---
title: "PROMAPS Licence fees"
ocid: "ocds-h6vhtk-078f15"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078f15"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-078f15.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-078f15.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "The Police and Crime Commissioner for Surrey"
published: "2026-10-23"
---

# PROMAPS Licence fees

Buyer: The Police and Crime Commissioner for Surrey  
Current stage: Award  
OCID: ocds-h6vhtk-078f15

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-078f15.json)

## Summary

The Police and Crime Commissioner for Surrey bought annual licensing and maintenance for Promaps, bespoke image-capture software supporting operational duties. The requirement is a software service covering continued access to the system and its upkeep. The service supports the buyer’s operational work, rather than a wider software development programme. Delivery is for Surrey and Sussex, covering the locations represented by the two delivery areas in the procurement. The software’s image-capture function is the core of the requirement; the procurement does not describe separate products or additional service lines.

The procurement is complete and the contract is active. It was awarded directly to PROMAT I.D. LIMITED without competition under a below-threshold procedure. The award was made on 23 October 2026, and the contract was signed on 15 October 2026. The contract runs from 23 October 2026 to 14 October 2027. Its value is £28,305 excluding VAT (£33,966 including VAT). There was one lot, covering the software licensing and maintenance service. The recorded award is for image-processing software services. No award evaluation criteria are stated for this direct award.

This award demonstrates demand from Surrey’s Police and Crime Commissioner for continued licensing and maintenance of a bespoke image-capture system used in operational duties. A credible competitor for a future requirement would need to provide dependable access to specialist image-capture software and maintain it throughout the service period, with a clear understanding of the operational use it supports. Relevant experience with comparable software licensing and maintenance, responsive technical support, and the ability to sustain a bespoke system would be pertinent. The purchase was made directly without competition, so this award also shows that the requirement was placed with an established supplier rather than competed. Suppliers should therefore be prepared to evidence both product fit and the capacity to support ongoing operational use.

## Notice

The renewal of annual licencing and maintenance for Promaps, a bespoke image capture software that supports operational duties.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/100530-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 23 Oct 2026 - 14 Oct 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £28,305 |
| Contracts value | £28,305 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | The Police and Crime Commissioner for Surrey |
| Locality | GUILDFORD |
| Postcode area | Guildford |
| Postcode | GU3 1YJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Guildford |
| Electoral ward | Stoke |
| Westminster constituency | Guildford |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PROMAT I.D. LIMITED |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72212328 - Image-processing software development services

## Release History

- 23 Oct 2026 at 14:07 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/100530-2026
- 23 Oct 2026 at 14:03 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/100525-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/100530-2026
  23rd October 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/100525-2026
  23rd October 2026 - Transparency notice on Find a Tender

## Notice URLs

- https://promaps.software/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-078f15. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-078f15.json.