--- title: "Audio visual, digital signage and visitor management system" ocid: "ocds-h6vhtk-078724" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078724" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078724.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078724.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "Liverpool City Region Combined Authority" published: "2026-10-14" --- # Audio visual, digital signage and visitor management system Buyer: Liverpool City Region Combined Authority Current stage: Tender OCID: ocds-h6vhtk-078724 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078724) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-078724.json) ## Summary Liverpool City Region Combined Authority is seeking one supplier to deliver an integrated audio-visual, digital signage and visitor-management solution. The requirement combines a modern, cloud-hosted system for booking meeting rooms and car parking, replacing the Authority’s existing system; new audio-visual equipment for meeting rooms across its estate, including larger ground-floor auditoriums at Mann Island headquarters; and a digital signage solution. The work is classified as services, covering equipment, software, installation and IT support. Delivery is in the United Kingdom, with the specified meeting-room equipment to serve the Authority’s estate and Mann Island headquarters. The Authority invited offers through an open procedure, and the procurement reached the tender stage. The single lot has an estimated value of £300,000 gross. Questions were due by 11 November 2026 at 10:00 UTC, and bids by 18 November 2026 at 10:00 UTC. The planned contract period runs from 22 March 2027 to 21 March 2030, with two possible 12-month extensions and a maximum end date of 21 March 2031. The award decision was scheduled by 11 March 2027. Evaluation assigns 80% of the score to quality and 20% to price. Electronic submission is permitted, and bids are to be submitted in English. This opportunity suits a supplier able to take single-supplier responsibility for a joined-up workplace technology deployment: cloud software for room and car-park bookings, meeting-room audio-visual equipment, digital signage, installation and continuing IT support. Suppliers will need to combine systems integration and software delivery with the practical capacity to equip meeting spaces throughout an authority’s estate, including larger auditoriums at its Liverpool headquarters. The requirement calls for a complete solution rather than a standalone product or service, so businesses with experience coordinating hardware, hosted booking systems and signage as one operational offer are well placed. Quality carries substantially more evaluation weight than price, making the strength, suitability and delivery approach of the proposed solution commercially important. ## Notice The LCRCA require the most appropriately suited solution available to fulfil the below requirements in entirety, operated by a single supplier. A modern cloud hosted Room Desk and Car Parking booking system, to fully replace the Authority's existing solution. New meeting room audio-visual equipment across the Authority's estate, including standard meeting rooms and the larger ground floor auditoriums at Mann Island HQ. A digital signage solution. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/096833-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Oct 2026 | | Submission deadline | 18 Nov 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 22 Mar 2027 - 21 Mar 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £300,000 | | Lots value | £300,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Liverpool City Region Combined Authority | | Locality | LIVERPOOL | | Postcode area | Liverpool | | Postcode | L3 1BP | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD7 Merseyside | | ITL 3 | TLD72 Liverpool | | Local authority | Liverpool | | Electoral ward | Waterfront South | | Westminster constituency | Liverpool Riverside | | Delivery location | TLD North West (England) | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment - 48 - Software package and information systems - 51 - Installation services (except software) - 72 - IT services: consulting, software development, Internet and support ### Codes - 32320000 - Television and audio-visual equipment - 48000000 - Software package and information systems - 51000000 - Installation services (except software) - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 14 Oct 2026 at 10:20 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/096833-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/096833-2026 14th October 2026 - Tender notice on Find a Tender ## Notice URLs - https://procontract.due-north.com/Opportunities/Index?p=e0cc5631-4690-e511-80fb-000c29c9ba21&v=1 - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078724. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078724.json.