{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-078ebf-2026-10-23T11:33:42+01:00", "date": "2026-10-23T11:33:42+01:00", "ocid": "ocds-h6vhtk-078ebf", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PHQL-7266-VRLH", "name": "East Staffordshire Borough Council", "identifier": { "scheme": "GB-PPON", "id": "PHQL-7266-VRLH" }, "address": { "streetAddress": "Burton Town Hall, King Edward Palce", "locality": "Burton upon Trent", "postalCode": "DE14 2EB", "country": "GB", "countryName": "United Kingdom", "region": "UKG24" }, "contactPoint": { "name": "Sean Loughran", "email": "procurement@eaststaffsbc.gov.uk", "telephone": "01283 508000" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PHQL-7266-VRLH", "name": "East Staffordshire Borough Council" }, "tender": { "id": "2026-04-WVF27", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "CONTRACT HIRE WITH MAINTENANCE; AND MAINTENANCE ONLY; OF REFUSE COLLECTION VEHICLES, MECHANICAL SWEEPERS AND OTHER MISCELLANEOUS WASTE COLLECTION VEHICLES", "description": "East Staffordshire Borough Council is seeking to replace its fleet of Refuse Collection Vehicles, Mechanical Sweepers and other miscellaneous waste collection vehicles. The Council is therefore seeking suitably qualified organisations to bid for the Contract Hire (with maintenance) of the vehicle fleet, and suitably qualified organisations to bid for the maintenance only of the vehicle fleet. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Fleet-management%2C-repair-and-maintenance-services./6RDB48NJE8 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/6RDB48NJE8", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "34144511", "description": "Refuse-collection vehicles" }, { "scheme": "CPV", "id": "50100000", "description": "Repair, maintenance and associated services of vehicles and related equipment" }, { "scheme": "CPV", "id": "50111000", "description": "Fleet management, repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UKG2", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "50111000", "description": "Fleet management, repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UKG2", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "value": { "amountGross": 16200000, "amount": 13500000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "https://www.delta-esourcing.com/respond/6RDB48NJE8", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-11-17T12:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-11-10T17:00:00+00:00" }, "awardPeriod": { "endDate": "2027-03-05T23:59:59+00:00" }, "lots": [ { "id": "1", "title": "Contract Hire with Maintenance", "description": "Lot 1 is a contract for an organisation to supply a fleet of the specified waste collection vehicles through a contract hire agreement and in addition provide maintenance services for that specified fleet of vehicles. The scope of the fleet includes: - Refuse Collection Vehicles (RCVs): 26 tonne single body; 26 tonne split compaction; 12 tonne split compaction; - Mechanical Sweepers: Compact sweeper - small (to be procured November 2028); Road Sweeper; - 3.5 tonne Cage Vehicles: 3.5 tonne caged vehicle - day cab; 3.5 tonne caged vehicle - crew cab; - Other: Electric car derived van; Electric car derived van crew cab; Electric Panel Van; 4x4 Crew Cab Pickup truck; 7.5 tonne Food Waste Collection Vehicle & Fly Tip Collection Vehicle (to be procured April 2032). All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor's and the Council's risk assessments and safe working procedures. The contract hire Service will include Full Vehicle Maintenance as set out in the procurement documents. All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor's and the Council's risk assessments and safe working procedures. For the avoidance of doubt, Lot 2 is for Maintenance Services WITHOUT incorporating the supply of the waste collection vehicles. The Authority's intention is either to undertake a separate procurement process for the supply only of the waste collection vehicles to the same vehicle specification on an outright purchase or to source the vehicles on an outright purchase via a Framework Agreement direct call or a mini competition. Both will be alternatives to Contract Hire with Maintenance and it is the Authority's intention to use the alternative processes set out above to identify the most economically advantageous funding option incorporating the maintenance considerations.", "status": "active", "value": { "amountGross": 11400000, "amount": 9500000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 51, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Method Statements (1-6)", "numbers": [ { "number": 49, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Legal and financial capacity conditions of participation in the procurement are set out within the Invitation to Tender." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-11-01T00:00:00+00:00", "endDate": "2033-10-31T23:59:59+00:00" } }, { "id": "2", "title": "Maintenance Only", "description": "The scope of the fleet includes: - Refuse Collection Vehicles (RCVs): 26 tonne single body; 26 tonne split compaction; 12 tonne split compaction; - Mechanical Sweepers: Compact sweeper - small (to be procured November 2028); Road Sweeper; - 3.5 tonne Cage Vehicles: 3.5 tonne caged vehicle - day cab; 3.5 tonne caged vehicle - crew cab; - Other: Electric car derived van; Electric car derived van crew cab; Electric Panel Van; 4x4 Crew Cab Pickup truck; 7.5 tonne Food Waste Collection Vehicle & Fly Tip Collection Vehicle (to be procured April 2032). All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor's and the Council's risk assessments and safe working procedures. The contract hire Service will include Full Vehicle Maintenance as set out in the procurement documents. All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor's and the Council's risk assessments and safe working procedures. For the avoidance of doubt, Lot 2 is for Maintenance Services WITHOUT incorporating the supply of the waste collection vehicles. The Authority's intention is either to undertake a separate procurement process for the supply only of the waste collection vehicles to the same vehicle specification on an outright purchase or to source the vehicles on an outright purchase via a Framework Agreement direct call or a mini competition. Both will be alternatives to Contract Hire with Maintenance and it is the Authority's intention to use the alternative processes set out above to identify the most economically advantageous funding option incorporating the maintenance considerations.", "status": "active", "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Pricing", "numbers": [ { "number": 51, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Method Statements (1-5)", "numbers": [ { "number": 49, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Legal and financial capacity conditions of participation in the procurement are set out within the Invitation to Tender." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-11-01T00:00:00+00:00", "endDate": "2033-10-31T23:59:59+00:00" } } ], "lotDetails": { "maximumLotsAwardedPerSupplier": 1 }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "100375-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/100375-2026", "datePublished": "2026-10-23T11:33:42+01:00", "format": "text/html" } ], "riskDetails": "Changes to vehicle technology, emissions requirements or manufacturer support arrangements, including replacement vehicles, may necessitate amendments to the maintenance regime, and pricing structure, to ensure continued operational performance" }, "language": "en" }