---
title: "QW Planned and Reactive Facilities Management Services"
ocid: "ocds-h6vhtk-078b2e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078b2e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078b2e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078b2e.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Qualifications Wales"
published: "2026-10-22"
---

# QW Planned and Reactive Facilities Management Services

Buyer: Qualifications Wales  
Current stage: Tender  
OCID: ocds-h6vhtk-078b2e

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## Summary

Qualifications Wales is seeking a provider for planned and reactive facilities management at its premises in Newport, Wales. The services cover statutory inspections and maintenance, planned preventative maintenance, breakdown repairs and alterations, and potentially minor new works, for which the provider must supply quotations. This is a facilities management services framework for building installations, including their repair and maintenance. The work is for Qualifications Wales, the Welsh public authority responsible for qualifications, and is associated with its Newport site. The single lot covers the full facilities management requirement.

Qualifications Wales invited offers through a below-threshold open competition to establish a framework agreement. The buyer set 23 November 2026 at 17:00 for enquiries and 30 November 2026 at 17:00 for submissions. The framework is scheduled to run from 1 March 2027 to 28 February 2030, with one possible extension of up to two years, to 29 February 2032. The estimated value is £133,333 excluding VAT (£160,000 including VAT). There is one lot. Evaluation is weighted 60% on quality and 40% on price. Bidders must register on the Central Digital Platform and provide core information about their organisation, connected persons, and any associated persons or subcontractors relied on to meet participation conditions.

This requirement may suit small and medium-sized businesses and voluntary, community or social enterprises. It is relevant to facilities management providers able to deliver both planned maintenance and responsive repair work for a public-sector building. Suppliers need capability across statutory inspections, preventative maintenance, breakdown maintenance and alterations; firms able to quote for minor new works may also be well placed. The combination of recurring maintenance and reactive call-outs favours providers with the operational capacity to manage both scheduled and unplanned tasks. Quality carries greater weight than price in evaluation, so bidders should be ready to demonstrate the quality of their proposed service as well as competitive pricing. The participation conditions require organisational and connected-person information, including for associated persons or subcontractors relied on to qualify.

## Notice

Tender to award a Framework Agreement for a three-year period, with the option to extend for up to two further years, to provide Facilities Management Services at Qualifications Wales. Planned and Reactive Facilities Management Services * Statutory Inspections and Maintenance * Planned Preventative Maintenance * Break Down Maintenance and Alterations * Potentially Minor New Works projects - for which quotes must be supplied

### Lot Information

Lot 1

Renewal: If no scope change and all KPIs met one option to extend up to 2 years maybe offerred.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/099768-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Oct 2026 |
| Submission deadline | 30 Nov 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Mar 2027 - 28 Feb 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £133,333 |
| Lots value | £133,333 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Qualifications Wales |
| Locality | NEWPORT |
| Postcode area | Newport |
| Postcode | NP10 8AR |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL54 Monmouthshire and Newport |
| Local authority | Newport |
| Electoral ward | Tredegar Park and Marshfield |
| Westminster constituency | Newport West and Islwyn |
| Delivery location | TLL Wales |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50700000 - Repair and maintenance services of building installations

## Release History

- 22 Oct 2026 at 09:10 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/099768-2026
- 19 Oct 2026 at 17:01 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/098671-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/099768-2026
  22nd October 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/098671-2026
  19th October 2026 - Tender notice on Find a Tender
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383513
  Invitation to Tender document contains instructions and details of evaluation criteria.
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383515
  Specification
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383517
  Annex B of Specification
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383518
  Annex C of Specification
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383519
  Annex D of Specification
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383520
  Data Processing Schedule
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383521
  Terms and Conditions
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383522
  Form of Tender
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383523
  Freedom of Information
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383525
  Response Template 2
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383589
  Annex A of Specification
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383590
  Response Template 3
- https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383781
  Response Template 1 - updated version

## Notice URLs

- http://www.qualifications.wales
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.sell2wales.gov.wales

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078b2e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078b2e.json.