---
title: "Tenderer Information Notice"
ocid: "ocds-h6vhtk-078dc1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078dc1"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078dc1.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078dc1.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "Crown Office and Procurator Fiscal Service"
published: "2026-10-22"
---

# Tenderer Information Notice

Buyer: Crown Office and Procurator Fiscal Service  
Current stage: Planning  
OCID: ocds-h6vhtk-078dc1

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## Summary

The Crown Office and Procurator Fiscal Service (COPFS) plans to procure an integrated human resources and finance system for its workforce. The system is intended to bring together finance, HR, payroll, time and attendance, and learning management in one solution. This is an enterprise resource planning software requirement, including implementation services. The work is for COPFS, based in Edinburgh, and delivery is specified for Scotland. Suppliers may provide parts of the solution through subcontractors, but the requirement covers a joined-up system across all modules rather than separate, unconnected products. This procurement will interest providers of integrated HR, payroll and finance platforms, as well as implementation partners able to support a whole-system deployment.

This is at the planning stage: COPFS has announced its intention to tender, but has not yet issued an invitation to tender. The estimated procurement value is £5 million. The buyer expects to publish the tender and invitation to tender around 9 November 2026. Its indicative timetable allows a 74-day tender period, with the two-week festive break from approximately 21 December 2026 to 3 January 2027 excluded from suppliers’ response time. Clarification questions are expected by approximately 14 January 2027, and tender returns by approximately 25 January 2027. These are the buyer’s expected dates, not deadlines to respond to this planning announcement. The requirement is presented as a single lot; the published information does not set out evaluation criteria.

This requirement is best suited to suppliers able to deliver a complete, integrated enterprise system spanning finance, HR, payroll, time and attendance, and learning management. The buyer will consider a prime contractor using subcontractors for some elements, which may suit software providers working with specialist partners. However, the prime supplier must remain accountable for delivery and performance across the whole solution. The modules must operate as one integrated system, with a single sign-on experience for users across all functionality, and the solution must meet all mandatory technical requirements. Providers should therefore be prepared to demonstrate integration across modules, reliable identity and access arrangements, and the capacity to manage implementation and delivery across a workforce of around 2,900 employees.

## Notice

The Crown Office and Procurator Fiscal Service (COPFS) plans to go out to tender for an HR and Finance System during November 2026. It is expected that the tender will be published for 74 days with a 2 week break built in over the Festive period.

### Lot Information

Lot 1

The Crown Office and Procurator Fiscal Service (COPFS) intends to publish a tender in mid-November 2026 for the procurement of an integrated HR and Finance system for circa 2,900 employees. The scope of the requirement includes: -Finance -Human Resources (HR) -Payroll -Time and Attendance -Learning Management System (LMS) COPFS will consider solutions where a prime supplier delivers some elements through sub-contractors, provided that: -The overall solution operates as a single integrated system. -Users have a single sign-on (SSO) experience across all modules and functionality. -All mandatory technical requirements are met. -The supplier remains accountable for delivery and performance of the complete solution. Indicative Tender Timescale -Tender period: 74 days -Festive shutdown period: 2 weeks (excluded from bidder response time) Activity Date - Contract Notice and ITT Published: Approx. 9th November 2026 - Deadline for ITT Clarification Questions Received: Approx. 14th January 2027 - Festive Break (excluded from response period): Approx. 21 December 2026 - 3 January 2027 - Tender Return Deadline: Approx. 25th January 2027

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/099915-2026 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | 9 Nov 2026 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £5,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Crown Office and Procurator Fiscal Service |
| Locality | EDINBURGH |
| Postcode area | Edinburgh |
| Postcode | EH1 1LA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM Scotland |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48442000 - Financial systems software package
- 48450000 - Time accounting or human resources software package
- 48451000 - Enterprise resource planning software package
- 72000000 - IT services: consulting, software development, Internet and support
- 72263000 - Software implementation services

## Release History

- 22 Oct 2026 at 12:00 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/099915-2026

## Notice URLs

- http://www.copfs.gov.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000846154
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=846154
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078dc1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078dc1.json.