--- title: "Tenderer Information Notice" ocid: "ocds-h6vhtk-078dbe" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078dbe" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078dbe.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078dbe.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "Crown Office and Procurator Fiscal Service" published: "2026-10-22" --- # Tenderer Information Notice Buyer: Crown Office and Procurator Fiscal Service Current stage: Planning OCID: ocds-h6vhtk-078dbe [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078dbe) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-078dbe.json) ## Summary The Crown Office and Procurator Fiscal Service (COPFS) plans to procure an integrated HR and finance system for around 2,900 employees. The system is to cover finance, human resources, payroll, time and attendance, and learning management. This is an enterprise resource planning software package, including software implementation and related IT services. The requirement is for the functions to work together as one system, with a single sign-on experience across all modules. COPFS is the buying organisation. The delivery location is listed as Scotland; no more specific delivery site is identified in the procurement details. This procurement is at the planning stage: COPFS has set out its intention to tender, but has not yet invited bids. The published plan anticipates issuing the contract notice and tender documents around 9 November 2026, with a tender period of 74 days and a two-week festive break, approximately 21 December 2026 to 3 January 2027, excluded from bidder response time. Clarification questions are expected by around 14 January 2027 and tender returns by around 25 January 2027. These are indicative dates. The estimated procurement value is £5 million. The requirement is presented as a single lot. The procurement method and evaluation criteria are not stated in the planning information. This requirement is suited to suppliers able to provide and implement an integrated enterprise system spanning finance, HR, payroll, time and attendance, and learning management for a workforce of roughly 2,900. COPFS will consider a prime supplier using subcontractors for some elements, so a supplier need not necessarily deliver every module in-house. However, the prime supplier must remain accountable for the complete solution and its performance. The system must operate as a single integrated whole, provide users with single sign-on across all modules and meet every mandatory technical requirement. Providers with experience integrating enterprise software and coordinating specialist subcontractors are likely to be well placed to prepare. The buyer has not set out specific accreditations or experience thresholds at this planning stage. ## Notice The Crown Office and Procurator Fiscal Service (COPFS) plans to go out to tender for an HR and Finance System during November 2026. It is expected that the tender will be published for 74 days with a 2 week break built in over the Festive period. ### Lot Information Lot 1 The Crown Office and Procurator Fiscal Service (COPFS) intends to publish a tender in mid-November 2026 for the procurement of an integrated HR and Finance system for circa 2,900 employees. The scope of the requirement includes: -Finance -Human Resources (HR) -Payroll -Time and Attendance -Learning Management System (LMS) COPFS will consider solutions where a prime supplier delivers some elements through sub-contractors, provided that: -The overall solution operates as a single integrated system. -Users have a single sign-on (SSO) experience across all modules and functionality. -All mandatory technical requirements are met. -The supplier remains accountable for delivery and performance of the complete solution. Indicative Tender Timescale -Tender period: 74 days -Festive shutdown period: 2 weeks (excluded from bidder response time) Activity Date - Contract Notice and ITT Published: Approx. 9th November 2026 - Deadline for ITT Clarification Questions Received: Approx. 14th January 2027 - Festive Break (excluded from response period): Approx. 21 December 2026 - 3 January 2027 - Tender Return Deadline: Approx. 25th January 2027 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/099912-2026 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Oct 2026 | | Submission deadline | Not specified | | Future notice date | 9 Nov 2026 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £5,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Crown Office and Procurator Fiscal Service | | Locality | EDINBURGH | | Postcode area | Edinburgh | | Postcode | EH1 1LA | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 48442000 - Financial systems software package - 48450000 - Time accounting or human resources software package - 48451000 - Enterprise resource planning software package - 72000000 - IT services: consulting, software development, Internet and support - 72263000 - Software implementation services ## Release History - 22 Oct 2026 at 11:59 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/099912-2026 ## Notice URLs - http://www.copfs.gov.uk/ - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000846154 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=846154 - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078dbe. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078dbe.json.