{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-078d12-2026-10-22T08:11:01+01:00", "date": "2026-10-22T08:11:01+01:00", "ocid": "ocds-h6vhtk-078d12", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PPRM-9434-VNYQ", "name": "PHP Law LLP", "identifier": { "scheme": "GB-PPON", "id": "PPRM-9434-VNYQ" }, "address": { "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes", "locality": "Totnes", "postalCode": "TQ9 5RW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "Claire Jones", "email": "claire.jones@phplaw.co.uk", "telephone": "+44 01234567890" }, "roles": [ "buyer", "processContactPoint" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-PPON-PNBN-1791-PQND", "name": "Westcountry Schools Trust", "identifier": { "scheme": "GB-PPON", "id": "PNBN-1791-PQND" }, "address": { "streetAddress": "51 Encombe Street", "locality": "Plymouth", "postalCode": "PL9 7GN", "country": "GB", "countryName": "United Kingdom", "region": "UKK41" }, "contactPoint": { "email": "mtymko@westst.org.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.westst.org.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-PPON-PJRX-3553-MHHG", "name": "Learning Academies Partnership", "identifier": { "scheme": "GB-PPON", "id": "PJRX-3553-MHHG" }, "address": { "streetAddress": "Salisbury Road", "locality": "Plymouth", "postalCode": "PL4 8QZ", "country": "GB", "countryName": "United Kingdom", "region": "UKK41" }, "contactPoint": { "name": "Zoe Payne", "email": "zoe.payne@learningat.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PNBN-1791-PQND", "name": "Westcountry Schools Trust" }, "planning": { "noEngagementNoticeRationale": "The requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known." }, "tender": { "id": "WCST01.25", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "WSTLAT Provision of Supply Agency Services", "description": "This collaborative tender opportunity has been issued by Westcountry Schools Trust and Learning Academies Trust. The proposed contracts will be for the provision of supply agency services. The service is intended to provide access to safe, compliant and good quality agency workers when required, while supporting the Trust's objectives of continuity of provision, safeguarding compliance, operational flexibility and value for money. The tender has been divided into Lots to reflect the two Academy Trusts and the different geographical areas in which the service will be delivered. The intention is to award four (4) separate contracts for each Lot following evaluation of tenders The contracts will be for a period of three (3) years, with the possible extension of two (2) further years in 12-month intervals (3 + 1 + 1).", "status": "active", "items": [ { "id": "LOT-0001", "additionalClassifications": [ { "scheme": "CPV", "id": "79620000", "description": "Supply services of personnel including temporary staff" } ], "deliveryAddresses": [ { "region": "UKK3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0001" }, { "id": "LOT-0002", "additionalClassifications": [ { "scheme": "CPV", "id": "79620000", "description": "Supply services of personnel including temporary staff" } ], "deliveryAddresses": [ { "region": "UKK4", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0002" }, { "id": "LOT-0003", "additionalClassifications": [ { "scheme": "CPV", "id": "79620000", "description": "Supply services of personnel including temporary staff" } ], "deliveryAddresses": [ { "region": "UKK41", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0003" }, { "id": "LOT-0004", "additionalClassifications": [ { "scheme": "CPV", "id": "79620000", "description": "Supply services of personnel including temporary staff" } ], "deliveryAddresses": [ { "region": "UKK41", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0004" } ], "value": { "amountGross": 14100000, "amount": 11750000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=109368&TID100114413&B=", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-11-30T12:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-10-23T11:00:00+00:00" }, "awardPeriod": { "endDate": "2027-01-04T23:59:59Z" }, "lots": [ { "id": "LOT-0001", "title": "Lot 1a - Westcountry Schools Trust Cornwall", "description": "Includes 6 Schools. Details of the school sites in Lot 1a Cornwall can be found in Document 2 Specification - Appendix A.", "status": "active", "value": { "amountGross": 1500000, "amount": 1250000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Supply Agency Provider 20.0% Provision of Supply Agency Workers 20.0% Vetting Processes 10.0% Contract Mobilisation & Management 10.0% Total % 60.0%", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Lowest Pay Rate Charge to the Trust Per Teacher (Primary & Secondary) - Casual Cover - less than 12 weeks 20.0% Lowest Average Pay Rate Charge to the Trust Per Teacher (Primary & Secondary) Full Responsibility - Average Pay Rate less than12 weeks 2.5% Lowest Average Pay Rate Charge to the Trust Per Teaching Assistant / HLTA - Average Pay Rate less than12 weeks 10.0% Lowest Average Pay Rate Charge to the Trust - Other Staff Model - Average Pay Rate less than12 weeks 2.5% Lowest Average Pay Rate Charge to the Trust - All Staff - Average Pay Rate more than12 weeks 5.0%", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Financial Appraisal To constitute a pass, Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer's accounts