---
title: "Multi-Agency Cloud Based Case Management System"
ocid: "ocds-h6vhtk-078dd4"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078dd4"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078dd4.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078dd4.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "York and North Yorkshire Combined Authority"
published: "2026-10-22"
---

# Multi-Agency Cloud Based Case Management System

Buyer: York and North Yorkshire Combined Authority  
Current stage: Award  
OCID: ocds-h6vhtk-078dd4

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-078dd4.json)

## Summary

York and North Yorkshire Combined Authority procured a cloud-based case management system for use across multiple agencies. The requirement is for a software system rather than consultancy or physical works. Delivery is associated with North Yorkshire. The system was procured through the G-Cloud 14 framework. This is relevant to suppliers providing cloud case management software that can support multi-agency use and deployment in North Yorkshire.

The procurement is complete and the contract was awarded to Orcuma Ltd. The contract is active and was signed on 19 October 2026, at a value of £95,580. The contract period is not stated in the available process information. The procurement used a direct award through the G-Cloud 14 framework, without a prior competition for this requirement. Price was the stated award criterion. The process was structured as one lot, although that lot is marked cancelled while the award and contract are active. Two bids were recorded for the lot. The tender included an option for a 12-month extension after an initial 24-month contract; these durations are stated as the initial term and extension option, not confirmed actual dates.

This award shows that the Combined Authority buys multi-agency cloud case management software through the G-Cloud framework, and that a small or medium-sized supplier was selected. Suppliers competing for a similar requirement would need to offer a cloud case management system suitable for use across multiple agencies and be able to supply through the framework route. The recorded evaluation basis was price, so a credible competitor would need to present a competitive offer against the required system scope. The opportunity is evidence of demand from this buyer for software in this specific area; it does not establish additional technical, accreditation or staffing requirements.

## Notice

Multi-Agency Cloud Based Case Management System. Awarded via G-Cloud 14

### Lot Information

Lot 1

Multi-Agency Cloud Based Case Management System. Awarded via G-Cloud 14

Options: 24 month initial contract with 1 x 12 month extension option

### Procurement Information

Direct award procedure followed on G-Cloud 14 Framework

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/099948-2026 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £95,580 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | York and North Yorkshire Combined Authority |
| Locality | YORK |
| Postcode area | York |
| Postcode | YO1 6GA |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE2 North Yorkshire |
| ITL 3 | TLE21 York |
| Local authority | York |
| Electoral ward | Micklegate |
| Westminster constituency | York Central |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Orcuma Ltd |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 22 Oct 2026 at 12:32 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/099948-2026

## Notice URLs

- https://yorknorthyorks-ca.gov.uk/what-we-do/york-north-yorkshire-policing-fire-and-crime-team/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078dd4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078dd4.json.