---
title: "Digital collaboration and whiteboarding tool"
ocid: "ocds-h6vhtk-078e76"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078e76"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078e76.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078e76.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "North Lincolnshire Council"
published: "2026-10-23"
---

# Digital collaboration and whiteboarding tool

Buyer: North Lincolnshire Council  
Current stage: Award  
OCID: ocds-h6vhtk-078e76

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078e76)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-078e76.json)

## Summary

North Lincolnshire Council bought a digital collaboration and whiteboarding tool for collaborative brainstorming and planning. This is a software purchase, classified as general utility software, for use in the council’s North Lincolnshire area. The requirement was procured through the Procurement Services Framework as a direct award, rather than as a standalone competition. The selected supplier, Phoenix Software Ltd, is based in York. The tool supports digital collaboration and whiteboarding for brainstorming and planning; no more detailed functional scope is described. This is a council technology purchase, rather than a requirement for software development or a wider IT service, so it is most relevant to suppliers of ready-to-use collaboration software and associated licensing or supply services. The procurement was treated as a goods purchase.

The procurement is complete and the contract was awarded to Phoenix Software Ltd. It was a direct award through the Procurement Services Framework, using a limited procedure without prior publication of a competition notice. The council recorded one bid. Evaluation was based entirely on cost. The contract value is £20,397.88. The contract was signed on 22 August 2024 and is recorded as active; the procurement data gives no contract start or end dates. The sole lot is marked cancelled, while the award and contract are recorded as active, so the recorded outcome is an award to Phoenix Software Ltd. The requirement was for one collaboration and whiteboarding software purchase, rather than multiple separately awarded lots.

For suppliers assessing this buyer’s future collaboration-software demand, this award shows a modest, focused purchase of a digital tool for brainstorming and planning, rather than a large systems implementation. A credible competitor would need to supply a usable collaboration and whiteboarding product suited to council users and to explain its cost clearly: cost was the sole stated evaluation criterion. The framework route was used for the award, so suppliers seeking similar work should be positioned to supply through the relevant purchasing framework. The selected supplier was a small or medium-sized business, showing that a smaller software supplier was able to fulfil this requirement. No specific accreditation, technical standard, staffing profile or implementation capability is identified, so the evidence points to product fit, framework access and competitive pricing as the clearest factors for this buyer’s requirement.

## Notice

Direct award under Procurement Services Framework for collaborative brainstorming and planning software.

### Lot Information

Lot 1

Direct award under Procurement Services Framework for collaborative brainstorming and planning software.

### Procurement Information

Direct Award via a Framework.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/100249-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £20,397 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | North Lincolnshire Council |
| Locality | SCUNTHORPE |
| Postcode area | Doncaster |
| Postcode | DN15 6NL |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE1 East Yorkshire and Northern Lincolnshire |
| ITL 3 | TLE13 North and North East Lincolnshire |
| Local authority | North Lincolnshire |
| Electoral ward | Town |
| Westminster constituency | Scunthorpe |
| Delivery location | TLE13 North and North East Lincolnshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Phoenix Software |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48771000 - General utility software package

## Release History

- 23 Oct 2026 at 09:23 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/100249-2026

## Notice URLs

- http://www.northlincs.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078e76. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078e76.json.