---
title: "Real-Time Location System Preliminary Market Engagement"
ocid: "ocds-h6vhtk-078a6f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078a6f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078a6f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078a6f.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "Leeds Teaching Hospitals NHS Trust"
published: "2026-10-19"
---

# Real-Time Location System Preliminary Market Engagement

Buyer: Leeds Teaching Hospitals NHS Trust  
Current stage: Planning  
OCID: ocds-h6vhtk-078a6f

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## Summary

Leeds Teaching Hospitals NHS Trust is considering procuring a real-time location system (RTLS), also known as a real-time tracking system. The technology would automatically identify and track the location of assets, equipment and inventory and, where appropriate, people. The Trust wants to understand how available solutions could support its operational requirements. The system would be for the Trust’s hospital sites in Leeds: Leeds General Infirmary, including Leeds Children’s Hospital and Leeds Dental Institute; St James’s University Hospital, including Leeds Cancer Centre; Seacroft Hospital; Wharfedale Hospital; and Chapel Allerton Hospital. This is a potential requirement, not a confirmed purchase. The Trust is seeking market insight to help shape its requirements and consider a future procurement approach.

The process is at planning: Leeds Teaching Hospitals NHS Trust is undertaking preliminary market engagement, not inviting tenders. It intends to hold a virtual supplier webinar on 11 November 2026, from 1pm to 3pm, using Microsoft Teams. Suppliers interested in attending are asked to email their organisation name and details for up to two representatives; invitations will then be sent to those representatives. A future procurement notice is expected on 19 March 2027. The planned contract period is 19 October 2027 to 18 October 2032. The estimated value is £500,000 excluding VAT (£6 million including VAT). The requirement is a single lot. No procurement method or evaluation basis is set out at this planning stage, and the Trust has not committed to proceeding with a procurement.

This engagement is relevant to suppliers of real-time location and tracking systems, including providers whose technology can locate hospital assets, equipment and inventory and potentially people. Suppliers with solutions that can support the operational needs of a large, multi-site acute hospital trust are well placed to contribute useful market insight. The Trust is seeking to understand available technologies and supplier capabilities, gather feedback to inform its requirements, and consider its future procurement strategy. Small and medium-sized businesses and voluntary, community and social enterprises are identified as suitable participants in the planned requirement. The engagement is a chance to explain the capabilities of relevant solutions and inform the Trust’s thinking before any formal procurement; participation does not confer an advantage or disadvantage in a later competition.

## Notice

Real-Time Location System (RTLS) Preliminary Market Engagement Notice Leeds Teaching Hospitals NHS Trust (LTHT) intends to undertake a Preliminary Market Engagement (PME) exercise in relation to a potential requirement for a Real-Time Location System (RTLS). Purpose of the Market Engagement The purpose of this Preliminary Market Engagement is to: * provide interested suppliers with an overview of the Trust's high-level requirements; * understand the solutions, technologies and capabilities currently available in the market; * obtain supplier feedback and market insight to help inform the Trust's requirements; and * support the Trust in considering its potential future procurement strategy and approach. The Trust is interested in engaging with suppliers that provide Real-Time Location System (RTLS) solutions, sometimes referred to as Real-Time Tracking Systems. RTLS technology can be used to automatically identify and track the location of assets, equipment, inventory and, where appropriate, people in real time. Through this engagement, the Trust wishes to develop its understanding of available solutions and how these may support its operational requirements. Supplier Market Engagement Webinar: As part of the Preliminary Market Engagement exercise, the Trust intends to hold a virtual supplier engagement webinar as follows: Date: Wednesday, 11 November 2026 Time: 1:00 pm to 3:00 pm Location: Microsoft Teams Suppliers wishing to participate should email the Trust and provide: * the name of their organisation; * the names of up to two (2) representatives who will attend; and * the email address of each nominated representative. Following registration, the Microsoft Teams invitation will be issued directly to the nominated representatives. About Leeds Teaching Hospitals NHS Trust Leeds Teaching Hospitals NHS Trust is one of the largest and busiest acute hospital trusts in the UK. The Trust has a budget of approximately PS1.7 billion, employs more than 25,000 staff, and treated more than 1.7 million patients last year. The Trust's hospital sites include: * Leeds General Infirmary (LGI), including Leeds Children's Hospital and Leeds Dental Institute; * St James's University Hospital (SJUH), including Leeds Cancer Centre; * Seacroft Hospital; * Wharfedale Hospital; and * Chapel Allerton Hospital. Important Information This notice relates to Preliminary Market Engagement only and does not constitute the commencement of a formal procurement or competitive tendering process. Participation or non-participation in this market engagement will not, in itself, confer any advantage or disadvantage on any supplier in relation to any potential future procurement exercise. The Trust is not committed to commencing a procurement process following this engagement. Any future procurement opportunity will be subject to the Trust's governance requirements and the applicable procurement rules.

