---
title: "EPOS Software Licensing, Maintenance and Support Services"
ocid: "ocds-h6vhtk-07884b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07884b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-07884b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-07884b.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Keele University"
published: "2026-10-15"
---

# EPOS Software Licensing, Maintenance and Support Services

Buyer: Keele University  
Current stage: Award  
OCID: ocds-h6vhtk-07884b

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-07884b.json)

## Summary

The University of Keele procured annual software licensing, maintenance and support for its electronic point-of-sale (EPOS) system. The work covers the existing campus-wide till infrastructure and its integrations with Keele Card and the university’s finance systems. This is a specialist software-support service, including ongoing maintenance of the technology that enables campus sales and payment operations. The buyer is the University of Keele, based in Staffordshire. The published delivery locations span England, but the requirement itself relates to Keele’s campus-wide EPOS environment and its connected systems.

The procurement is complete and has been awarded to UNIWARE SYSTEMS LIMITED. The contract was signed on 1 August 2026, with a service period from 31 August 2026 to 31 July 2027. Its value is £41,880 excluding VAT (£50,256 including VAT). The process was described as below-threshold, with the procurement method recorded as unknown. It was a single-lot award. The contract is active. The stated requirement covers annual licensing, maintenance and support for the existing EPOS system, including its campus tills and integrations with Keele Card and finance systems. No separate award-scoring criteria are reported.

For suppliers focused on retail and point-of-sale software, this award demonstrates demand at Keele for continued licensing and dependable support of a campus-wide till estate. A credible competitor would need to maintain existing EPOS infrastructure and keep its integrations with a university card scheme and finance systems working reliably. Relevant experience would include software licensing, maintenance and responsive technical support across connected till environments, rather than general IT support alone. The requirement is for an established operating system, so a supplier able to support continuity and integration with existing university systems is well placed to compete if this buyer procures the service again. The award also shows that the buyer used a below-threshold route for this specialist service.

## Notice

Provision of annual software licensing, maintenance and support services for the University's Electronic Point of Sale (EPOS) system, including support for existing campus-wide till infrastructure and integrations with Keele Card and finance systems.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/097356-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Below threshold - unknown |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 Aug 2026 - 31 Jul 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £41,880 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Keele University |
| Locality | STAFFORDSHIRE |
| Postcode area | Stoke-on-Trent |
| Postcode | ST5 5BG |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG24 Staffordshire CC |
| Local authority | Newcastle-under-Lyme |
| Electoral ward | Keele |
| Westminster constituency | Newcastle-under-Lyme |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Uniware Systems Ltd |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72267100 - Maintenance of information technology software

## Release History

- 15 Oct 2026 at 11:09 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/097356-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/097356-2026
  15th October 2026 - Contract details notice on Find a Tender

## Notice URLs

- http://www.keele.ac.uk
- http://www.uniware.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07884b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-07884b.json.