to determine a Tenderer's financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJs or bankruptcy must be shown. A financial appraisal will be based upon the organisation's gearing ratio, with an acceptable target ratio of approximately 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer's ability to properly perform the specification, the Tenderer may be rejected. Confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: a. Employer's (Compulsory) Liability Insurance* = PS10m b. Public Liability Insurance = PS5m c. Professional Indemnity Insurance = PS1m" }, { "type": "technical", "description": "Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from the education sector. To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. If you cannot provide at least one example of previous contracts, please provide an explanation for this and how you meet the conditions of participation relating to technical ability." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-02-22T00:00:00Z", "endDate": "2030-02-21T23:59:59Z", "maxExtentDate": "2032-02-21T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The possible extension of two (2) further years in 12-month intervals (3 + 1 + 1)." }, "hasOptions": true, "options": { "description": "For additional schools who join the Trust to be part of the contract and for any additional role categories to be added if needed" } }, { "id": "LOT-0002", "title": "Lot 1b - Westcountry Schools Trust Devon", "description": "Includes 13 Schools. Details of the school sites in Lot 1b Devon can be found in Document 2 Specification - Appendix A.", "status": "active", "value": { "amountGross": 2400000, "amount": 2000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Supply Agency Provider 20.0% Provision of Supply Agency Workers 20.0% Vetting Processes 10.0% Contract Mobilisation & Management 10.0% Total % 60.0%", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Lowest Pay Rate Charge to the Trust Per Teacher (Primary & Secondary) - Casual Cover - less than 12 weeks 20.0% Lowest Average Pay Rate Charge to the Trust Per Teacher (Primary & Secondary) Full Responsibility - Average Pay Rate less than12 weeks 2.5% Lowest Average Pay Rate Charge to the Trust Per Teaching Assistant / HLTA - Average Pay Rate less than12 weeks 10.0% Lowest Average Pay Rate Charge to the Trust - Other Staff Model - Average Pay Rate less than12 weeks 2.5% Lowest Average Pay Rate Charge to the Trust - All Staff - Average Pay Rate more than12 weeks 5.0%", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Financial Appraisal To constitute a pass, Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer's accounts to determine a Tenderer's financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJs or bankruptcy must be shown. A financial appraisal will be based upon the organisation's gearing ratio, with an acceptable target ratio of approximately 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer's ability to properly perform the specification, the Tenderer may be rejected. Confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: a. Employer's (Compulsory) Liability Insurance* = PS10m b. Public Liability Insurance = PS5m c. Professional Indemnity Insurance = PS1m" }, { "type": "technical", "description": "Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from the education sector. To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. If you cannot provide at least one example of previous contracts, please provide an explanation for this and how you meet the conditions of participation relating to technical ability." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-04T00:00:00Z", "endDate": "2030-01-03T23:59:59Z", "maxExtentDate": "2032-01-03T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The possible extension of two (2) further years in 12-month intervals (3 + 1 + 1)." }, "hasOptions": true, "options": { "description": "For additional schools who join the Trust to be part of the contract and for any additional role categories to be added if needed" } }, { "id": "LOT-0003", "title": "Lot 1c - Westcountry Schools Trust Plymouth", "description": "Includes 12 Schools. Details of the school sites in Lot 1c Plymouth can be found in Document 2 Specification - Appendix A.", "status": "active", "value": { "amountGross": 2400000, "amount": 2000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Supply Agency Provider 20.0% Provision of Supply Agency Workers 20.0% Vetting Processes 10.0% Contract Mobilisation & Management 10.0% Total % 60.0%", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Lowest Pay Rate Charge to the Trust Per Teacher (Primary & Secondary) - Casual Cover - less than 12 weeks 20.0% Lowest Average Pay Rate Charge to the Trust Per Teacher (Primary & Secondary) Full Responsibility - Average Pay Rate less than12 weeks 2.5% Lowest Average Pay Rate Charge to the Trust Per Teaching Assistant / HLTA - Average Pay Rate less than12 weeks 10.0% Lowest Average Pay Rate Charge to the Trust - Other Staff Model - Average Pay Rate less than12 weeks 2.5% Lowest Average Pay Rate Charge to the Trust - All Staff - Average Pay Rate more than12 weeks 5.0%", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Financial Appraisal To constitute a pass, Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer's accounts to determine a Tenderer's financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJs