---
title: "Aspire Academy Trust - Provision of HR and Payroll System"
ocid: "ocds-h6vhtk-078d44"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078d44"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078d44.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078d44.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Aspire Academy Trust"
published: "2026-10-21"
---

# Aspire Academy Trust - Provision of HR and Payroll System

Buyer: Aspire Academy Trust  
Current stage: Tender  
OCID: ocds-h6vhtk-078d44

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-078d44.json)

## Summary

Aspire Academy Trust is seeking an integrated human resources and payroll system, with the capability to provide a fully managed payroll service. The platform must use a single authoritative workforce dataset across the Trust’s multiple academies, supporting workforce administration, payroll processing, regulatory compliance, reporting, internal controls and Trust-wide oversight. It must meet relevant employment legislation, HMRC requirements, Teachers’ Pension Scheme and Local Government Pension Scheme rules, and sector best practice. The procurement covers software and associated personnel and payroll services (including payroll management). Delivery is in the United Kingdom; the specified delivery region is South West England. The Trust is the buyer, with PHP Law LLP acting as its procurement consultant.

The Trust invited tenders through an open procedure. The deadline for questions was 13 November 2026 at 12:00, and the tender submission deadline was 27 November 2026 at 12:00. The contract is due to run from 1 June 2027 to 31 May 2030, with an option to extend in three one-year increments, to a maximum end date of 31 May 2033. The estimated value is £450,000 excluding VAT (£540,000 including VAT). There is one lot. Evaluation assigns 60% to quality, comprising software functionality (35%) and quality questions (25%), and 40% to price. Bids are assessed on financial standing, relevant experience and organisational standards as well as the scored criteria.

This opportunity suits HR and payroll software providers able to support a multi-academy trust and deliver a reliable, integrated system or fully managed payroll service. Suppliers need to demonstrate capability in workforce administration and payroll compliance, including HMRC, TPS and LGPS requirements, alongside secure information handling, effective reporting and internal controls. The Trust seeks evidence of relevant contract experience, with examples from the education sector accepted, and expects quality management and information security certifications such as ISO 9001 and ISO 27001, or equivalent. Bidders must be able to pass financial due diligence and commit to the specified employer’s, public, professional indemnity, product and cyber/data protection insurance levels before award. Delivery also calls for capacity to manage implementation, data migration, system integration, support, payroll continuity and the onboarding of additional schools or modules.

## Notice

This tender opportunity has been issued by Aspire Academy Trust (the Trust), and Tenderers are invited to tender for the provision of an integrated Human Resources and Payroll system, with the capability to support a fully managed payroll service. Full details of all contract requirements are set out in Document 2: Specification of Requirements. The Trust comprises multiple academies operating under a unified governance structure and workforce framework. To support effective workforce management, regulatory compliance, and strategic oversight, the Trust requires a fully integrated HR and Payroll platform operating from a single, authoritative dataset. The solution must enable compliant payroll and workforce administration in accordance with relevant legislation, HMRC requirements, Teachers' Pension Scheme (TPS) and Local Government Pension Scheme (LGPS) regulations, statutory employment obligations, and sector best practice. It must also provide the transparency, reporting capability, and internal controls necessary to support efficient Trust-wide operations.

### Lot Information

Lot LOT-0000

Options: The right to additional purchases while the contract is valid. To enable schools who join the Trust to be added to the Contract and for additional modules or services to be included that relate to HR and Payroll.

Renewal: The possible extension of three (3) further years in 12- month intervals (3 + 1 +1 + 1).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/099665-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Oct 2026 |
| Submission deadline | 27 Nov 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Jun 2027 - 31 May 2030 |
| Recurrence | 2032-05-31 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £450,000 |
| Lots value | £450,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Aspire Academy Trust |
| Locality | ST. AUSTELL |
| Postcode area | Plymouth |
| Postcode | PL25 4FD |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK3 Cornwall and Isles of Scilly |
| ITL 3 | TLK30 Cornwall and Isles of Scilly |
| Local authority | Cornwall |
| Electoral ward | Penwithick & Boscoppa |
| Westminster constituency | St Austell and Newquay |
| Delivery location | TLK3 Cornwall and Isles of Scilly |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 79211110 - Payroll management services
- 79631000 - Personnel and payroll services

## Release History

- 21 Oct 2026 at 16:30 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/099665-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/099665-2026
  21st October 2026 - Tender notice on Find a Tender

## Notice URLs

- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=110300&TID100115319&B=
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078d44. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078d44.json.