---
title: "Integrated human resources, payroll and workforce management system"
ocid: "ocds-h6vhtk-078b79"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078b79"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078b79.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078b79.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "Hafod Housing Association"
published: "2026-10-20"
---

# Integrated human resources, payroll and workforce management system

Buyer: Hafod Housing Association  
Current stage: Planning  
OCID: ocds-h6vhtk-078b79

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078b79)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-078b79.json)

## Summary

Hafod Housing Association intends to procure an integrated human resources, payroll and workforce management system for its organisation. The service will cover around 1,100 active employees, including staff who may hold multiple posts; the system must calculate payroll independently for each position. Required functions include employee records and administration, time and expenses, absence and leave management, and employee self-service. The contract scope also covers implementation, migration of existing data, ongoing system hosting and technical support, and training for end users. This is business software and related implementation and support services. Delivery is in Wales. The procurement is intended to support Hafod’s workforce administration and payroll operations through a combined system rather than separate solutions.

The process is at the planning stage: Hafod has announced its intention to procure, but has not invited tenders. It plans to use confidential, one-to-one virtual dialogue with software providers to explore current innovations and discuss scope, high-level requirements and the expected procurement timetable. Suppliers seeking a 60-minute dialogue session were asked to email a product overview of no more than two A4 pages by 3pm GMT on 4 November 2026. Hafod expects a further procurement notice on 1 December 2026. The planned contract period runs from 1 April 2027 to 31 March 2032. The stated estimated value is £1, with a gross value of £1.20. The procurement is arranged as one lot; tender procedure and evaluation arrangements have not yet been set out.

This process is relevant to providers of integrated HR, payroll and workforce management software, particularly suppliers able to demonstrate that one system can handle employee administration, payroll, time and expenses, leave and absence, and self-service. The solution needs to accommodate a workforce of roughly 1,100 and employees with multiple posts, with separate calculations for each position. Providers with the capability to deliver implementation and data migration, host the system continuously, provide ongoing technical support and train end users are also well placed. Hafod is using early supplier dialogue to hear about current innovations in automation and to test its emerging requirements, so providers with a clear product overview and experience bringing such systems together may be suited to this preparatory engagement. The later tender requirements and selection basis remain to be developed.»

## Notice

Hafod is seeking tenders for a modern information system solution combining HR management, payroll processing and workforce management. The solution must support approximately 1,100 active employees which may hold multiple posts within the organisation and as such must be able to make independent calculations for each position held. Core functional modules required include personal administration, time & expenses management, absence & leave management and employee self-service. The scope encompasses implementation, data migration, continuous system hosting, ongoing technical support, and end-user training. Following the publication of this notice, Hafod intends to hold confidential, one-to-one virtual dialogue sessions with software providers to discuss current innovations in HR, payroll and workforce management automation. During this session, Hafod will outline the project scope, high-level requirements, indicative procurement timeline and pose questions to the supplier. Providers wishing to be considered for a 60-minute dialogue slot must submit a brief expression of interest (maximum two pages of A4 detailing their product overview) via email to procurement@hafod.org.uk by 3:00 PM GMT on 04th November 2026. Please use the subject line: "Fusion PIN - Dialogue Request - [Supplier Name]".

### Planning Information

Following the publication of this notice, Hafod intends to hold confidential, one-to-one virtual dialogue sessions with software providers to discuss current innovations in HR, payroll and workforce management automation. During this session, Hafod will outline the project scope, high-level requirements, indicative procurement timeline and pose questions to the supplier.
Providers wishing to be considered for a 60-minute dialogue slot must submit a brief expression of interest (maximum two pages of A4 detailing their product overview) via email to procurement@hafod.org.uk by 3:00 PM GMT on 04/11/2026. Please use the subject line: "Fusion PIN – Dialogue Request – [Supplier Name]".

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/098823-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | 1 Dec 2026 |
| Award date | Not specified |
| Contract period | 1 Apr 2027 - 31 Mar 2032 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Hafod Housing Association |
| Locality | CARDIFF |
| Postcode area | Cardiff |
| Postcode | CF5 6ES |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Vale of Glamorgan |
| Electoral ward | Wenvoe |
| Westminster constituency | Vale of Glamorgan |
| Delivery location | TLL Wales |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79200000 - Accounting, auditing and fiscal services
- 79600000 - Recruitment services

## Release History

- 20 Oct 2026 at 10:23 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/098823-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/098823-2026
  20th October 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://https://www.hafod.org.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078b79. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078b79.json.