---
title: "Fleet Management System"
ocid: "ocds-h6vhtk-078927"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078927"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078927.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078927.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "North East Derbyshire District Council"
published: "2026-10-16"
---

# Fleet Management System

Buyer: North East Derbyshire District Council  
Current stage: Tender  
OCID: ocds-h6vhtk-078927

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078927)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-078927.json)

## Summary

North East Derbyshire District Council is seeking a fleet and workshop management system for the operational assets used to deliver its services. The fleet includes refuse collection vehicles, heavy goods vehicles, recycling and street-cleansing vehicles, light commercial vans, pool vehicles, plant and equipment. The system is intended to support fleet asset management, vehicle maintenance, workshop operations, compliance activities, stock control and management reporting. This is a software and fleet-management service requirement, delivered for the council in Derbyshire, England.

The council invited offers through an open competition under a below-threshold procedure. The tender submission deadline set was 13 November 2026 at 12:00 noon. The contract period is scheduled to run from 1 December 2026 to 30 November 2028. The stated tender value is £30,000 excluding VAT and £36,000 including VAT. The procurement is divided into one lot. Offers are evaluated on price, weighted at 60%, and quality, weighted at 40%. Electronic submission is permitted, with submissions directed through the council’s procurement portal.

This opportunity is suited to suppliers able to provide and implement fleet and workshop management software for a mixed operational fleet. The system needs to support vehicle and equipment records, maintenance planning and management, workshop workflows, compliance processes, stock control and management reporting. Relevant suppliers are likely to have experience configuring systems for public-sector or comparable fleet operations, including refuse, heavy goods, recycling and street-cleansing vehicles, vans and pool vehicles. The requirement also favours providers able to support ongoing use across fleet and workshop functions and to deliver reporting that helps the council manage its assets and compliance obligations. The specification identifies functional, technical and operational requirements, so bidders should be able to demonstrate that their solution can meet these needs.

## Notice

The fleet comprises a range of operational assets including Refuse Collection Vehicles (RCVs), Heavy Goods Vehicles (HGVs), recycling vehicles, street cleansing vehicles, light commercial vans, pool vehicles, and associated plant and equipment used to deliver essential council services. The purpose of this specification is to define the functional, technical, operational and reporting requirements for the implementation and ongoing use of Fleet and Workshop Management System. The system will provide a comprehensive solution for the management of fleet assets, vehicle maintenance, workshop operations, compliance activities, stock control and management reporting.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/097769-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Oct 2026 |
| Submission deadline | 13 Nov 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Dec 2026 - 30 Nov 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £30,000 |
| Lots value | £30,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | North East Derbyshire District Council |
| Locality | CHESTERFIELD |
| Postcode area | Sheffield |
| Postcode | S42 6NG |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF12 East Derbyshire |
| Local authority | North East Derbyshire |
| Electoral ward | Tupton |
| Westminster constituency | North East Derbyshire |
| Delivery location | TLF1 Derbyshire and Nottinghamshire |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 50 - Repair and maintenance services

### Codes

- 48900000 - Miscellaneous software package and computer systems
- 50111100 - Vehicle-fleet management services

## Release History

- 16 Oct 2026 at 10:22 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/097769-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/097769-2026
  16th October 2026 - Tender notice on Find a Tender
- https://in-tendhost.co.uk/nederbyshiredc

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078927. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078927.json.