--- title: "Legal Case Management System" ocid: "ocds-h6vhtk-078a7b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078a7b" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078a7b.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078a7b.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "Newcastle City Council" published: "2026-10-19" --- # Legal Case Management System Buyer: Newcastle City Council Current stage: Planning OCID: ocds-h6vhtk-078a7b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078a7b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-078a7b.json) ## Summary Newcastle City Council is reviewing its requirements for a fully operational, commercially available legal case management system. The system is intended to support the council’s legal case management needs; the stated scope also covers document management and related software, alongside legal services. The council is seeking supplier demonstrations using a live system environment and feedback through a supplier questionnaire to inform its requirements. The work is for Newcastle City Council in Newcastle upon Tyne. This is a single-lot requirement, with suitability indicated for small and medium-sized enterprises and voluntary, community and social enterprises. Suppliers of established legal case management software, particularly those able to demonstrate integrated document-management capabilities in a working system, are directly relevant to the market engagement. The process is at the planning stage: the council is reviewing requirements and inviting market engagement, not seeking tenders. It expects suppliers to demonstrate their solution in a live system and provide feedback through a questionnaire. Demonstration slots are to be reserved through the Open portal on a first-come, first-served basis, with correspondence and reservations handled there; demonstrations are planned for Microsoft Teams. The council expects this engagement milestone by 6 November 2026. The planned contract period runs from 28 February 2027 to 28 February 2028. The stated procurement value is £0 gross. One lot is planned. No tender procedure, award method or evaluation criteria are set out at this stage. This market engagement is useful for suppliers developing or supplying commercially available legal case management platforms, especially those with document-management functionality and the ability to demonstrate a complete, operational system rather than a concept or prototype. Providers with experience supporting public-sector legal teams may be well placed to explain how their systems address practical case workflows and to offer informed feedback on the council’s emerging requirements. The council is seeking supplier input as it reviews what it needs, so suppliers can contribute through both a live demonstration and the feedback questionnaire. Small and medium-sized businesses and voluntary, community and social enterprises are expressly considered suitable, making the planned requirement potentially relevant beyond large software vendors. The request is for a supplier demonstration and market feedback; it is preparatory engagement, not an invitation to submit a bid. ## Notice Newcastle City Council are currently reviewing our requirements for a fully operational Legal Case Management System. The system must be commercially available. We would like to invite suppliers to deliver a demonstration of the solution in a live system environment. We would also welcome feedback from suppliers through a Supplier Feedback Questionnaire. Suppliers can view this opportunity and request a slot using the Open portal, reference number: OPEN-PR-16102026113817837 - https://www.open-uk.org/ ### Planning Information The invitation will be available on the Open portal, all correspondence and slot reservations will be coordinated via the platform. The reservations will be allocated on a first come first served basis. The demonstration will be held on Microsoft Teams. The Open reference is OPEN-PR-16102026113817837. Documents are available to review on the portal which will provide further detail on the deadlines and time scales. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/098353-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Oct 2026 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 28 Feb 2027 - 28 Feb 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Newcastle City Council | | Locality | NEWCASTLE UPON TYNE | | Postcode area | Newcastle upon Tyne | | Postcode | NE1 8QH | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear | | ITL 3 | TLC43 Tyneside | | Local authority | Newcastle upon Tyne | | Electoral ward | Monument | | Westminster constituency | Newcastle upon Tyne Central and West | | Delivery location | TLC22 Tyneside | ## CPV Codes ### Divisions - 48 - Software package and information systems - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48100000 - Industry specific software package - 48311000 - Document management software package - 48422000 - Software package suites - 79100000 - Legal services ## Release History - 19 Oct 2026 at 11:02 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/098353-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/098353-2026 19th October 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.newcastle.gov.uk/ - https://www.open-uk.org/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078a7b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078a7b.json.