---
title: "PROMAPS Licence fees"
ocid: "ocds-h6vhtk-078f0b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078f0b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078f0b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078f0b.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "The Police & Crime Commissioner for Sussex"
published: "2026-10-23"
---

# PROMAPS Licence fees

Buyer: The Police & Crime Commissioner for Sussex  
Current stage: Award  
OCID: ocds-h6vhtk-078f0b

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## Summary

The Police & Crime Commissioner for Sussex procured renewal of the annual licence and maintenance for Promaps, bespoke image-capture software supporting the police force’s operational duties. The service covers continued software access and maintenance rather than a new software development project. The work is image-processing software services (CPV 72212328). Delivery is associated with East Sussex and locations across Sussex, including Brighton and Hove, West Sussex and Surrey.

The procurement is complete and the contract was awarded to PROMAT I.D. LIMITED. The contract was signed on 15 October 2026 and runs from 23 October 2026 to 14 October 2027. Its value is £39,192 excluding VAT (£47,030.40 including VAT). The buyer used a direct award below the relevant threshold, without competition. The requirement was handled as one lot. The published procurement data gives no separate evaluation criteria for this direct award.

For suppliers seeking to compete for similar work when this requirement returns to market, the relevant capability is supplying and maintaining Promaps, a bespoke image-capture application used in operational policing. Credibility would depend on being able to support continued licensing and reliable maintenance of this particular software, rather than offering generic image-processing development alone. The selected supplier is a small and medium-sized business, showing that delivery of this requirement has not been limited to a large provider. The buyer used a below-threshold direct award without competition, so this outcome does not provide evidence of a competitive scoring model or published qualification benchmarks. Suppliers should therefore be prepared to demonstrate product-specific expertise and the ability to sustain the software for the buyer’s operational needs.

## Notice

The renewal of annual licencing and maintenance for Promaps, a bespoke image capture software that supports operational duties.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/100518-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 23 Oct 2026 - 14 Oct 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £39,192 |
| Contracts value | £39,192 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | The Police & Crime Commissioner for Sussex |
| Locality | LEWES |
| Postcode area | Brighton |
| Postcode | BN7 2FZ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ22 East Sussex CC |
| Local authority | Lewes |
| Electoral ward | Lewes Bridge |
| Westminster constituency | Lewes |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PROMAT I.D. LIMITED |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72212328 - Image-processing software development services

## Release History

- 23 Oct 2026 at 13:57 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/100518-2026
- 23 Oct 2026 at 13:53 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/100512-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/100518-2026
  23rd October 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/100512-2026
  23rd October 2026 - Transparency notice on Find a Tender

## Notice URLs

- https://promaps.software/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078f0b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078f0b.json.