{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-078c38-2026-10-20T16:41:00+01:00",
    "date": "2026-10-20T16:41:00+01:00",
    "ocid": "ocds-h6vhtk-078c38",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-IP19341R",
            "name": "Habinteg Housing Association Limited",
            "identifier": {
                "scheme": "GB-COH",
                "id": "IP19341R"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-MPR",
                    "id": "IP19341R"
                },
                {
                    "scheme": "GB-PPON",
                    "id": "PMCD-7626-HQTP"
                }
            ],
            "address": {
                "streetAddress": "Chapman House, Unit 1, Adwalton Business Park",
                "locality": "Bradford",
                "postalCode": "BD11 1DR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE42"
            },
            "contactPoint": {
                "name": "Rebecca How",
                "email": "RebeccaHow@ssfh.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.habinteg.org.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-16356505",
            "name": "SHARED SERVICES FOR HOUSING LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "16356505"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PGNT-9288-TPMJ"
                }
            ],
            "address": {
                "streetAddress": "230 Blackfriars Road",
                "locality": "London",
                "postalCode": "SE1 8NW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI44"
            },
            "contactPoint": {
                "email": "RebeccaHow@ssfh.org.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Shared Service for Housing (SSfH) is acting as the managing and contact organisation on behalf of the Contracting Authority for this tender opportunity, carrying out the role as Procurement Consultant."
        }
    ],
    "buyer": {
        "id": "GB-COH-IP19341R",
        "name": "Habinteg Housing Association Limited"
    },
    "tender": {
        "id": "HHA.H.H.26.009",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Procurement for Communal Cleaning and Grounds Maintenance in Northeast England (Habinteg)(Split into Lots)",
        "description": "Habinteg Housing Association wishes to appoint one or more Supplier(s) to deliver communal cleaning and grounds maintenance services across its residential schemes in Northeast England. The services are intended to ensure that communal areas are maintained to an appropriate standard, providing safe, clean and well-maintained environments for residents. The opportunity has been divided into four Lots, comprising: Lot 1 - Communal Cleaning in the Northeast Lot 2(a) - Grounds Maintenance in North Shields and Royal Quays Lot 2(b) - Grounds Maintenance in Stockton, Hemlington and Whinney Banks Lot 2(c) - Grounds Maintenance in Yarm The successful Supplier(s) will be expected to provide services to all sites within the Lot(s) awarded. Suppliers may submit a Tender Response for any or all Lots. Each Lot will be evaluated independently, and there is no restriction on the number of Lots that may be awarded to an individual Supplier. Habinteg welcomes bids from suppliers of all sizes, including small and medium-sized enterprises (SMEs), and has structured the opportunity into Lots to encourage competition and maximise opportunities for local suppliers. Suppliers are required to attend a mandatory site visit for the Lot(s) they intend to bid for. Site visit dates, locations and the registration process are detailed within Schedule 1. Suppliers are responsible for ensuring that they attend all mandatory site visits relevant to their Tender Response. Attendance must be registered no later than 12:00 noon on 30th October 2026. Habinteg has established Lot-specific and site-specific budget caps as detailed within the relevant Schedule 4 - Pricing Schedule. Suppliers must ensure that submitted pricing does not exceed the applicable budget cap(s). Habinteg is seeking to establish constructive and collaborative relationships with its appointed Supplier(s), working in partnership to deliver high-quality services, achieve value for money and support positive outcomes for residents throughout the Contract Term. Within the Pricing Schedule, Habinteg has identified the schemes and properties currently requiring service delivery. Should this portfolio require amendment during the Contract Term, including the addition, removal or alteration of schemes, properties or service requirements, this shall be considered the materialisation of a known risk and shall be managed in accordance with the provisions of the Contract. Please note that Shared Services for Housing Ltd (SSfH) is acting as the managing organisation and procurement lead on behalf of Habinteg Housing Association for this Tendering Procedure.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90911000",
                        "description": "Accommodation, building and window cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2(a)",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90911000",
                        "description": "Accommodation, building and window cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2(a)"
            },
            {
                "id": "2(b)",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90911000",
                        "description": "Accommodation, building and window cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2(b)"
            },
            {
                "id": "2(c)",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90911000",
                        "description": "Accommodation, building and window cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2(c)"
            }
        ],
        "value": {
            "amountGross": 328850.92,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "A Tender Response must be submitted via ProContract for the Supplier to be considered for the award of the Contract in the Tendering Procedure. https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545&v=2 Tender Responses and communications submitted by Suppliers via any other means will be excluded. Suppliers that require any technical assistance in using the portal or have any difficulty registering or logging in, should contact the ProContract helpdesk: o 0330 005 0352 (9am - 5.30pm Mon - Fri) o suppliersupport@proactisservicedesk.com o \"Submit a Ticket\" to the helpdesk (via https://suppliersupport.proactisservicedesk.com/s/?language=en_US) Full details around submitting a compliant tender can be found within Schedule 1 of the associated tender documents.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-11-25T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-11-18T17:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2027-01-25T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "title": "Communal Cleaning in the Northeast",
                "description": "Habinteg requires a Supplier to provide communal to schemes across the Northeast. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 1).",
                "status": "active",
                "value": {
                    "amountGross": 110181.6,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "As per procurement documents (see Schedule 1 and the ProContract Questionnaire).",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "As per procurement documents (see Schedule 1 and the ProContract Questionnaire).",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire)."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire)."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total."
