---
title: "M-Files Document Management"
ocid: "ocds-h6vhtk-078780"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078780"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078780.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078780.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Newark & Sherwood District Council"
published: "2026-10-14"
---

# M-Files Document Management

Buyer: Newark & Sherwood District Council  
Current stage: Award  
OCID: ocds-h6vhtk-078780

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078780)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-078780.json)

## Summary

Newark and Sherwood District Council renewed its M-Files document management solution for one year. The purchase is a renewal of the existing document management system, rather than a wider supply of office equipment. The award classifies the procurement as goods and associates it with office and computing equipment and supplies, excluding furniture and software packages (CPV 30000000). Delivery is recorded in the United Kingdom; no more specific delivery place is identified. M-Files Corporation, based in Tampere, Finland, is the supplier. The requirement is therefore most relevant to the software provider and to businesses able to supply or support this particular document management platform for the council.

The procurement is complete and the contract is active. The council made a direct award below the threshold without competition. M-Files Corporation was selected for the single lot. The contract was signed on 2 April 2026 and runs from 2 April 2026 to 1 April 2027. Its value is £25,663.17 excluding VAT (£30,795.80 including VAT). The procurement was described as a one-year renewal of the M-Files Document Management Solution. No separate evaluation basis or eligibility criteria are recorded; the award followed the stated non-competitive route.

For suppliers who did not win, this award shows that Newark and Sherwood District Council buys a direct renewal of its M-Files document management system, rather than a newly competed, general-purpose office technology package. A credible competitor for a future requirement of this kind would need to provide the M-Files platform itself or demonstrate a strong ability to supply and support it, with the capacity to maintain an established document management service for a district council. The award went to the platform’s named supplier, so familiarity with M-Files and continuity of service are commercially relevant strengths. The requirement is a focused, modest-scale renewal, suited to a specialist platform supplier or partner rather than a provider whose offer is limited to unrelated office equipment.

## Notice

1Y renewal of M-Files Document Management Solution

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/096981-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 2 Apr 2026 - 1 Apr 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £25,663 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Newark & Sherwood District Council |
| Locality | NEWARK |
| Postcode area | Nottingham |
| Postcode | NG24 1BY |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF15 North Nottinghamshire |
| Local authority | Newark and Sherwood |
| Electoral ward | Castle |
| Westminster constituency | Newark |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | M-Files Corporation |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

## Release History

- 14 Oct 2026 at 12:51 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/096981-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/096981-2026
  14th October 2026 - Contract details notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078780. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078780.json.