{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-079056-2026-10-26T14:49:19Z", "date": "2026-10-26T14:49:19Z", "ocid": "ocds-h6vhtk-079056", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PXWV-6492-CGMN", "name": "Velindre University NHS Trust", "identifier": { "scheme": "GB-PPON", "id": "PXWV-6492-CGMN" }, "address": { "streetAddress": "2 Charnwood Court,", "locality": "Cardiff", "postalCode": "CF14 3UZ", "country": "GB", "countryName": "United Kingdom", "region": "UKL22" }, "contactPoint": { "name": "Sian Head", "email": "sian.head2@wales.nhs.uk" }, "roles": [ "buyer" ], "details": { "url": "http://nwssp.nhs.wales/ourservices/procurement-services/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } } ], "buyer": { "id": "GB-PPON-PXWV-6492-CGMN", "name": "Velindre University NHS Trust" }, "tender": { "id": "VEL-ITT-63366", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Procurement Coffee and Vending Equipment, Consumables, Maintenance Services and a Replenishing Service for Coffee and Vending machines", "description": "Velindre University NHS Trust is seeking a Contractor to provide a fully managed coffee and vending solution for the New Velindre Cancer Centre (nVCC), Cardiff. The requirement comprises: Part A - Equipment Supply, Installation, Maintenance and Support Supply, delivery, installation and commissioning of coffee machines, barista coffee machines, coffee grinders, coffee vending machines and snack/cold drinks vending machines. Planned preventative maintenance, reactive maintenance, repairs, replacement parts and associated support services throughout the contract period. Provision of telemetry, management information and reporting services. Part B - Managed Vending and Coffee Service Supply of beverages, food products and consumables. Stock management, replenishment and merchandising. Operation and management of vending and coffee services. Revenue collection, customer refunds and management reporting. Payment of an agreed revenue share to the Trust. The service will support patients, visitors and staff at the New Velindre Cancer Centre and must operate on a 24 hours per day, 7 days per week basis. The contract will be for an initial period of three (3) years with options to extend for a further three (3) periods of twelve (12) months. The Contractor will be required to support the Trust's sustainability objectives and comply with all applicable food safety, health and safety and statutory requirements.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "15860000", "description": "Coffee, tea and related products" }, { "scheme": "CPV", "id": "42933000", "description": "Vending machines" }, { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" }, { "scheme": "CPV", "id": "55500000", "description": "Canteen and catering services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1, "amount": 1, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Below threshold - open competition", "mainProcurementCategory": "services", "aboveThreshold": false, "submissionMethodDetails": "To complete your formal proposal, please access the ITT via the Bravo eTenderwales portal where you will find a full suite of tender documentation. 1. Register your company on the eSourcing portal (this is only required once) --Browse the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register --Accept the T's & C's and click \"continue\" --Enter your correct business/user details 2. Express an Interest in the tender --Login to the portal with the username/password --Click the \"ITT open to all suppliers\" link. --Click on ITT_128125. --Click the \"express interest \"button at the top of the page --This will move the ITT into your \"my ITTs\" page (this is a secure area reserved for your projects only) --You can now access any attachments by clicking \"buyer attachments\" in the \"ITT details\" box 3. Responding to the tender --Click \"my response\" under \"ITT details\", you can choose to \"create response\" or to \"decline to respond\" (please give a reason if declining) --You can now use the \"messages\" function to communicate with the buyer and seek any clarification --Note the deadline for completion, and then follow the on screen instructions to complete the ITT. NOTE: The authority is using eTenderwales to carry out this procurement process.", "submissionTerms": { "electronicSubmissionPolicy": "allowed" }, "tenderPeriod": { "endDate": "2026-11-27T12:01:00+00:00" }, "enquiryPeriod": { "endDate": "2026-11-20T12:01:00+00:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 1, "amount": 1, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "The contract will be awarded on the basis of the Most Advantageous Tender (MAT). Evaluation will be undertaken using the following criteria: Pass/Fail Requirements - Pass/Fail Technical - 30% Price - 60% Social Value - 10% Full details of the evaluation methodology, scoring mechanism and sub-criteria are set out in the procurement documents.", "criteria": [ { "type": "quality", "name": "Technical", "description": "40%" }, { "type": "price", "name": "Price", "description": "60%" } ] }, "selectionCriteria": { "criteria": [ { "description": "As detailed within the procurement documents. Tenderers will be required to demonstrate suitable economic and financial standing, relevant technical and professional ability, experience of delivering comparable coffee and vending services, compliance with food safety and health and safety requirements, and appropriate insurance cover." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2027-01-18T00:00:00+00:00", "endDate": "2030-01-17T23:59:59+00:00", "maxExtentDate": "2033-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "extend the Contract by up to three (3) further periods of twelve (12) months each by providing not less than three (3) months' written notice to the Contractor" } } ], "documents": [ { "id": "101105-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/101105-2026", "datePublished": "2026-10-26T14:49:19Z", "format": "text/html" } ] }, "language": "en" }