--- title: "Staging and PA events Equipment Hire" ocid: "ocds-h6vhtk-07870f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07870f" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-07870f.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-07870f.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "Rotherham Metropolitan Borough Council" published: "2026-10-14" --- # Staging and PA events Equipment Hire Buyer: Rotherham Metropolitan Borough Council Current stage: Planning OCID: ocds-h6vhtk-07870f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07870f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-07870f.json) ## Summary Rotherham Borough Council is exploring the hire of event staging and public address equipment to support a varied, high-quality events programme. The requirement is for event infrastructure and related hire services, including staging and PA provision; associated classifications also cover stage construction and event services. Delivery is in the Rotherham area. The Council is using market engagement to understand the range of equipment and services currently available, and to gather supplier knowledge and data about market options. This is an early-stage intention to procure, rather than an invitation to tender. The work may suit suppliers providing event staging, sound and public-address equipment, or broader event production infrastructure. The process is at planning and the Council is conducting preliminary market engagement before deciding its approach to the procurement. Suppliers are being asked to respond through a questionnaire on YORtender; the Council expects responses by 10 November 2026 at 17:00. This is an engagement response, not a bid deadline, and responses will not be used to select or exclude potential providers. The anticipated contract period runs from 1 October 2027 to 30 September 2031. The procurement is shown as one lot, with a planned services contract. No estimated contract value or budget is stated. The procurement procedure, final evaluation criteria and eligibility requirements have not yet been set out; the engagement is intended to inform the Council’s understanding of the market before the tender is developed. The engagement is relevant to businesses that hire or supply staging, public-address systems and associated event infrastructure, including event-service providers able to support a varied programme. Small and medium-sized enterprises are identified as suitable for the planned lot, so smaller specialist suppliers may be well placed to contribute. At this stage, the Council is seeking market knowledge about the options and availability of staging and PA equipment hire, rather than asking suppliers to submit a priced offer or demonstrate specified accreditations. Suppliers can use the questionnaire to explain their equipment range, service capabilities and how these could support events of differing types and scale. Any costs of preparing an engagement response are borne by the supplier. Rotherham Council says engagement responses will not determine which providers can later compete. ## Notice The Council is undertaking a market engagement exercise to understand the range of event infrastructure staging and PA provision currently available that could support the delivery of a diverse, high-quality events programme. ### Planning Information This notice is issued to provide information regarding a market engagement opportunity only. All of Rotherham Council's procurement opportunities are published on YORtender. To bid for this opportunity when it becomes live your organisation will need to be registered to the portal. You can register your organisation here: https://yortender.eu-supply.com/login.asp?B=YORTENDER All suppliers who wish to bid for Rotherham Council procurement opportunities must be registered on the Central Digital Platform, with all supplier information submitted and kept up to date. Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and availability for an upcoming procurement for staging and public address event equipment hire. This market engagement therefore seeks to gather any knowledge and data that potential suppliers can provide in terms of staging and public address event equipment hire. All costs associated with providing a response to the market engagement must be borne by the Supplier. RMBC will not contribute in any way to meeting the production costs of any response. No down-selection of potential providers will take place as a consequence of any responses to this market engagement. Engagement in this Market Engagement (ME) exercise is via a questionnaire published on the tendering portal YORtender. The project reference is 100115037 All correspondence in relation to this ME will be carried out via the YORtender portal. Potential providers may raise questions or seek clarification regarding any aspect of this document at any time prior to the response deadline. Questions must be submitted using the ‘Messaging’ function on YORtender in sufficient time to allow the Council to formulate and distribute a response. Submissions to be returned via the YORtender portal by 17:00 on 10/11/2026 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/096788-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Oct 2026 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Oct 2027 - 1 Oct 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Rotherham Metropolitan Borough Council | | Locality | ROTHERHAM | | Postcode area | Sheffield | | Postcode | S60 1AE | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE3 South Yorkshire | | ITL 3 | TLE34 Rotherham | | Local authority | Rotherham | | Electoral ward | Boston Castle | | Westminster constituency | Rotherham | | Delivery location | TLE31 Barnsley, Doncaster and Rotherham | ## CPV Codes ### Divisions - 45 - Construction work - 48 - Software package and information systems - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 45237000 - Stage construction works - 48952000 - Public address systems - 79952000 - Event services ## Release History - 14 Oct 2026 at 09:14 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/096788-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/096788-2026 14th October 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.rotherham.gov.uk/ - https://yortender.eu-supply.com/login.asp?B=YORTENDER ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07870f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-07870f.json.