                }
            },
            {
                "id": "2(a)",
                "title": "Grounds Maintenance in North Shields and Royal Quays",
                "description": "Habinteg requires a Supplier to provide grounds maintenance to schemes in North Shields and Royal Quays. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2(Lot 2a, Lot 2b, Lot 2c).",
                "status": "active",
                "value": {
                    "amountGross": 47516.21,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "As per procurement documents (see Schedule 1 and the ProContract Questionnaire).",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "As per procurement documents (see Schedule 1 and the ProContract Questionnaire).",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire)."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire)."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total."
                }
            },
            {
                "id": "2(b)",
                "title": "Grounds Maintenance in Stockton, Hemlington and Whinney Banks",
                "description": "Habinteg requires a Supplier to provide grounds maintenance to schemes in Stockton, Hemlington and Whinney Banks. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2(Lot 2a, Lot 2b, Lot 2c).",
                "status": "active",
                "value": {
                    "amountGross": 121259.57,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "As per procurement documents (see Schedule 1 and the ProContract Questionnaire).",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "As per procurement documents (see Schedule 1 and the ProContract Questionnaire).",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire)."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire)."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total."
                }
            },
            {
                "id": "2(c)",
                "title": "Grounds Maintenance in Yarm",
                "description": "Habinteg requires a Supplier to provide grounds maintenance to a scheme in Yarm. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2(Lot 2a, Lot 2b, Lot 2c).",
                "status": "active",
                "value": {
                    "amountGross": 49893.54,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "As per procurement documents (see Schedule 1 and the ProContract Questionnaire).",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "As per procurement documents (see Schedule 1 and the ProContract Questionnaire).",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire)."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire)."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total."
                }
            }
        ],
        "lotDetails": {
            "awardCriteriaDetails": "The opportunity has been divided into four Lots, comprising: Lot 1 - Communal Cleaning in the Northeast Lot 2(a) - Grounds Maintenance in North Shields and Royal Quays Lot 2(b) - Grounds Maintenance in Stockton, Hemlington and Whinney Banks Lot 2(c) - Grounds Maintenance in Yarm The successful Supplier(s) will be expected to provide services to all sites within the Lot(s) awarded. Suppliers may submit a Tender Response for any or all Lots. Each Lot will be evaluated independently, and there is no restriction on the number of Lots that may be awarded to an individual Supplier."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "All documentation can be found within the attachments section of ProContract, with a list of Schedules/Appendices within Schedule 1. https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-e(https://procontract.duenorth.com/Opportunities/Index?p=18d7f93d-94bb-e)",
                "url": "https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545&v=2"
            },
            {
                "id": "099182-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/099182-2026",
                "datePublished": "2026-10-20T16:41:00+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-10-03T23:59:59+01:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Please see Schedule 3, Contract (Terms and Conditions)."
        },
        "riskDetails": "The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise: 1. Risk of legislative changes, regulatory changes or changes in law during the term of a Contract 2. Risk of unforeseen changes to delivery/operational standards 3. Risk of changes in technology, IT solutions or systems 4. Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services 5. Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost-of-living crisis) 6. Risk of unforeseen political impact 7. Risk of decrease/increase in property volume. Within the Pricing Schedule, Habinteg has identified the schemes and properties currently requiring service delivery. Should this portfolio require amendment during the Contract Term, including the addition, removal or alteration of schemes, properties or service requirements, this shall be considered the materialisation of a known risk and shall be managed in accordance with the provisions of the Contract."
    },
    "language": "en"
}