postbox by 12:00 noon on Friday 30 October 2026. Suppliers must be registered on the Central Digital Platform. Full requirements, the conditions of participation and the award criteria are set out in the RFQ document, the Pricing Schedule and the Project Brief attached to this notice. As part of the optional pricing the University is seeking prices for RIBA Stage 2 Concept Design. Any Stage 2 award is at the University's discretion, subject to available funding, and the University reserves the right to pursue other procurement options.

### Lot Information

Lot 1

Options: The Authority may, at its sole discretion, extend the contract to appoint the same supplier to deliver RIBA Stage 2 Concept Design services for William Aston Hall. The Authority is under no obligation to do so and the supplier has no entitlement to be appointed for Stage 2. Any extension depends on satisfactory performance of the Stage 1 services, the availability of funding and the Authority's internal approvals, and will be instructed in writing. Stage 2 is not funded by the Arts Council of Wales grant that funds Stage 1. Prices for Stage 2 are requested in the Optional Items tab of the Pricing Schedule but are not evaluated as part of this procurement.

Renewal: The Authority may, at its sole discretion, extend the contract once to appoint the same supplier to deliver RIBA Stage 2 Concept Design services for William Aston Hall. The Authority is under no obligation to do so and the supplier has no entitlement to be appointed for Stage 2. Any extension depends on satisfactory performance of the Stage 1 services, the availability of funding and the Authority's internal approvals, and will be instructed in writing. Stage 2 is not funded by the Arts Council of Wales grant that funds Stage 1. The duration of any extension will be agreed on instruction and is estimated at up to six months.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/100782-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Oct 2026 |
| Submission deadline | 30 Oct 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 9 Nov 2026 - 4 Mar 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £100,000 |
| Lots value | £100,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Wrexham University |
| Locality | WREXHAM |
| Postcode area | Llandudno |
| Postcode | LL11 2AW |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL3 North Wales |
| ITL 3 | TLL34 Flintshire and Wrexham |
| Local authority | Wrexham |
| Electoral ward | Grosvenor |
| Westminster constituency | Wrexham |
| Delivery location | TLL23 Flintshire and Wrexham |

## CPV Codes

### Divisions

- 45 - Construction work
- 71 - Architectural, construction, engineering and inspection services

### Codes

- 45212170 - Entertainment building construction work
- 71200000 - Architectural and related services

## Release History

- 24 Oct 2026 at 19:24 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/100782-2026
- 21 Oct 2026 at 16:41 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/099678-2026
- 14 Oct 2026 at 15:33 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/097139-2026
- 13 Oct 2026 at 16:00 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/096691-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/100782-2026
  24th October 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/099678-2026
  21st October 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/097139-2026
  14th October 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/096691-2026
  13th October 2026 - Tender notice on Find a Tender
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383237
  Project Brief for the William Aston Hall feasibility study, which forms the Specification in Part 2 of the RFQ.
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383125
  Pricing Schedule, Appendix 1 to the RFQ. Complete the yellow cells and return with the quotation. Only the Core Pricing sheet is evaluated.
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383165
  Project Brief for the William Aston Hall feasibility study, which forms the Specification in Part 2 of the RFQ.
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=384198
  Request for Quotation, version 2, issued 23 October 2026. Supersedes the version published on 13 October 2026. Updated to show the extended deadlines on the cover sheet and in the timetable at paragraph 4. Suppliers must complete Parts 3, 4 and 5, including the signed Declaration, and return this document with their quotation through the Sell2Wales Tender Postbox.
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383756
  Front elevation, Main Building. Record drawing issued for information only.
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=384201
  Ground floor plan, William Aston Hall and Main Building. Record drawing issued for information only.
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=384202
  First floor plan, William Aston Hall and Main Building. Record drawing issued for information only.
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=384203
  Basement plan, Main Building. Record drawing issued for information only.
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=384199
  Pricing Schedule, Appendix 1 to the RFQ, version 2, issued 23 October 2026. Supersedes previous versions published. The budget comparison on the Core Pricing sheet now tests the Total Core Fixed Fee including VAT against the PS50,000 budget. Five further lines have been added to the Day Rates sheet so that different levels of experience or responsibility may be priced. No other change has been made. Complete the yellow cells and return with the quotation.
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=384204
  Front elevation, Main Building. Record drawing issued for information only.
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=384205
  William Aston Hall Upgrades, Seating and Acoustics Report, prepared by Plann Ltd for Theatr Clwyd, dated November 2023. Published for information.

## Notice URLs

- http://www.wrexham.ac.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.sell2wales.gov.wales

## Provenance

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