--- title: "Procurement for Communal Cleaning and Grounds Maintenance in Northeast England (Habinteg)(Split into Lots)" ocid: "ocds-h6vhtk-078c38" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078c38" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078c38.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078c38.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "HABINTEG HOUSING ASSOCIATION LIMITED" published: "2026-10-20" --- # Procurement for Communal Cleaning and Grounds Maintenance in Northeast England (Habinteg)(Split into Lots) Buyer: HABINTEG HOUSING ASSOCIATION LIMITED Current stage: Tender OCID: ocds-h6vhtk-078c38 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078c38) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-078c38.json) ## Summary Habinteg Housing Association Limited is seeking suppliers for communal cleaning and grounds maintenance at its residential schemes in North East England. Communal cleaning covers schemes across the area; grounds maintenance is split between North Shields and Royal Quays, Stockton, Hemlington and Whinney Banks, and Yarm. Suppliers awarded a lot must serve all sites within it. The work is intended to keep shared areas clean, safe and well maintained for residents. There are four lots in total: one for communal cleaning and three for grounds maintenance. Bidders can apply for any or all lots, and each lot is assessed separately. Shared Services for Housing is managing the procurement on Habinteg’s behalf. Habinteg invited tenders through an open procedure. Bids had to be submitted electronically through ProContract. The deadline for questions was 18 November 2026 at 17:00, and the bid deadline was 25 November 2026 at 12:00. The buyer set an award decision date of 25 January 2027. Contracts were planned to start on 1 April 2027 for an initial 36 months, with two optional 12-month extensions. Gross estimated lot values are £110,181.60 for cleaning, £47,516.21 for North Shields and Royal Quays, £121,259.57 for Stockton, Hemlington and Whinney Banks, and £49,893.54 for Yarm. Each lot is evaluated on quality (60%) and cost (40%); economic and technical selection criteria also apply. A site visit was mandatory for every lot bid, with registration due by noon on 30 October 2026. The opportunity is divided into geographically defined lots, allowing suppliers to focus on the cleaning or grounds-maintenance work and locations that fit their operation. Small and medium-sized businesses and voluntary, community and social enterprises are identified as suitable, and local suppliers are encouraged. Suppliers may bid for one or more lots, with no limit on how many lots one supplier can win. Successful providers need the operational capacity to deliver across every site in each lot they win, and must attend the relevant site visits. The buyer is seeking collaborative suppliers able to maintain residential communal areas to a high standard, support safe and clean environments for residents, and deliver value for money. Lot-specific and site-specific budget caps apply, so pricing must remain within the relevant limits. ## Notice Habinteg Housing Association wishes to appoint one or more Supplier(s) to deliver communal cleaning and grounds maintenance services across its residential schemes in Northeast England. The services are intended to ensure that communal areas are maintained to an appropriate standard, providing safe, clean and well-maintained environments for residents. The opportunity has been divided into four Lots, comprising: Lot 1 - Communal Cleaning in the Northeast Lot 2(a) - Grounds Maintenance in North Shields and Royal Quays Lot 2(b) - Grounds Maintenance in Stockton, Hemlington and Whinney Banks Lot 2(c) - Grounds Maintenance in Yarm The successful Supplier(s) will be expected to provide services to all sites within the Lot(s) awarded. Suppliers may submit a Tender Response for any or all Lots. Each Lot will be evaluated independently, and there is no restriction on the number of Lots that may be awarded to an individual Supplier. Habinteg welcomes bids from suppliers of all sizes, including small and medium-sized enterprises (SMEs), and has structured the opportunity into Lots to encourage competition and maximise opportunities for local suppliers. Suppliers are required to attend a mandatory site visit for the Lot(s) they intend to bid for. Site visit dates, locations and the registration process are detailed within Schedule 1. Suppliers are responsible for ensuring that they attend all mandatory site visits relevant to their Tender Response. Attendance must be registered no later than 12:00 noon on 30th October 2026. Habinteg has established Lot-specific and site-specific budget caps as detailed within the relevant Schedule 4 - Pricing Schedule. Suppliers must ensure that submitted pricing does not exceed the applicable budget cap(s). Habinteg is seeking to establish constructive and collaborative relationships with its appointed Supplier(s), working in partnership to deliver high-quality services, achieve value for money and support positive outcomes for residents throughout the Contract Term. Within the Pricing Schedule, Habinteg has identified the schemes and properties currently requiring service delivery. Should this portfolio require amendment during the Contract Term, including the addition, removal or alteration of schemes, properties or service requirements, this shall be considered the materialisation of a known risk and shall be managed in accordance with the provisions of the Contract. Please note that Shared Services for Housing Ltd (SSfH) is acting as the managing organisation and procurement lead on behalf of Habinteg Housing Association for this Tendering Procedure. ### Lot Information Communal Cleaning in the Northeast Habinteg requires a Supplier to provide communal to schemes across the Northeast. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 1). Renewal: The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total. Grounds Maintenance in North Shields and Royal Quays Habinteg requires a Supplier to provide grounds maintenance to schemes in North Shields and Royal Quays. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2(Lot 2a, Lot 2b, Lot 2c). Renewal: The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total. Grounds Maintenance in Stockton, Hemlington and Whinney Banks Habinteg requires a Supplier to provide grounds maintenance to schemes in Stockton, Hemlington and Whinney Banks. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2(Lot 2a, Lot 2b, Lot 2c). Renewal: The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total. Grounds Maintenance in Yarm Habinteg requires a Supplier to provide grounds maintenance to a scheme in Yarm. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2(Lot 2a, Lot 2b, Lot 2c). Renewal: The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/099182-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Oct 2026 | | Submission deadline | 25 Nov 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Apr 2027 - 31 Mar 2030 | | Recurrence | 2031-10-03 | ## Values | Field | Value | | --- | --- | | Tender value | £328,850 | | Lots value | £328,849 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HABINTEG HOUSING ASSOCIATION LIMITED | | Locality | BRADFORD | | Postcode area | Bradford | | Postcode | BD11 1DR | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE42 Leeds | | Local authority | Leeds | | Electoral ward | Morley North | | Westminster constituency | Leeds South West and Morley | | Delivery location | TLC North East (England) | ## CPV Codes ### Divisions - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 77314000 - Grounds maintenance services - 90911000 - Accommodation, building and window cleaning services ## Release History - 20 Oct 2026 at 16:41 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/099182-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/099182-2026 20th October 2026 - Tender notice on Find a Tender - https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545&v=2 All documentation can be found within the attachments section of ProContract, with a list of Schedules/Appendices within Schedule 1. https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-e(https://procontract.duenorth.com/Opportunities/Index?p=18d7f93d-94bb-e) ## Notice URLs - https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-e(https://procontract.duenorth.com/Opportunities/Index?p=18d7f93d-94bb-e - https://suppliersupport.proactisservicedesk.com/s/?language=en_US - https://www.habinteg.org.uk/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078c38. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078c38.json.