or bankruptcy must be shown. A financial appraisal will be based upon the organisation's gearing ratio, with an acceptable target ratio of approximately 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer's ability to properly perform the specification, the Tenderer may be rejected. Confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: a. Employer's (Compulsory) Liability Insurance* = PS10m b. Public Liability Insurance = PS5m c. Professional Indemnity Insurance = PS1m" }, { "type": "technical", "description": "Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from the education sector. To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. If you cannot provide at least one example of previous contracts, please provide an explanation for this and how you meet the conditions of participation relating to technical ability." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-04T00:00:00Z", "endDate": "2030-01-03T23:59:59Z", "maxExtentDate": "2032-01-03T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The possible extension of two (2) further years in 12-month intervals (3 + 1 + 1)." }, "hasOptions": true, "options": { "description": "For additional schools who join the Trust to be part of the contract and for any additional role categories to be added if needed" } }, { "id": "LOT-0004", "title": "Lot 2 - Learning Academies Trust", "description": "Includes 18 Schools. Details of the school sites in Lot 2 LAT can be found in Document 2 Specification - Appendix A.", "status": "active", "value": { "amountGross": 7800000, "amount": 6500000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Supply Agency Provider 20.0% Provision of Supply Agency Workers 20.0% Vetting Processes 10.0% Contract Mobilisation & Management 10.0% Total % 60.0% Each individual question has been given a weighting of 1-4 (provided in Document 4). This weighting is multiplied by the score allocated to give a final score for the question. Tenderer's Overall Quality Position Score = Tenderer's Overall Quality Score / Total Available Quality Score", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Lowest Average Pay Rate Charge to the Trust Per Staff Member - Average Pay Rate - less than 12 weeks 25.0% Lowest Average Pay Rate Charge to the Trust Per Staff Member - Average Pay Rate more than 12 weeks 10.0% Temporary to Permanent Fee % 60 days or below 5.0% Pricing Criterion Score = (Lowest compliant price for the relevant criterion / Tenderer's price for the relevant criterion) x weighting available for that criterion", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Financial Appraisal To constitute a pass, Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer's accounts to determine a Tenderer's financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJs or bankruptcy must be shown. A financial appraisal will be based upon the organisation's gearing ratio, with an acceptable target ratio of approximately 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer's ability to properly perform the specification, the Tenderer may be rejected. Confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: a. Employer's (Compulsory) Liability Insurance* = PS10m b. Public Liability Insurance = PS5m c. Professional Indemnity Insurance = PS1m" }, { "type": "technical", "description": "Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from the education sector. To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. If you cannot provide at least one example of previous contracts, please provide an explanation for this and how you meet the conditions of participation relating to technical ability." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-02-22T00:00:00Z", "endDate": "2030-01-21T23:59:59Z", "maxExtentDate": "2032-02-21T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The possible extension of two (2) further years in 12-month intervals (3 + 1 + 1)." }, "hasOptions": true, "options": { "description": "For additional schools who join the Trust to be part of the contract and for any additional role categories to be added if needed." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "099580-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/099580-2026", "datePublished": "2026-10-21T15:03:38+01:00", "format": "text/html" }, { "id": "099739-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/099739-2026", "datePublished": "2026-10-22T08:11:01+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2032-01-03T23:59:59Z" } ] }, "contractTerms": { "financialTerms": "Invoices are to be submitted in arrears in a format agreed by the Trust. The Provider must ensure that invoices are raised without delay. Payments will be made by BACS. Payment Terms of 30 days. Invoices shall be supported by detailed information in a format as agreed with the Trust." }, "riskDetails": "Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the bookings Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a material breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of services. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks.", "amendments": [ { "id": "099739-2026", "description": "Confirmation of the Estimated Contract Start and End Dates for ALL Lots: 22nd February 2027 to 21st February 2030, Extending to 21st February 2032 (3+1+1) PHP Law is the Procurement Consultancy Support" } ] }, "language": "en" }