---
title: "Election Management System Pre Market engagement"
ocid: "ocds-h6vhtk-078ead"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078ead"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078ead.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078ead.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "Barnsley Metropolitan Borough Council"
published: "2026-10-23"
---

# Election Management System Pre Market engagement

Buyer: Barnsley Metropolitan Borough Council  
Current stage: Planning  
OCID: ocds-h6vhtk-078ead

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## Summary

Barnsley Metropolitan Borough Council intends to procure an electoral services management system to support the statutory work of its Electoral Registration Officer and Returning Officer. The requirement is for specialist software and associated IT services, including a system to manage electoral services and the information and processes needed to deliver the officers’ responsibilities. The council is using preliminary market engagement to explore what systems are available and gather supplier feedback and guidance to help shape the eventual procurement. The stated delivery location is the United Kingdom; no more specific work location is identified. This is a software and IT services requirement for suppliers serving electoral administration, rather than a general-purpose council IT purchase.

The process is at the planning stage: the council has stated its intention to procure and is conducting pre-market engagement, not inviting tenders. Suppliers are asked to participate in market engagement by 6 November 2026; the buyer expects to publish a future notice by 23 November 2026. These are engagement and anticipated publication dates, not a bid deadline. The procurement is expected to cover a four-year contract period, from 1 January 2027 to 31 December 2030. No usable contract budget or estimated value is stated. The requirement is presented as a single lot, with small and medium-sized enterprise suitability indicated. No procurement procedure, bid evaluation criteria or supplier eligibility conditions have yet been set out.

This engagement is relevant to suppliers that provide electoral management or electoral registration software, particularly systems capable of supporting the statutory responsibilities of Electoral Registration Officers and Returning Officers. Providers of related database, document management and software implementation or support services may also have relevant experience. The council is seeking market feedback and guidance on what is available, so suppliers can help inform how the later competition is designed. Small and medium-sized businesses are identified as suitable for the requirement. The stated scope points to a specialist public-sector system, but no specific technical standards, accreditations, staffing levels, capacity thresholds or prior-contract experience requirements have been published. Suppliers with demonstrable understanding of electoral administration and the ability to explain how their products support those statutory functions are well placed to contribute at this planning stage and prepare for the future procurement.

## Notice

The Council is intending to undertake a procurement exercise for the provision of an Electoral Services Management System to support the delivery of the statutory functions and responsibilities of the Electoral Registration Officer and Returning Officer. In order to help inform such an exercise, the Council in undertaking this pre-market engagement stage to explore what is available and seek feedback and guidance from the supply market.

### Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=110378&TID=100115396&B=

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/100335-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | 23 Nov 2026 |
| Award date | Not specified |
| Contract period | 1 Jan 2027 - 31 Dec 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Barnsley Metropolitan Borough Council |
| Locality | BARNSLEY, SOUTH YORKSHIRE |
| Postcode area | Sheffield |
| Postcode | S70 2TA |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE33 Barnsley |
| Local authority | Barnsley |
| Electoral ward | Central |
| Westminster constituency | Barnsley North |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48311100 - Document management system
- 48612000 - Database-management system
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 23 Oct 2026 at 11:04 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/100335-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/100335-2026
  23rd October 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=110378&TID=100115396&B=
- https://www.barnsley.gov.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078ead. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078ead.json.