--- title: "Procurement Coffee and Vending Equipment, Consumables, Maintenance Services and a Replenishing Service for Coffee and Vending machines" ocid: "ocds-h6vhtk-079056" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-079056" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-079056.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-079056.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "Velindre University NHS Trust" published: "2026-10-26" --- # Procurement Coffee and Vending Equipment, Consumables, Maintenance Services and a Replenishing Service for Coffee and Vending machines Buyer: Velindre University NHS Trust Current stage: Tender OCID: ocds-h6vhtk-079056 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-079056) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-079056.json) ## Summary Velindre University NHS Trust is seeking a fully managed coffee and vending service for the New Velindre Cancer Centre in Cardiff. The requirement combines supply, delivery, installation and commissioning of coffee machines, grinders and snack and cold-drink vending machines with maintenance, repairs, replacement parts, technical support, telemetry and reporting. The contractor will also supply drinks, food and consumables, manage stock and merchandising, replenish machines, operate the service, collect revenue and handle customer refunds. The service is for patients, visitors and staff and must run around the clock, every day. The contractor must pay the Trust an agreed share of revenue and support its sustainability objectives. The work spans vending and catering operations, equipment supply and servicing, and ongoing managed-service delivery. The Trust invited offers through an open competition. The tender set an enquiry deadline of 20 November 2026 at 12:01 and a submission deadline of 27 November 2026 at 12:01. The initial contract period runs from 18 January 2027 to 17 January 2030, with up to three further 12-month extensions; the stated maximum extent is 31 March 2033. The published estimated value is £1. The contract is awarded on the most advantageous tender basis: technical quality, price and social value, weighted 30%, 60% and 10% respectively, alongside pass/fail requirements. One lot covers the requirement. Electronic submission is allowed through the eTenderWales portal. The extension option requires at least three months’ written notice to the contractor. This opportunity suits coffee and vending operators able to provide an end-to-end service rather than equipment alone. Bidders need the capacity to install and commission a varied range of machines, deliver planned and reactive maintenance, provide repairs and replacement parts, and support telemetry and management reporting. They must also manage continuous replenishment and merchandising, supply beverages, food and consumables, operate revenue collection and refunds, and report on performance. Experience delivering comparable coffee and vending services is required, alongside suitable economic and financial standing, relevant technical and professional ability, appropriate insurance, and compliance with food-safety, health-and-safety and statutory requirements. Suppliers must be able to support the Trust’s sustainability objectives and operate a service for a cancer centre’s patients, visitors and staff. Small and medium-sized businesses and voluntary, community and social enterprises are identified as suitable. ## Notice Velindre University NHS Trust is seeking a Contractor to provide a fully managed coffee and vending solution for the New Velindre Cancer Centre (nVCC), Cardiff. The requirement comprises: Part A - Equipment Supply, Installation, Maintenance and Support Supply, delivery, installation and commissioning of coffee machines, barista coffee machines, coffee grinders, coffee vending machines and snack/cold drinks vending machines. Planned preventative maintenance, reactive maintenance, repairs, replacement parts and associated support services throughout the contract period. Provision of telemetry, management information and reporting services. Part B - Managed Vending and Coffee Service Supply of beverages, food products and consumables. Stock management, replenishment and merchandising. Operation and management of vending and coffee services. Revenue collection, customer refunds and management reporting. Payment of an agreed revenue share to the Trust. The service will support patients, visitors and staff at the New Velindre Cancer Centre and must operate on a 24 hours per day, 7 days per week basis. The contract will be for an initial period of three (3) years with options to extend for a further three (3) periods of twelve (12) months. The Contractor will be required to support the Trust's sustainability objectives and comply with all applicable food safety, health and safety and statutory requirements. ### Lot Information Lot 1 Renewal: extend the Contract by up to three (3) further periods of twelve (12) months each by providing not less than three (3) months' written notice to the Contractor ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/101105-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Oct 2026 | | Submission deadline | 27 Nov 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 18 Jan 2027 - 17 Jan 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1 | | Lots value | £1 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Velindre University NHS Trust | | Locality | CARDIFF | | Postcode area | Cardiff | | Postcode | CF14 3UZ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Gabalfa | | Westminster constituency | Cardiff North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 15 - Food, beverages, tobacco and related products - 42 - Industrial machinery - 50 - Repair and maintenance services - 55 - Hotel, restaurant and retail trade services ### Codes - 15860000 - Coffee, tea and related products - 42933000 - Vending machines - 50000000 - Repair and maintenance services - 55500000 - Canteen and catering services ## Release History - 26 Oct 2026 at 14:49 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/101105-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/101105-2026 26th October 2026 - Tender notice on Find a Tender ## Notice URLs - http://nwssp.nhs.wales/ourservices/procurement-services/ - https://etenderwales.bravosolution.co.uk/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-079056. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-079056.json.