---
title: "Key Management System"
ocid: "ocds-h6vhtk-078d3b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078d3b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078d3b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078d3b.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "THE PIRBRIGHT INSTITUTE"
published: "2026-10-21"
---

# Key Management System

Buyer: THE PIRBRIGHT INSTITUTE  
Current stage: Tender  
OCID: ocds-h6vhtk-078d3b

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-078d3b.json)

## Summary

The Pirbright Institute is procuring a replacement key management system for its site in Woking. The single-supplier requirement covers supply, installation, servicing and maintenance of a modern system, including 22 cabinets to replace the existing 14. The system is intended to provide secure, auditable, centrally managed control of critical keys, allowing access only to authorised personnel and recording key movements. Cabinets are to be placed at strategic locations across the site to support efficient operations and prompt response to incidents or emergencies. The system supports physical access controls for critical infrastructure, equipment and restricted areas, and the Institute’s compliance with SAPO and ATCSA requirements. This is a goods procurement comprising cabinets, storage units, lockers and associated software and information systems.

The Institute invited offers through an open procedure for a single supplier. The tender submission deadline was 20 November 2026 at 12:00 UTC; the stated deadline for enquiries is not available in the published details. The planned contract period runs from 4 January to 1 November 2027. The estimated value is £233,730.20 excluding VAT, or £280,476.24 including VAT. There is one lot. Award is based on quality, weighted at 60%, and price, weighted at 40%. The stated award decision period ends on 9 December 2026. Bids may be submitted electronically in English through the buyer’s online supplier portal.

This opportunity suits a supplier able to provide an integrated key management system, rather than cabinets alone: the scope includes installation, servicing and ongoing maintenance as well as equipment and software. Suppliers should be able to configure and support a centrally managed, auditable solution that restricts key access to authorised staff and provides traceability across multiple strategic site locations. The requirement is operationally sensitive because it concerns access control for critical infrastructure, equipment and restricted areas, and must support compliance with SAPO and ATCSA physical-access requirements. A bidder will need the capacity to replace and expand the existing cabinet estate, deploy the system across the Institute’s site, and provide dependable support for incident and emergency response. Quality carries greater evaluation weight than price.

## Notice

This opportunity ("Contract") is for a single supplier to supply, install, service and maintain a new replacement Key Management System to the Institute. The project is to replace the current, end-of-life system on a like for like basis i.e. replace the current 14 cabinets with modern equivalents as is. The proposed new set-up of 22 cabinets optimises the present set-up and ensures continued legal compliance as well as improving operational efficiencies and response times in the event of an incident or emergency across all areas of site. A replacement, modern KMS is an essential requirement to retain, and strengthen, Pirbright's control of access to highly critical infrastructure, equipment and restricted areas. The proposed KMS will provide secure, auditable and centrally managed control of all critical keys, ensuring that access is only granted to appropriately authorised personnel, with full traceability. The replacement cabinets would be stored in strategic locations across site to ensure operational efficiency and capability to respond promptly to incidents and/or emergencies. This capability to securely manage critical keys across site is fundamental to maintaining legal compliance with SAPO and ATCSA regulations, both of which require Pirbright to ensure physical access controls are in place, and appropriately managed. .

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/099653-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Oct 2026 |
| Submission deadline | 20 Nov 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 4 Jan 2027 - 1 Nov 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £233,730 |
| Lots value | £233,730 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE PIRBRIGHT INSTITUTE |
| Locality | WOKING |
| Postcode area | Guildford |
| Postcode | GU24 0NF |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Guildford |
| Electoral ward | Normandy & Pirbright |
| Westminster constituency | Surrey Heath |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 48 - Software package and information systems

### Codes

- 39141300 - Cabinets
- 39173000 - Storage units
- 44421720 - Lockers
- 48000000 - Software package and information systems

## Release History

- 21 Oct 2026 at 16:20 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/099653-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/099653-2026
  21st October 2026 - Tender notice on Find a Tender
- https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
  The ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home

## Notice URLs

- https://supplier.in-tend.co.uk/thepirbrightinstitute/home
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.pirbright.ac.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078d3b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078d3b.json.