---
title: "The Spencer Academy Trusts Microsoft Licensing & Support Services"
ocid: "ocds-h6vhtk-0790a3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0790a3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0790a3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0790a3.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Spencer Academies Trust"
published: "2026-10-26"
---

# The Spencer Academy Trusts Microsoft Licensing & Support Services

Buyer: Spencer Academies Trust  
Current stage: Tender  
OCID: ocds-h6vhtk-0790a3

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## Summary

The Spencer Academies Trust is buying Microsoft licensing and support services to manage its Microsoft licensing estate. The work covers Microsoft 365 A3 and A5 licences, licence and subscription administration, renewals, compliance support, billing, reporting and licensing advice, together with ongoing support throughout the contract. Suppliers must price four alternatives: A3 or A5 licensing and support for either three or five years; the Trust will choose one option and award one contract. The service supports the Trust’s changing organisational requirements, including changes in pupil numbers, staffing and service needs. Delivery is across the United Kingdom, covering England, and the buyer is based in Nottingham.

The Trust invited suppliers to submit complete tenders through a single-stage competitive flexible procedure. Responses were to be emailed as PDFs using the supplied response template. Clarification requests were due by 09 November 2026 at 07:00, and tenders by 23 November 2026 at 13:00; an award decision was expected by 30 November 2026. The contract period runs from 1 January 2027 to 31 December 2031. The estimated value is £1,000,000 excluding VAT (£1,200,000 including VAT). There is one lot, with options to buy additional licences and subscriptions. All four licence and term price alternatives will be assessed, and the Trust may award any one. Price carries 80% of the score, service delivery 10%, social value 5% and added value 5%.

This requirement suits suppliers able to supply and administer Microsoft 365 A3 and A5 licences while providing continuing support across a sizeable academy trust. Relevant strengths include managing subscriptions and renewals, maintaining licensing compliance, handling billing and reporting, and advising on the Trust’s licensing needs. Suppliers should be able to support changes in licence demand as pupil numbers, staffing levels or service requirements change, and to sustain service across the contract period. Small and medium-sized businesses are expressly considered suitable. Tenderers needed to price both licence types against both three- and five-year service terms, giving the Trust alternatives to evaluate. The award places most weight on price, while service delivery, social value and added value together account for the remaining assessment.

## Notice

Spencer Academies Trust is seeking a suitably qualified supplier to provide Microsoft Licensing and Support Services. The contract will include the provision, management and support of the Trust's Microsoft licensing estate, including Microsoft 365 A3 and Microsoft 365 A5 licensing, licence administration, subscription management, renewal management, compliance support, billing, reporting and associated licensing advice. Tenderers are required to submit pricing for the following options: Microsoft 365 A3 Licensing and Support Services for a three (3) year term; Microsoft 365 A3 Licensing and Support Services for a five (5) year term; Microsoft 365 A5 Licensing and Support Services for a three (3) year term; Microsoft 365 A5 Licensing and Support Services for a five (5) year term. The Trust will evaluate all four pricing options and reserves the right to award any one option based on the outcome of the evaluation and the determination of the most advantageous tender. Only one contract will be awarded. The successful supplier shall provide all services necessary to support the ongoing management of the Trust's Microsoft licensing requirements throughout the contract term.

### Lot Information

Lot 1

Options: The Trust reserves the right to purchase additional Microsoft licences and subscriptions during the contract term where required to meet changes in organisational requirements, pupil numbers, staffing levels or service needs.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/101261-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Oct 2026 |
| Submission deadline | 23 Nov 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Jan 2027 - 31 Dec 2031 |
| Recurrence | 2031-07-01 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,000,000 |
| Lots value | £1,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Spencer Academies Trust |
| Locality | NOTTINGHAM |
| Postcode area | Nottingham |
| Postcode | NG9 6RZ |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF16 South Nottinghamshire |
| Local authority | Broxtowe |
| Electoral ward | Toton & Chilwell Meadows |
| Westminster constituency | Broxtowe |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72268000 - Software supply services

## Release History

- 26 Oct 2026 at 17:26 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/101261-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/101261-2026
  26th October 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-24687
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-24688
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-24689
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-24690
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-24691

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.spencertrust.org.uk
- https://www.spencertrust.org.uktenders@spencertrust.org.ukTendersmustbesubmittedelectronicallybyemailtotenders@spencertrust.org.uknolaterthan13:00on23November2026.TenderresponsesmustbesubmittedinPDFformatusingtheSupplierResponseTemplateprovided.Latesubmissionsmaynotbeconsidered.Clarificationrequestsshouldbesubmittedbyemailtotenders@spencertrust.org.ukby09November2026.

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0790a3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0790a3.json.