{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-079230-2026-10-28T11:19:55Z",
    "date": "2026-10-28T11:19:55Z",
    "ocid": "ocds-h6vhtk-079230",
    "initiationType": "tender",
    "tender": {
        "id": "DN831969",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Supply, Installation and Support of On-Bus Destination Display Equipment and Audio Visual Announcements (AVA)",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48813000",
            "description": "Passenger information system"
        },
        "mainProcurementCategory": "goods",
        "description": "South Yorkshire Mayoral Combined Authority is seeking a supplier for the design, supply, installation, commissioning, integration, maintenance and support of on-bus destination display equipment and an audio visual announcement system for the franchised bus fleet. The requirement covers 723 vehicles, with equipment fitted at the vehicle manufacturer's premises during vehicle build. The Authority reserves the right to order up to a maximum of 1,100 destination display units and up to a maximum of 1,100 AVA units during the contract period at the tendered rates, without a further tendering exercise, to allow for fleet growth and replacements. The contract has an initial term to 10 September 2032, with up to four further periods of twelve months each at the Authority's sole discretion, to a maximum end date of 10 September 2036. The estimated value includes the optional additional orders and the extension periods.",
        "value": {
            "amount": 20000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "South Yorkshire Mayoral Combined Authority is procuring the design, supply, installation, commissioning, integration, maintenance and support of on-bus destination display equipment and an audio visual announcement (AVA) system for the South Yorkshire franchised bus fleet, together with the supporting back office and content management software. The requirement covers 723 vehicles, being the whole franchised fleet including vehicles used on school services, driver training vehicles and operator spare vehicles. Destination display equipment is required for all 723 vehicles together with a 2% spares allowance, giving 738 destination display units, and AVA is required for all 723 vehicles. The assumed fleet composition is 35% single deck and 65% double deck. The fleet is brought into service in three phases, with Go Live Dates of 4 September 2027, 10 September 2028 and 10 September 2029. The estimated split is approximately 406 vehicles in Phase 1, 190 in Phase 2 and 127 in Phase 3. These are estimates and the number of vehicles in each phase may be more or less. The Authority may elect not to proceed with Phase 2 and/or Phase 3 in accordance with the contract terms. Equipment is expected to be fitted at the vehicle manufacturer's premises during vehicle build, and ordered in batches against an agreed delivery and installation programme. The supplier is required to provide a fully maintained service for the contract term, including remote monitoring and diagnostics, fault response and repair, spares, software and firmware updates, obsolescence management and a helpdesk. The solution must comply with the Public Service Vehicles (Accessible Information) Regulations 2023 and must operate without dependency on the Authority's separately procured AVL system or Vehicle Compute / IP Edge Gateway. The requirement is not divided into lots. The destination display equipment and the AVA system are technically interdependent, both presenting route, destination and next stop information drawn from a single source of timetable, route and stop data, and dividing the requirement would place the risk of that interface with the Authority rather than the supplier. The Authority reserves the right to order up to a maximum of 1,100 destination display units and up to a maximum of 1,100 AVA units during the contract period at the tendered rates, without a further tendering exercise, to allow for fleet growth and replacements. These are separate maximums for each type, not a combined total. Orders are subject to the maximum contract value stated in this notice.",
                "value": {
                    "amount": 20000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2027-02-08T00:00:00Z",
                    "endDate": "2032-09-10T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Up to four further periods of twelve months each at the Authority's sole discretion, to a maximum end date of 10 September 2036"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Authority reserves the right to order up to a maximum of 1,100 destination display units and up to a maximum of 1,100 AVA units during the contract period at the rates tendered, without a further tendering exercise, to allow for fleet growth and replacements. These are separate maximums for each type and not a combined total. The base requirement is 738 destination display units and 723 AVA units. The estimated total value stated in this notice includes these optional additional orders. Orders placed under this option are subject to the maximum contract value stated in this notice. The Authority may also elect not to proceed with Phase 2 and/or Phase 3 of the implementation, on written notice given not less than three months before the first purchase order for that phase falls to be issued under the agreed delivery and installation programme, in accordance with the contract terms."
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48813200",
                        "description": "Real-time passenger information system"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE3"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com/Advert/Index?advertId=c9a1acb9-bbd2-f111-8142-6045bdf14b1f",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "No conditions of participation relating to professional or trade register enrolment apply to this procurement.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Suppliers must demonstrate minimum annual turnover and confirm insurance cover. Suppliers self-certify against the turnover threshold at tender stage. A detailed financial assessment will be carried out on the intended awardee and any guarantor only, using the Government Commercial Function financial viability assessment tool. Where a supplier does not itself meet the turnover threshold it may rely on a guarantor. Full details are set out in ITT Part 4 (Procurement Specific Questionnaire).",
                    "minimum": "Minimum annual turnover of PS3,340,000 in each of the last two financial years, being twice the expected annual contract value. Suppliers must hold, or confirm that they can commit to obtaining, the levels of insurance required by the contract.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Suppliers must provide details of up to three contracts from the public or private sector demonstrating relevant experience. Suppliers must also confirm their cyber security arrangements, their approach to managing subcontractors where any part of the contract is to be subcontracted, and compliance with any applicable organisational standards. Full details are set out in ITT Part 4 (Procurement Specific Questionnaire).",
                    "minimum": "At least two of the contracts provided must involve the supply, installation and support of destination display and/or audio visual announcement equipment, or comparable on-bus passenger information equipment, for bus fleets of at least 200 vehicles, delivered within the past five years.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "The contract includes performance levels, key performance indicators and service credits as set out in Schedule 3 of the contract. Delay damages apply where the supplier fails to achieve a Go Live Date. The solution must comply with the Public Service Vehicles (Accessible Information) Regulations 2023. Social value commitments made in the successful tender will form part of the contract and will be monitored through the Social Value Portal for the duration of the contract. The supplier must include 30-day payment terms as a minimum in all of its supply chain contracts and require those terms to be passed down through the supply chain, in accordance with sections 68 and 73 of the Procurement Act 2023. Subcontracting is permitted. Key subcontractors must be named in the tender and will form part of the contract. The supplier remains responsible for the acts and omissions of its subcontractors, and all obligations on the supplier apply equally to its subcontractors. The equipment will be fitted at the vehicle manufacturer's premises during vehicle build and ordered in batches against an agreed delivery and installation programme."
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2026-12-04T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "awardPeriod": {
            "startDate": "2026-12-04T12:00:00Z"
        },
        "bidOpening": {
            "date": "2026-12-04T12:00:00Z",
            "address": {
                "streetAddress": "opened electronically via ProContract by authorised officers of the Authority"
            }
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-28769",
            "name": "South Yorkshire Mayoral Combined Authority",
            "identifier": {
                "legalName": "South Yorkshire Mayoral Combined Authority"
            },
            "address": {
                "streetAddress": "South Yorkshire Mayoral Combined Authority, 11 Broad Street West",
                "locality": "Sheffield",
                "region": "UKE3",
                "postalCode": "S1 2BQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ms Joanna Driscoll",
                "email": "Joanna.Driscoll@Southyorkshire-ca.gov.uk",
                "url": "https://procontract.due-north.com/Advert/Index?advertId=c9a1acb9-bbd2-f111-8142-6045bdf14b1f"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://southyorkshire-ca.gov.uk/",
                "buyerProfile": "https://southyorkshire-ca.gov.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-45009",
            "name": "High Court of Justice",
            "identifier": {
                "legalName": "High Court of Justice"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-28769",
        "name": "South Yorkshire Mayoral Combined Authority"
    },
    "language": "en"
}