{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-079094-2026-10-26T16:49:16Z",
    "date": "2026-10-26T16:49:16Z",
    "ocid": "ocds-h6vhtk-079094",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-MPR-RS007528",
            "name": "Cheshire Peaks and Plains Housing Trust Limited",
            "identifier": {
                "scheme": "GB-MPR",
                "id": "RS007528"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PGMR-3833-GQVD"
                }
            ],
            "address": {
                "streetAddress": "Ropewalks, Newton Street",
                "locality": "Macclesfield",
                "postalCode": "SK11 6QJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD62"
            },
            "contactPoint": {
                "email": "procurementqueries@peaksplains.org"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-MPR-RS007528",
        "name": "Cheshire Peaks and Plains Housing Trust Limited"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Scope of the Engagement Peaks & Plains Housing Trust has completed a period of targeted preliminary market engagement to test the viability, maturity, and capability of the software market against its evolving asset management specification. The scope was focused on understanding market readiness to support modern condition-based asset data models, robust external mobile working, and upcoming regulatory changes (including the reformed Decent Homes Standard, updated HHSRS hazard bands, and 2030 Minimum Energy Efficiency Standards). The engagement consisted of structured, 1.5-hour product discovery demonstrations conducted remotely over Microsoft Teams with relevant cross-functional personnel from the Trust's Repairs, Asset Management, and Compliance teams. Seven (7) market vendors were selected via internal market research and informal integration conversations. The remote demonstration events were held chronologically on the following dates: * Rowanwood: 20 February 2026 * Asprey: 27 February 2026 * MRI: 13 March 2026 * Property-Tectonics: 20 March 2026 * Aareon: 27 March 2026 * M3: 10 April 2026 * Civica (Incumbent Platform Vendor): 17 April 2026 The session with the incumbent vendor was utilized specifically to review their modern, upgraded product roadmap and understand their transition path away from their legacy end-of-life framework. Instructions for Submitting Expressions of Interest and Clarifications This preliminary market testing phase officially concluded on 17 April 2026. Because this notice is being utilized retroactively to record an informal research phase, no further expressions of interest or clarification questions are being accepted under this specific preliminary notice, and no public market events are scheduled. The selection of vendors for the preliminary engagement was a market test only and does not restrict, pre-qualify, or limit participation in the upcoming tender. The formal procurement will be executed as an unrestricted Open Procedure. Full instructions for participating in the formal competitive tender, submitting clarification questions, and uploading proposals will be provided within the Invitation to Tender (ITT) pack via the procurement portal immediately upon publication of the Tender Notice (UK4), which is scheduled for 9 November 2026.",
                "dateMet": "2026-04-17T00:00:00Z",
                "status": "met"
            }
        ],
        "documents": [
            {
                "id": "101235-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/101235-2026",
                "datePublished": "2026-10-26T16:49:16Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-079094",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Peaks & Plains - Asset Management System Replacement",
        "description": "Procurement Description 1. Scope of Works and Services Required Peaks & Plains Housing Trust is seeking a modern, cloud-hosted Asset Management System (AMS) to replace its incumbent platform (Keystone), which has reached technical obsolescence. This procurement covers the supply of software-as-a-service (SaaS) core licenses, implementation services, data migration, technical integrations, and ongoing software support and maintenance over a contract term of 10 years. The implementation will be delivered in a phased approach: * Phase 1 (Core Implementation & Go-Live): Supply and deployment of the core asset platform, including the asset register and hierarchy, property characteristics, component attributes and lifecycles, a fully operational stock condition surveying service with a native mobile offline application (iOS/Android), 30-year investment planning, Net Present Value (NPV) option appraisal, an energy and retrofit module, capital completed works processing, standard reporting, and core API data integrations. * Phase 2 (Future Operational Scope): While excluded from the immediate day-one go-live, the procurement will evaluate and test supplier capabilities and product roadmaps to later absorb responsive repairs, works management, operational compliance servicing (gas, electrical, fire, water), asbestos management, and full statutory case management under Awaab's Law. 2. Quantity and Volume of Assets (The Amount) The system will be utilized to manage and model the Trust's entire asset portfolio, consisting of approximately: * 5,200 residential dwellings (social rent, affordable rent, shared ownership, leasehold, and freehold). * Associated communal blocks, shared areas, garages, car parks, community buildings, commercial units, and land parcels. * An estimated volume of 1,000 stock condition surveys, 1,500 property condition inspections, and 1,000 diagnostic inspections per annum. 3. Supply, Integration, and Delivery Methodology (How they must be supplied) The solution must be supplied as a cloud-native or cloud-hosted service, with all data held securely within the United Kingdom under recognized information security accreditations (e.g., ISO 27001 / Cyber Essentials). The supplier will be required to deliver the system through a structured implementation methodology: * Data Migration: Executing full data extraction, transformation, cleansing, validation, and reconciliation of all historic data from the incumbent Keystone platform into the new AMS. * System Integration: Delivering fully documented, bi-directional, and transactional CRUD APIs to seamlessly embed the AMS within the Trust's existing application estate. This includes mandatory integrations with Open Housing (Housing Management System), Documotive (Document Management System), Elmhurst (EPC API), Intelligent Energy (Sava API), and automated bulk/incremental data extractions into the Trust's internal SQL Server data warehouse (Fusion). * Training & Acceptance: Delivering comprehensive training (personnel, remote, and self-service) for system administrators, surveyors, and power users, followed by a formal acceptance testing process against the Trust's essential criteria prior to go-live. * Support & SLAs: Providing ongoing technical support under strict contractual service level agreements (SLAs), separating responses and resolutions by severity (Critical, High, Medium, Low). The contract will be awarded to the most economically advantageous tender (MEAT), assessed on a split of 70% Quality and 30% Price",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48219300",
                        "description": "Administration software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48442000",
                        "description": "Financial systems software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72212442",
                        "description": "Financial systems software development services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72314000",
                        "description": "Data collection and collation services"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2027-02-02T00:00:00Z",
                    "endDate": "2032-02-01T23:59:59Z",
                    "maxExtentDate": "2037-02-01T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "status": "planning"
    },
    "language": "en"
}