### Planning Information

Real-Time Location System (RTLS)
Preliminary Market Engagement Notice
Leeds Teaching Hospitals NHS Trust (LTHT) intends to undertake a Preliminary Market Engagement (PME) exercise in relation to a potential requirement for a Real-Time Location System (RTLS).
Purpose of the Market Engagement
The purpose of this Preliminary Market Engagement is to:
• provide interested suppliers with an overview of the Trust's high-level requirements;
• understand the solutions, technologies and capabilities currently available in the market;
• obtain supplier feedback and market insight to help inform the Trust's requirements; and
• support the Trust in considering its potential future procurement strategy and approach.
The Trust is interested in engaging with suppliers that provide Real-Time Location System (RTLS) solutions, sometimes referred to as Real-Time Tracking Systems.
RTLS technology can be used to automatically identify and track the location of assets, equipment, inventory and, where appropriate, people in real time. Through this engagement, the Trust wishes to develop its understanding of available solutions and how these may support its operational requirements.
Supplier Market Engagement Webinar
As part of the Preliminary Market Engagement exercise, the Trust intends to hold a virtual supplier engagement webinar as follows:
Date: Wednesday, 11 November 2026
Time: 1:00 pm to 3:00 pm
Location: Microsoft Teams
Suppliers wishing to participate should email the Trust and provide:
• the name of their organisation;
• the names of up to two (2) representatives who will attend; and
• the email address of each nominated representative.
Following registration, the Microsoft Teams invitation will be issued directly to the nominated representatives.
About Leeds Teaching Hospitals NHS Trust
Leeds Teaching Hospitals NHS Trust is one of the largest and busiest acute hospital trusts in the UK. The Trust has a budget of approximately £1.7 billion, employs more than 25,000 staff, and treated more than 1.7 million patients last year.
The Trust's hospital sites include:
• Leeds General Infirmary (LGI), including Leeds Children's Hospital and Leeds Dental Institute;
• St James's University Hospital (SJUH), including Leeds Cancer Centre;
• Seacroft Hospital;
• Wharfedale Hospital; and
• Chapel Allerton Hospital.
Important Information
This notice relates to Preliminary Market Engagement only and does not constitute the commencement of a formal procurement or competitive tendering process.
Participation or non-participation in this market engagement will not, in itself, confer any advantage or disadvantage on any supplier in relation to any potential future procurement exercise.
The Trust is not committed to commencing a procurement process following this engagement. Any future procurement opportunity will be subject to the Trust's governance requirements and the applicable procurement rules.
In addition, you can e-mail your representatives e-mail to d.acheampong@nhs.net if interested in the preliminary market engagement webinar.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/098325-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | 19 Mar 2027 |
| Award date | Not specified |
| Contract period | 19 Oct 2027 - 18 Oct 2032 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Leeds Teaching Hospitals NHS Trust |
| Locality | LEEDS |
| Postcode area | Leeds |
| Postcode | LS1 3EX |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Little London & Woodhouse |
| Westminster constituency | Leeds Central and Headingley |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 19 Oct 2026 at 10:21 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/098325-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/098325-2026
  19th October 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.leedsth.nhs.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078a6f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078a6f.json.